How Print Management Software Can Help You Get Ready for GDPR Introduced early in 2018 and enforced on the 25 th of May the same year, GDPR or General Data Protection Regulation continues to impact the way that data is processed within businesses. The regulation affects any and all aspects of operations that deal in data processing—including print systems. This is why there is such great need for robust printing management solutions within enterprise environments that rely heavily on document and data processing. The multifunction printer is considered one of the weakest links in terms of data protection within the IT infrastructure. With the prospect of GDPR penalties looming, companies can no longer be complacent about their printing environments and must seriously consider investing in a printing software that will help ensure much stronger protection against data breaches stemming from their printing fleets. The right system for print management can make preparing for GDPR compliance much easier for businesses. No company can be GDPR compliant if one aspect of their business is managing and handling data in a manner that is less than secure. Having a weak printing system is simply not acceptable because it can pose serious risk when it comes to data protection. Secure printing is crucial because GDPR compliance requires an information system that is well designed and free from security risks and the prospect of a breach. This new data regulation raises the bar, stating that security must be in-built from the beginning and designed into the system. GDPR also dictates that personal data must maintain anonymity whenever and wherever possible—especially within print systems. Unsecured print systems leave companies and organizations open to data vulnerabilities by creating a potential point of entry for attackers. Printed documents themselves, when not handled property, can be a conduit for data loss. Good printing management technology provides systems the best chances for compliance and compliance that goes well beyond standard security, which—albeit a crucial starting point—shouldn’t be the entirety of a robust printing software . You want a system that caters to all your data security and data processing requirements. To prevent being penalized for non-compliance with the GDPR, enterprises should address all vulnerabilities when it comes to their print environment. All print-related data breaches must be prevented by making sure that circulation of print documents is well regulated so that information that should be kept from the public stays within authorized circles. This is particularly crucial because once hardcopies of documents are printed, it is extremely difficult to track who gets to read and take hold of them without proper authorizations during their production and circulation. Implementing special workplace policies when and where sensitive documents are concerned is important so that you can effectively keep track of paper work and hold the right people accountable for the documents that they handle and produce. The right printing management system can help you implement and enforce such policies so that proper authentications can be in place, hence ensuring protection against data breaches relating to improper or unsecure document handling and/or accessibility. This will greatly reduce the chances of confidential data from getting into unauthorized hands.