UNITY OF SOUTH SOUND BOARD OF TRUSTEES’ MEETING Minutes for Aug 4, 2022 Opening Prayer – The monthly meeting of the Unity of South Sound (USS) Board started at 6:30 PM (online via Zoom) with an opening prayer by Rev. Meghan. Board of Trustee (BOT) members: Michele Zwosta, David Sandall-Hill, Steve Ryan, Nancy Jackson, Jennifer Lambert, Wendy Valentine and Rev. Meghan Smith Brooks were in attendance. We have a quorum. Check In – Board members checked in with one another. MONTHLY REPORTS – calling out exceptions/concerns only ● Approval of agenda ● Approval of Secretary’s Report / Board Minutes – Nancy submitted the July 7th, minutes by email, and they were approved by email. ● Counting Tithes & Check Signing – David will be in charge of organizing the sign ups. August sign ups: ○ AUG 07 : JENNIFER & DAVID ○ AUG 14: NANCY & MICHELE ○ AUG 21: NANCY & STEVE ○ AUG 28: WENDY & JENNIFER ○ ● Tithe Report – See attached: Submitted the July Tithe report by email. Nancy made a motion to approve the Tithes David seconded, all Board Members approved. ● Treasurer’s Report – See attached: Submitted the July Treasurer's Report by email. Nancy made a motion to approve the Report and David seconded, all Board Members approved. ● Ministers Report - see attached - Rev. Meghan reported on progress with Faith In Action. ● Social Media Report – see attached.- Rev. Meghan will explore Fiverr for social media. ● UPDATES ON OLD BUSINESS ● UWM Moving Expense Grant - Steve Ryan contacted Unity WorldWide and they offer matching funds up to $8,000.00. Steve has submitted information on making a request to UWM for funds, waiting on an answer back from WWM. ● Tacoma Porchfest - Will be August 6th from 1:00 pm - 5:00 pm. David will attend and facilitate a table to represent Unity of South Sound. ● Diversity, Equity Inclusion statement - Discussion on reviewing UWM statements and making sure there are no conflicts. Steve will put together a focus group and report back. Hold over until next month ● Board’s Core Values - Reviewed statement with Rev. Meghan, a few revisions were made and voted on revisions, Jennifer will send out updated Board’s Core Values and final adoption will be made at the next Board Meeting. ● Assistance for Ukraine (Serni) - The Board to include in June Tithes $300.00. NEW BUSINESS ● Hospitality Team Request - To start up Hospitality service after meeting, Board agreed to having service regularly. Asking for volunteers. Board discussed ways to include people on-line in some sort of after service interaction. ● Lease Renewal - David has drafted a letter and sent it to owners of the building, we have not heard back. ● Board's Responsibilities at Service - Board discussed responsibilities, Rev. Meghan will address. FUTURE BUSINESS ● Updated Minister job description including goals - Steve Ryan, David Sandall-Hill, Michele Zwosta, with Rev. Meghan will put together job descriptions - goals and bring them back to the Board for approval. Bring back. ● Action Items: Jennifer to get Porchfest coordinator contact information to David. Send out updated Board’s Core Values. Steve will investigate Square Credit Card availability at the church service. Put together a focus group on Diversity, Equity Inclusion Statement bring back to the Board David will pick up supplies for the picnic Aug. 14th. Rev. Meghan will reach out to other churches about what they are doing with Credit Cards and tithing. Communicate with Rev. Denese on Board Leadership Classes - costs etc. Using Fiverr for Social Media. Unity of South Sound: Upcoming events . 07/16 -7/23 - 7/30 - Paint Tacoma · 08/14/2022 - Church Picnic · Fall 2022 - Fundraiser Closing Praye r – Michele closed the meeting with a prayer and the meeting ended at 9:00 pm. Next Month’s Board Meeting is September 1st 2022 at 6:30 pm Respectfully submitted by Nancy Jackson, Secretary DATE: 08/11/2022