Client Information Pack May Farm Barn Inspection Inspection Date: 14th March 2024 Client: Imbert May Accountable Manager: 730062960 (Jack Armstrong) 1 1.1 Job details Reference: Planned start: Planned end: M.T EX4 2HD 14/03/2025 09:00 14/03/2025 16:00 Job class: Job type: Operation category: Standard Mapping/survey - Other PDRA01 Description: N/A Notes: N/A Parent Project: Project start: Project end: EX4 2HD 14/03/2025 14/03/2025 1.2 Client details Client name: Address: Imbert May Osborn Farm, Whitestone , Exeter Client contact name: Email: Phone: N/A N/A N/A 1.3 Job location Reference: Address: EX4 2HD, Whitestone Barn (SP) Whitestone EX4 2JH Coordinates: what3words address: Lat, Lng (dec.): 50.725, -3.5772 Lat, Lng: N50°43'30.011" W3°34'37.992" BNG: 288770, 92895 Grid ref.: SX886929 /// plenty.river.yarn Elevation (ft. AMSL): 253 2 1.4 Personnel details Remote pilot name: Email: Phone: Seyedehmehrnoush Torabi st949@exeter.ac.uk N/A Additional team members: Damien Mansell (Pilot (+Accountable Manager)) d.t.mansell@exeter.ac.uk 12345678 Certification Cert. reference Expiry date Flyer ID GBR-RP- VQHHV7GR3PGQ 12/02/2029 1.5 Drone details Primary drone: Make and model: Identifier: MavicAir_1 DJI Mavic Air GBR-OP-TLGCBFZGVHNN Specification: Weight: 430 g Diagonal size: 249 mm Max wind resistance: 10 m/s Max flight radius: 24 km Max kinetic energy: 0.510 kJ Secondary drone: Make and model: Identifier: mAVICaIR_2 DJI Mavic Air GBR-OP-TLGCBFZGVHNN Specification: Weight: 430 g Diagonal size: 249 mm Max wind resistance: 10 m/s Max flight radius: 24 km Max kinetic energy: 0.510 kJ 3 1.7 Method statement Customer Brief This survey involves the use of a drone, which may pose certain risks. For your safety, please keep a safe distance from the drone during take-off and landing. Remain aware of its position while it is airborne. In the event that you hear the phrase "UAV fail," immediately look for the drone in the sky and move away from its flight path, as it may be descending unexpectedly. Start All Flight Crew must be briefed and the required checklists must be completed Any cordons or safety equipment needed must be put in place Ensure any uninvolved persons are a safe distance away NOTAMS, wind speed and weather should be double checked before the operation begins. Ensure all checks of the drone have been conducted and that the drone is safe to operate. The drone will be launched from the Take-Off Landing Point (TOLP) which is shown in the flight plan map below. Before the drone is powered up, a final check of the area should be completed to ensure the area is clear for take-off. The start sequence detailed in the instruction manual should be followed, and battery levels should be checked, with enough back up batteries to complete the mission. Take-off After the launch the TOLP will be checked to ensure its clear of hazards, if all is clear the pilot will say 'Taking Off'. The drone will be put in a safe hover position to ensure the aircraft is responding to controls correctly. If everything is in working order, the pilot will continue with the flight as planned. During Flight The Pilot and flight crew will keep alert for any unexpected hazards that present a risk of collision in the air. The flight crew must be aware of the process to avoid collisions, and procedure for the loss of control of the drone. Landing Before the drone landing is commenced, the flight crew must ensure any uninvolved persons are a safe distance away from the TOLP, when the drone is landing the pilot will say the command 'landing'. Survey Plan The following flight plans will be undertaken during the survey: Shutdown After landing, the RP will power down the drone following manufacturer procedures, disconnect the battery, and store equipment safely. All flight data will