Prep Week Checklist Page 1 of 3 11/22/2022 Prep Week Checklist GENERAL □ Read script □ Copy script in format for SM team □ Get drafting □ Distribute misc. paperwork □ Distribute schedule □ Post signage to rehearsal hall □ Synchronize all clocks ( □ Locate Deputy package PAPERWORK □ Production/Performance schedule o Includes general schedule o Includes holidays and special events (eg: daylight savings) □ Rough tech schedule (not to be distributed until just before tech) o Set up for actors o Includes all TBA rehearsals and performances □ Daily schedule blank □ First day schedule □ Tech days rough daily schedules □ Contact sheet □ Company list □ Company checklist □ Notes blank □ Show report blank □ Scene/Character breakdown □ Props list □ Rehearsal wardrobe □ Quick change list □ Sound list □ Preliminary carp cues □ Sign in sheet □ Spare script □ Spare groundplans □ First day Equity ballots PROMPT SCRIPT □ Blocking sheets □ Number lines □ Highlight Prep Week Checklist Page 2 of 3 11/22/2022 □ Character shorthand legend □ Flag scenes □ Entrances/Exits □ Songs □ Flag special things (scene changes, fights, etc) QUESTIONS □ Special riders □ Designers’ schedules □ Interesting tech requirements SM OFFICE □ Voice mail □ Callboard □ Computer (email groups, folders) □ General work area □ Supply of letterhead, envelopes, etc REHEARSAL HALL □ Tape floor o Walls o Elevations o Windows and doors o Practicals □ Green room area □ Coffee area (includes water area) o Labeled cups for company o Sufficient amount of mugs □ Callboard □ Tables for 1 st day o Pencils o Kleenex o Garbage cans □ Tables for design presentations (with light) □ General clean DIRECTOR □ First day schedule Prep Week Checklist Page 3 of 3 11/22/2022 □ Special requirements (DVD player, etc) □ General rhythm of rehearsals □ Special things to tell actors □ Tech schedule ACTORS/MUSICIANS □ Initial call o schedule o special requirements o location o script o spelling of name □ Packages o Welcome letter o Company list (contact sheet distributed after info confirmed) o Production schedule o Scene/character breakdown o Emergency info form and envelope o Forwarding address form o Photo release forms o Travel expense form (if out of town) o Maps (if out of town) o Useful info (if out of town) o Photo release form SM TEAM □ Style of work □ Duties of each □ Daily routine SHOPPING □ Stationery supplies □ First aid supplies □ Coffee supplies □ Misc SM supplies (kleenex, cups, etc) □ First day treats