Robertet Canada Inc Administrative Assistant Job Summary We’re looking for a self motivated, flexible, and energetic administrative assistant to join the growing Robertet Canada team. The position supports the administrative, accounting, and sales staff in a variety of duties. This is an opportunity to learn about and support all aspects of the Robertet Canada business. The position is currently available as a one year contract, with the possibility of renewal. Robertet Canada manufactures antioxidants, a wide range of extracts, natural flavour enhancers, natural colours and flavours. Established in France in 1850, Canadian operations started in 1986. Over the years we have expanded a number of times and the Canadian division currently operates from a 40 000 sq ft building on 2.5 acres just north of Toronto. Our site houses two laboratories, an extraction facility and distribution centre, plus liquid blending and dry ingredients processing areas. Check us out at !!!"#$%&'%%()"$%&. and come and work with our great team!! Responsibilities and Duties This role is responsible for a variety of duties and tasks that are important to keep the business running smoothly. Purchasing and Accounting Daily accounts receivable, accounts payable, and purchasing support, including: • Accounts receivable: calls, emails, reconciliation, documentation, liaison with sales reps and accounting, and maintaining related spreadsheets • Generally resolve billing questions and any payables issues • Print supplier invoices to distribute to staff • Send or upload Robertet invoices to customers • Match invoices and purchase order forms • Maintain manual purchasing files • Purchase and maintain office supplies inventory (ex. toners, paper, packing supplies and maintain records Sales Support Daily support of the sales team by ensuring product samples are packed, shipped and tracked in a timely fashion, including: • Prepare, pack samples to U.S and overseas • Arrange couriers • Prepare all required shipping documents • Log and track all sample shipments Coordinate Trade show activities, including: • Arrange booth and hotel logistics • Prepare and ship show supplies, sales materials, purchased goods Administrative Handle a variety of administrative responsibilities, including: • Maintain records for cash purchases and gas receipts, prepare summaries, maintain petty cash • Maintain coffee and tea supplies for the kitchen • Arrange company lunches • Get quotes and arrange repairs for external office services • Reception: greet visitors, including safety and COVID19 protocols • Answer main phone line, sort and distribute mail • Match invoices for couriers and transport • Match manual purchase order forms with invoices • Organize, update and maintain orderly files for sales and purchasing, address lists • Other projects and duties as requested This position reports to the administrative manager. Qualifications and Skills • 5 - 10 years experience in a multi function administrative role • Excellent organizing, prioritizing and time management ability • Strong attention to detail and ability to work with a high degree of accuracy • Experience in accounts receivable, payable, sales, and/or customer service • Above average ability in Microsoft Word and Excel, data entry • Strong communication skills in English, strong arithmetic ability • Be a self motivated team player, able to share thoughts and ideas with others • Collaborative, willing to pitch in anywhere help is needed • Experience in a manufacturing environment a definite asset • WHMIS & HACCP certified and/or First Aid certified are assets How to Apply Please submit your resume, quoting the job title, to email@example.com. Please note We appreciate your interest in this role. While we will review all resumes received, we will contact ONLY those candidates who most closely match qualification requirements. All candidates in consideration will be required to complete an online cognitive abilities test in English, as well as an on site arithmetic test in English. COVID-19 Protocols – Robertet Canada has COVID-19 Safety measures in place for applicants and employees. We follow all regulations and health guidelines.