be documented and farm management will be notified of completion. Any observations regarding field conditions or anomalies detected during the survey will be reported to the farm manager. Flight Route 4 5 1.8 Operational notes To ensure safe operations are maintained, Osborne Farm Drone Survey (SH1123) implements a safety ethos by: The Accountable Manager ensures the commercial operation of any drones is done in compliance with the conditions of this Operations Manual, the insurance policy, and the Permission for Commercial Operation / GVC issued by the Civil Aviation Authority (CAA). • To ensure safe operations are maintained, the survey company implements a safety ethos by: • Providing a safe working environment • Operate UAVs in a safe and responsible manner, in accordance with the legislation and the conditions detailed in the Permission for Commercial Operation • Ensure that all personnel and white-label contractors are suitably trained, current and competent to participate in operations • Plan, assess and execute all commercial operations in accordance with the procedures outlined within this Operations Manual • Managing risk and implementing suitable mitigation where required • Ensure personnel do not deviate from the procedures outlined within this Operations Manual unless acting in an emergency where the relevant Emergency Procedure must be followed • Report any accident, serious incident, reportable occurrence or AIRPROX in a timely manner to the appropriate authority • Keep up-to-date with changes in legislation, ensuring this document remains compliant at all times The Accountable Manager is responsible for ensuring that safety policies and procedures are established and enforced consistently, including providing a qualified remote pilot (RP) and safe equipment free from defects or damage. This means responsibility for: sourcing, advising and selecting drones appropriate for the work to be performed ensuring drones are properly maintained and safe for operation (including digital maintenance logs) maintaining appropriate insurance (equipment and public liability) For Remote Pilots (RPs) ensuring that all RPs: have appropriate and valid CAA Certification have been trained on the company’s policies and procedures have received appropriate “flight” training on the equipment they will use to complete their daily work The drone will be flown on a pre-programmed flight path, within a defined geofenced flight volume according to the constraints of PDRA-01. The UAV is equipped with a failsafe RTH function in the event of a battery failure / low-level battery warning or where communication between the controller and UAV is lost. A RTH height will be determined onsight with reference to TOLP and obstacles within flight volume. The Pilot will remain adjacent to TOLP during the flight and maintain VLOS at all times. The observer will locate dynamically in response to flight path and risks from individuals not under the control of the pilot. 1.9 Signoff Signoff notes: N/A 1.10 Initial survey Ground hazards: Terrain: A river is visible to the north of the site. There are no major roads or railways in close proximity. The site is comprised of open fields with surrounding hedgerows, indicating largely flat terrain with some natural barriers. Site access: Restrictions: Vehicular and pedestrian access appears limited due to surrounding fields and hedgerows. Access might be available via nearby farm tracks. No restricted areas such as power stations, prisons, or hospitals are apparent from the maps. Sensitivities: Permissions: No nature reserves, SSSI, or conservation areas are visible in the vicinity. Permissions likely needed from the local land-owner. Local authority regulations should be checked. People: Vehicles: The site is not near