TENDER NO: SRCC/PT/163/TNSO/2020-21 NAME OF WORK: ELECTRICAL SAFETY AUDIT AT RETAIL OUTLETS UNDER 5 DIVISIONAL OFFICES OF TAMIL NADU STATE OFFICE Page 36 of 65 ANNEXURE-4 SCOPE OF WORK 1) The Divisional Engineer will be assigning the Electrical Auditor in the IOCL portal for electrical safety audit. 2) The Auditor shall report to the Retail Outlet and carry out the electrical audit in the IOCL format. 3) The data collected during the audit has to be updated online in the IOCL portal. (Sample report attached) 4) Based on the audit report compliance will be done by IOCL. 5) Upon completion of compliance, the compliance mail will be generated to Auditor and site has to be visited again by auditor for confirming the compliance on portal. 6) Auditor has to visit ROs 2 times: a. For auditing site as per the format. b. Verifying the compliance. Vendor has to submit 2 sets of the Audit report in hard copy including the Earth Resistance Certificate for the Earthing pits, along with invoice for the payments. Note: Contractor has to share license details with IOCL for allotting ROs on the online portal and auditors need to have license/permit as per the IE rules for conducting electrical audit. The broad Scope of Works for Contractor involves audit of existing electrical system of retail outlets in line with OISD-225 and IE Rules and carry out compliance Audit as per call-up received from Divisional Offices for the previous Audit punch points in line with IOCL standard specifications and drawings given in the tender. Any additional feature being implemented by IOCL to improve the quality of audit in future, like online quiz for ascertaining the capability of the auditor, geo fencing to ensure visit to the site by the auditor, etc., may have to be carried out by the successful bidder without any additional cost implication to IOCL. The detailed scope of work is as follows: 1. Audit of Electrical System by qualified electrical engineer in line with attached Check- list is to be done. During audit, the actual site condition/status must be noted as observation, duly supported with measured data, etc. 2. Detail of Lighting Fixtures along-with their rating & condition including Canopy lights is to be recorded. 3. Detail of Diesel Gensets along-with their make, rating, frequency & condition is to be recorded. In case any non-standard DG set is found at site, the same should be recorded and recommendation to be given for standardization as per guidelines. 4. Lux Level Diagram under Canopy, Ingress, Egress & Yard lightings are to be audited & recorded. This will compulsorily require party to visit the RO and be available till late evening hours. 5. Check for RO-wise Single line diagram of the following at the time of receiving call-up which will be handed over by the DO: a. Power Distribution TENDER NO: SRCC/PT/163/TNSO/2020-21 NAME OF WORK: ELECTRICAL SAFETY AUDIT AT RETAIL OUTLETS UNDER 5 DIVISIONAL OFFICES OF TAMIL NADU STATE OFFICE Page 37 of 65 b. Cable Route c. Earthing Grid and location of all available earth-pits d. Wiring Diagram of Panel e. Location of ESDs, Surge Arrestor and Lighting arrestor If available, the same is to be checked during Audit with the actual at RO and update the facilities as per recent changes, mentioning the size & length of cables. Updated copies to have be submitted in Duplicate with the sign of Electrical Auditor and Dealer. Incase drawing is not available at DO, the same is to be prepared and submitted to DO along with report. 6. Checking of resistance of earth stations based on observation and single line diagram. It is in the scope of party to arrange all the required equipment for testing including megger which may specifically be noted. 7. Providing directional estimate for compliance of audit points and observations- This is to be prepared based on the site observations & recommendations. For directional estimate, IOCL divisional office shall provide the existing schedule of items with rates in vogue. Wherever additional items are required over and above the IOCL SOR items same to be clearly mentioned separately and rates to be provided after local market enquiry. 8. Uploading of audit data in the IOCL portal and Submission of 2 sets of Report (hard- copy along with soft copy) duly filled and certified by Dealer along-with photographs. The photographs shall indicate the specifically the points for which recommendations are made for rectification. 9. Unless otherwise specified, all materials, laborers, tools, tackles, equipment, transportation, etc. shall be provided by the tenderer only to complete the Project in all respect. 10. Bidder should note that the complete job shall be carried out in a working Oil Installation. There would be a requirement of taking necessary Work Permit. The job shall be carried out as per location convenience to avoid any stoppage of Sales. There will be restriction of using mobile phones inside the premises. 11. Successful Party should have Electrical Equipment like Tong Testers, Earth Testing Units, IR Value checking Units, Relay Testing Units, Lux Meters, Digital Meters, etc. 12. Indian Oil shall be providing only the RO layout drawing. The tools and tackles required for completion of work shall be arranged by party. Indian Oil shall provide assistance at the location (through available Operator) for lifting of Man Holes Covers. 13. The list of retail outlets and location details shall be provided at the time of placement of contract/call up order. The broad geographical area of the DOs has been given in the NIT. 14. Any other work necessary to complete the electrical audit in totality. CHECKLIST FOR PERIODICAL AUDIT OF ELECTRICAL SYSTEM AT RETAIL OUTLETS SAMPLE E-AUDIT is uploaded as annexure. Electrical Audit User Manual for Vendor for using online portal of IOCL is also uploaded as annexure. 15. Category I A class market City ROs SNO Location of Roading (in Lux) Proposed TENDER NO: SRCC/PT/163/TNSO/2020-21 NAME OF WORK: ELECTRICAL SAFETY AUDIT AT RETAIL OUTLETS UNDER 5 DIVISIONAL OFFICES OF TAMIL NADU STATE OFFICE Page 38 of 65 1 Under Canopy Max 325-350 (at pump island) 2 Under Canopy Min 125 -150 3 Under Canopy Avg 200 - 225 4 In approach area 50 - 60 5 In yard 50 - 60 Category II ROs on highways and B/C class of Market: SNO Location of Roading (in Lux) Proposed 1 Under Canopy Max 250 - 300 (at pump island) 2 Under Canopy Min 100 - 120 3 Under Canopy Avg 150 - 160 4 In approach area 50 - 60 5 In yard 40 - 50 TENDER NO: SRCC/PT/163/TNSO/2020-21 NAME OF WORK: ELECTRICAL SAFETY AUDIT AT RETAIL OUTLETS UNDER 5 DIVISIONAL OFFICES OF TAMIL NADU STATE OFFICE Page 39 of 65 GENERAL FORMAT OF COVERING NOTE FOR ELECTRIC AUDIT REPORT M/s ______________________________ ________________________________ ___________________________________ Report No: ____________ ELECTRICAL SYSTEM AUDIT REPORT 1. Call Up Order No: _______________ against Contract No: ______________ 2. Call Up Issued by: _______________________________________________ 3. Name of Retail Outlet: M/s. _______________________________________ 4. Location: _______________________________________________________ 5. District: ________________________________________________________ 6. Field Officer: Mr. _________________________________________________ 7. Dealer/Manager Name: Mr. _______________________________________ 8. Location Contact No: _____________________________________________ 9. Date of Audit: _________________ Date of Last Audit: ________________ 10. Name of Auditor/Engineer: _______________________________________ _______________________ valid upto ____________ 12. Power Connection: Single/Three Phase 13. Size of EB Incomer cable from SEB _________________________________ 14. Sanctioned Load: _______________ Connected Load: _________________ 15. Brief details on Solar Energy available at the RO: ______________________________________________________________________________ ______________________________________________________________________________ __________________________________