Reeds Spring Cajun Days Saturday, May 16, 2020 9:30 a.m.-6:00 p.m. FEATURES ● Choose your three preferred booth locations. (Map attached - First come, first served.) ● Limited electricity available for vendors (One circuit, 20 amps, 115 volts, total of 2,000 watts) SPONSORS Sponsors may have a booth upon request. Their names will be posted as a sponsor on a banner and have a certificate to post at their booth. COST Early Registration will be available this year from Jan 1- March 31, 2020 ● Booths (10x10) are $35 ($45 after March 31) ● Some non-vendor booths with electricity $45 ● Food vendor booths (12x12) are $80 and include electricity ($105 after March 31) Make check payable to: Rotary Club of Table Rock Lake Mail application and payment to: Rotary Club of Table Rock Lake P.O. Box 185 Branson West, MO 65737 Nonprofit organization booths (10x10) will be $25 each {some exceptions: Law enforcement, Health department and trash/recycling (1 booth free other booths usual fees)} SET-UP AND DEPARTURE ● Location of booth will be in block specified; exact location decision is made at the discretion of the event director and on a “first sign-up” basis. ● Vendor shall set up his/her booth. ● You are encouraged to set up Friday, May 15, 2020 from 2:00 p.m.- 8:00 p.m. ● Set up may begin at 6:00 a.m. on Saturday, May 16, 2020. Booth shall be ready to begin operation by 9:30 a.m. on day of event. All vehicles must be removed from festival grounds by 9:00 a.m. ● Due to event layout and space requirements, not all vehicles cannot be parked alongside booths ● To avoid congestion, please quickly unload your vehicle at the designated spot and immediately take your vehicle to vendor parking. ● Booth breakdown may begin anytime after 6:00 p.m. on Saturday, May 16, 2020. Vehicles will be allowed on festival grounds starting at 6:15 p.m. on Saturday, May 16, 2020. ● By signing the application the vendors agrees to be set up on or before 09:30 am the day of the event and will not break down until after 06:15 pm the night of the event PREMISES PROCEDURES ● No solicitation on festival grounds outside of your booth. Please stay in your booth for raffles, donations, etc… ● Smoking will be allowed in smoking area only. (across parking from front entrance) ● Designated vendor parking is located adjacent to festival. Each vendor will be provided with one tag. This tag will correspond with your vendor space number. Your parking tag MUST be placed on the dashboard of your vehicle or you will not be authorized to park in the reserved vendor parking area. ● Vendor agrees the premises shall be left in original condition as upon arrival; this includes picking up trash at around your booth. TAXES All vendors, except nonprofits, should have a Missouri sales tax identification number. The appropriate state and city sales tax should be collected unless the seller has a state sales tax exemption certificate. A city license is not required. Vendors must at all times conduct themselves in a pleasant and courteous manner. TERMINATION RIGHTS Controversial topics shall not be discussed or displayed by vendors at Reeds Spring Cajun Days. The Rotary Club of Table Rock Lake reserves the right to terminate the operation of the vendor at any time during the festival for any of the following reasons: ● Professional manner is not maintained by the vendor. ● Vendor behaves in a manner that could be construed as racist. ● Vendor commits any act detrimental to the purpose of the event. ● Vendor violates any provision of the Health Department. ● Vendor fails to cooperate with event management staff. TERMS ● Registration deadlines: Early bird March 31, 2020; Late registration is May 1, 2020 ● Upon signing this contract, vendor agrees to abide by the Terms and Conditions set forth herein. CONTACTS Jim Holt 417-294-2519 [email protected] Ruby Gideon 417-294-6566 [email protected] Reeds Spring City Hall 417-272-3309 TERMS AND CONDITIONS 1: Exhibits shall not display, sell, or dispense any items with offensive, profane, and/or drug-related paraphernalia. The display, sale, or dispensing of these items will result in the immediate removal of vendor. 2: Exhibitor must check-in with the Reeds Spring Cajun Days registration table before setting up. 3: Security will be the responsibility of the vendor. The Rotary Club of Table Rock Lake will not be responsible for damage to exhibit for any reason. 4: Exhibitor will be responsible for any trash in his/her area. Trash cans will be placed throughout the area and may be used by the vendors. 5: The Rotary Club of Table Rock Lake, its officers, agents, or members shall not be held responsible for any loss nor damage due to theft, fire, accident, or any other cause. 6: Exhibit spaces shall not be reserved until application and payment is received. 7: All vendors are individually responsible for the collection and payment of state and local sales taxes, if applicable. REEDS SPRING CAJUN DAYS - MAY 16, 2020 VENDOR APPLICATION Exhibitor Name: _______________________________________________________________ Contact Name: ________________________________________________________________ Address:_____________________________________________________________________ Vehicle License #:_____________________________________________________________ Phone: ______________________________________________________________________ Email: ______________________________________________________________________ Describe Products Sold: ________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Number of booths needed: ______ Early bird $35.00 each $______________ After- April1st, 2020 $45.00 each $ ______________ Please write your three preferred booth numbers: _______,__________,__________ First come, first served. We will do our best to accommodate you. Food vendor booths needed: _______ Early Bird $80 each $______________ (has electricity) On April 1, 2020 $105.00 each $______________ Call or email Ruby Gideon for additional space requirements or any questions you may have about your booth. Phone: 417-294-6566 Email: [email protected] I have read and agree to the terms and conditions. ________________________________________________ ________________________ Vendor signature Date ________________________________________________ Vendor name - Print Please make checks payable to: Rotary Club of Table Rock Lake Mail to: Rotary Club of Table Rock Lake P.O. Box 185 Branson West, M O 65737 Please keep in mind, spaces are limited and are assigned in the order they are received! VENDOR BOOTH Power 9 MAP 8 Tables 7 6 Trash 5 4 3 2 1 SCSD Entrance Rotary 10 Rotary 11 28 27 26 25 24 23 22 21 30 tables SCHD SCHD BWPD 12 29 30 31 32 33 34 35 36 37 RSPD 13 38 14 47 46 45 44 43 42 41 40 39 14 48 49 50 51 52 53 54 55 56 14 57 15 66 65 64 63 62 61 60 59 58 16 67 68 69 70 71 72 73 74 75 17 76 18 85 84 83 82 81 80 79 78 77 19 86 87 88 89 90 91 92 93 94 20 95 96 97 98 99
Enter the password to open this PDF file:
-
-
-
-
-
-
-
-
-
-
-
-