ASCP Safety & Compliance Conference 2021 Thursday 23rd & Friday 24th September 2021 Telford International Centre, Telford, TF3 4JH Dear Exhibitor, The final arrangements for this year’s ASCP (incorporating the AGSM & AESM) National Conference & Exhibition at the Telford International Centre are coming together very well, and we are delighted with the response that we have received from delegates, sponsors and speakers. We would like to thank you for taking an exhibition stand at this year’s event. Please find enclosed final details to assist with your exhibition plans. 1. Venue Venue Address: Telford International Centre, Telford, TF3 4JH For additional details please visit theinternationalcentretelford.com 2. Exhibitor Set-Up and Breakdown The main exhibition area for 2021 is in the venue’s Ludlow Suite. Exhibitors will be able to set-up exhibition stands from 13:00 on Wednesday 22nd September. For information, delegate registration will open from; 08:00 23rd September 08:30 24th September Please ensure you stand is ready and for the above times on the 23rd and 24th and your stand colleagues are ready for arriving delegates. Stands must remain in place until 14:00 on Friday 24th September. Please ensure that your stand has been cleared no later than 19:00 on Friday 24th September or additional costs may be charged for tenancy on the room. 3. Your Stand Details of your stand, including size and extras, are detailed on the Exhibitor Portal. Your stand manager should have already received log in details. Please contact us at [email protected] if you have not received them. Size: Detailed on exhibitor portal, please note there is not shell scheme or lighting provided. Please ensure that your pop-up stands, and exhibition materials fit within your given space. We are very tight on space so stand size must be kept to. Room height: The venues ‘Exhibition Room’ is 6m high. Please ensure your pop-ups/display boards will fit within this height. Extras such as tables, stand furniture, power supply and data capture app and scanners are available to book on the exhibitor portal. You will also be able to see details of existing orders for these items Power: Available to order, existing orders detailed on the exhibitor portal. A single socket outlet (2amp-500w) power supply will be provided to your stand if you have ordered it. Should you require additional power supply please contact [email protected]. For information: Examples of power requirements 500w Socket—Computers, TV’s, Videos, Spotlights up to 500w, Fridges £75 1000w Socket—Domestic filter coffee machines, Lighting up to 1000w £150 2000w Socket—Kettles, Machinery up to 2000w £200 3000w Socket—Hired coffee machines, machinery up to 3000w £300 NB. Lighting circuits must not exceed 1000w Wi-Fi: There is free Wi-Fi throughout the building. AV support: The AV supplier to the Conference and Exhibition is Go Live Events. If you wish to hire any equipment from them, including stand furniture, please follow the link given below. https://hiresite.golivegroup.com/ 4. Deliveries If you wish to have anything delivered in advance to Telford International Centre for your stand, your packages should be clearly labelled: ASCP Conference 2021 **YOUR COMPANY NAME** **YOUR ONSITE CONTACT NAME** Ludlow Suite Telford International Centre, International Way Telford, TF3 4JH Please make sure it is visible to us of which company the items have been sent from so we can ensure these are ready on your stand space for you. 5. Exhibitor registration & badges To register your staff for the exhibition, your stand manager will need to log on to the exhibitor portal. Your stand manager should already have been sent log in details, any problems please contact us at [email protected]. Your badges will be available for collection from the exhibition hall on arrival. Exhibitor passes do not include access to the conference in the Ironbridge Suite. Separate delegate passes can be purchased by contacting Adam or through the exhibitor portal. IMPORTANT This year, we will be taking extra measures to ensure the safety of all attendees by using the NHS COVID Pass for anyone attending site. We will need to contact all on-site representatives in the coming weeks so please ensure you have registered all staff attending no later than Wednesday 25th August 6. Lunch and refreshments Refreshments will be available for the duration in all areas of the event. A buffet lunch for exhibitors will be served prior to the delegate lunch in the main exhibition hall (Ludlow Suite). Any dietary requirements should be detailed in the exhibitor portal 7. The ASCP Awards – Thursday 23rd September 2021 The ASCP Awards Dinner takes place on Thursday 23rd September 2021 in the Ironbridge Suite at the Telford International Centre. The Drinks Reception commences at 19:00 in the Gallery at the Telford International Centre. Dress code: Black-tie The Awards evening is proving very popular, if you have not yet booked your seat(s) to attend please contact Adam: [email protected] as soon as possible to avoid disappointment. We are now limited on space. A wine pre-order station will be available during the afternoon on 23rd if you’d like to purchase drinks for your table. There will also be table service for the duration of the awards evening. Please let us know if you have any dietary requirements. 8. COVID precautions We’re very keen to get back to live events after such a long break, but we are acutely aware of the need to keep all visitors to the event as safe as possible. As well as asking all attendees to self-certify using the NHS COVID Pass, we are also implementing/recommending the following: • Measures to reduce queueing/over-crowding • Enhanced venue cleaning • Hand sanitisation stations (we also recommend you provide on site staff with hand sanitiser to keep on their stands and that shaking hands is discouraged) • Face coverings will be optional in line with government guidance • Increased ventilation 9. Contacts Your point of contact on the day of the Conference will be Adam Hart, mobile number: 07785 630380. Please do not hesitate to contact us if you have any further questions or requirements. Lastly, we look forward to welcoming you to the ASCP National Conference & Exhibition 2021 in what we anticipate being our most successful conference to-date! Adam Hart Commercial Manager 07785630380 [email protected]
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