UNITY OF SOUTH SOUND BOARD OF TRUSTEES’ MEETING Minutes for July 7, 2022 Opening Prayer – The monthly meeting of the Unity of South Sound (USS) Board started at 6:30 PM (online via Zoom) with an opening prayer by Rev. Meghan. Board of Trustee (BOT) members: Michele Zwosta, David Sandall-Hill, Steve Ryan, Nancy Jackson, Jennifer Lambert, Wendy Valentine and Rev. Meghan Smith Brooks were in attendance. We have a quorum. Check In – Board members checked in with one another. MONTHLY REPORTS – calling out exceptions/concerns only ● Approval of agenda ● Approval of Secretary’s Report / Board Minutes – Nancy submitted the June 2nd, minutes by email, and they were approved by email. ● Counting Tithes & Check Signing – David will be in charge of organizing the sign ups. July sign ups: ○ JULY 10: JENNIFER & WENDY ○ JULY 17: DAVID & MICHELE ○ JULY 24: NANCY & STEVE ○ JULY 31: WENDY & JENNIFER ○ ● Tithe Report – See attached: Submitted the June Tithe report by email. David made a motion to approve the Tithes Jennifer seconded, all Board Members approved. ● Treasurer’s Report – See attached: Submitted the June Treasurer's Report by email. We are down $16,000.00 in donations for the year through May. Michele will investigate a donation button on Facebook Live. Nancy made a motion to approve the Report and David seconded, all Board Members approved. ● Ministers Report - see attached ● Social Media Report – see attached. ● UPDATES ON OLD BUSINESS ● Fundraiser Committee & Moving Cost Fundraiser - Rev. Meghan will contact her resources on facebook concerning fundraisers that may work for Unity of South Sound. ● UWM Moving Expense Grant - Steve Ryan contacted Unity World Wide and they offer matching funds up to $8,000.00. Steve has acquired information on making a request to UWM for funds after we have all costs turned in. ● Tacoma Porchfest - Will be August 6th from 1:00 pm - 5:00 pm. Jennifer has made contact with Porchfest Coordinator. They are trying to get 20 porches along with Unity's parking lot. Jennifer is planning on attending the meeting on July 16th and will bring back updates. NEW BUSINESS ● Minister Installation Ceremony - Board unanimously supports the ceremony July 17, 2022. ● Social Media Person - A new PR person was discussed with Rev. Meghan Smith Brooks, and she is addressing the issue. Motion for Rev. Meghan to hire a Social Media Person for $100.00 a week 5 hours per week, this is in alignment with the budget. Steve made a motion to move forward and Nancy seconded. All Board Members Approved. ● Diversity, Equity Inclusion statement - Discussion on reviewing UWM statements and making sure there are no conflicts. Steve will put together a focus group and report back. ● Boards Core Values - Reviewed statement with Rev. Meghan, a few revisions were made and voted on revisions, Jennifer will send out updated Board’s Core Values and final adoption will be made at the next Board Meeting. ● Board Leadership Classes - A request was made that we look at starting classes back up in the fall. Rev. Meghan will contact Rev. Denese concerning costs, timeline, and options. ● Community Gatherings - Board decided we will have quarterly meetings, next one will be held on Sunday after Labor Day September 11, 2022. ● Assistance for Ukraine (Serni) - More information coming next month. ● Covid Updates - Board discussed email from congregant and reviewing current situation with Covid infections it was voted on by the Board unanimously to request congregation to wear masks and social distance, Steve will make announcement to congregation at next service. FUTURE BUSINESS ● Updated Minister job description including goals - Steve Ryan, David Sandall-Hill, Michele Zwosta, with Rev. Meghan will put together job descriptions - goals and bring them back to the Board for approval. Bring back in August. ● Action Items: Jennifer to attend Porchfest Mtg. 7/16 Steve will prepare a request to Unity World Wide for matching funds for moving expenses after all bills are submitted. Put together a focus group on Diversity, Equity Inclusion Statement bring back to Board. Michele will get Ruth Rogers daughter contact info. To Rev. Meghan. Send Rev. Meghan Social Media job description Get clarification on Serni’s request for Ukraine Will investigate how to get a donate button on Facebook Live Rev. Meghan will reach out to minister resources on facebook what others have done with fundraisers. Communicate with Rev. Denese on Board Leadership Classes- costs etc. Hiring a new Public Relations person. Have Heidi add verbiage to the platform speakers script, to silence cell phones, wear masks and social distance. Unity of South Sound: Upcoming events · 07/09/2022 – Tacoma Pride Festival . 7/16 -7/23 - 7/30 - Paint Tacoma · 08/06/2022 - Tacoma Porchfest · Fall 2022 - Fundraiser Closing Praye r – Nancy Jackson closed the meeting with a prayer and the meeting ended at 9:18 pm. Next Month’s Board Meeting is August 4th 2022 at 6:30 pm Respectfully submitted by Nancy Jackson, Secretary DATE: 07/13/2022