any congested areas or large gatherings of people. There do not appear to be any major roads or car parks in close proximity to the site. Buildings: Livestock: A lone building is situated nearby but no schools or hospitals are observed. Fields may potentially contain livestock, although none are directly visible. Environmental considerations: Other notes: Noise from the drone should be minimized to avoid disturbing wildlife in nearby hedgerows. N/A Airspace classification: G 6 1.11 Notifications Establishment Name Email Phone Ref. Notified No notifications recorded 7 1.12 Airspace users 1 Key Exeter Racecourse Name N/A Addnl. S Heading 9.5km Dist. 01392 832599 Phone 2 Key Exeter Name ICAO: EGTE, ✉ ext.dispatch@exeter-airport.co.uk , ✉ jetcentre@xlrexeter.com Addnl. E Heading 11.5km Dist. 01392 367433 (Airfield Ops), 01392 354915 (Flight Briefing), 01392 354995 (XLR Executive Jet Centres), 01392 354957 (Ground Handling), 01392 354917 (Training Slots) Phone 1 2 3 4 5 5 km 3 mi Leaflet | © OpenStreetMap contributors 8 5 records 3 Key Devon Air Ambulance Exeter Name N/A Addnl. E Heading 11.8km Dist. 0845 055 2828 Phone 4 Key National Police Air Service Exeter Name N/A Addnl. E Heading 12.1km Dist. 01924 292252, 101 Phone 5 Key Newton Abbot Racecourse Name N/A Addnl. S Heading 20.6km Dist. 01626 353235 Phone 9 1.13 Emergency contacts Nearest A&E Hospital: Royal Devon and Exeter Hospital (Wonford) Barrack Road, Exeter EX2 5DW 01392 411 611 rde-tr.pals@nhs.net ↗ http://www.rdehospital.nhs.uk/ Opening times Sunday: 00:00-23:59 Monday: 00:00-23:59 Tuesday: 00:00-23:59 Wednesday: 00:00-23:59 Thursday: 00:00-23:59 Friday: 00:00-23:59 Saturday: 00:00-23:59 Local police service: Other useful numbers: Devon and Cornwall Police 101@dc.police.uk ↗ https://www.devon-cornwall.police.uk 999 101 DevonAndCornwallPolice DC_Police National Police Air Service: 01924 292252 Military low flying info: 0800 515544 NOTAM information line: 01293 983880 National Grid powerline emergencies: 0800 40 40 90 Gas supply emergencies: 0800 111 999 Civil Nuclear Constabulary: 03303 135695 British Transport Police: 0800 405040 Emergency contact notes: N/A 300 m 500 ft Leaflet | © OpenStreetMap contributors 10 1.14 Weather forecast METAR EGTE 132150Z VRB02KT CAVOK 01/M02 Q1007 TAF TAF EGTE 132015Z 1321/1404 01009KT 9999 SCT030 11 ID: H7194/24 Q: EGTT/QWCLW/IV/M /W /000/013/5037N00322W001 ID: C1165/25 Q: EGTT/QOBCE/IV/M /AE/000/002/5044N00327W001 ID: F1872/24 1.15 NOTAMs Type: ⚠ WARNINGS (WILL TAKE PLACE) Period: 2025-01-26 12:00 to 2025-03-28 19:10 Sched: 1200-SS PLUS30 Limits: SFC to FL013 KITE FLYING 0.5NM RADIUS 503708N 0032151W (SANDY BAY, E OF EXMOUTH, DEVON). FOR INFO 07843 098727 OR 01395 279443. AR-2024-5318/AO3. SFC - 1300FT AMSL, 1200-SS PLUS30, 26 JAN 12:00 2025 UNTIL 28 MAR 19:10 2025. CREATED: 07 OCT 13:19 2024 Type: OTHER (ERECTED) Period: 2025-02-19 07:30 to 2025-03-29 18:00 Sched: 0730-1800 Limits: SFC to FL002 CRANE OPR 504357N 0032635W (EXETER) MAX HGT 162FT AMSL, 128FT AGL. 0730-1800, 19 FEB 07:30 2025 UNTIL 29 MAR 18:00 2025. CREATED: 17 FEB 09:37 2025 Type: OTHER (CHANGED) Period: 2024-12-30 09:37 to 2025-03-31 23:59 Sched: Limits: SFC to FL999 300 km 200 mi Leaflet | © OpenStreetMap contributors 12 Q: LFXX/QOECH/I /NBO/E /000/999/4412N00042E455 RUSSIA AND BELARUS RESTRICTIONS : 1- ALL AIRCRAFT REGISTERED IN RUSSIA OR OPERATED BY RUSSIAN AIR CARRIERS, INCLUDING AS A MARKETING CARRIER IN CODE-SHARING OR BLOCKED-SPACE ARRANGEMENTS OR OWNED, CHARTERED OR OPERATED BY A RUSSIAN NATURAL OR LEGAL PERSON, ENTITY OR BODY ARE PROHIBITED TO LAND IN, TAKE OFF FROM OR OVERFLY THE FRENCH SOVEREIGN AIRSPACE EXCEPT IN CASE OF EMERGENCY LANDING OR EMERGENCY OVERFLIGHT AND EXCEPT FOR FLIGHTS HOLDING A PERMISSION DELIVERED IN ACCORDANCE WITH THE APPROPRIATE EU REGULATION BY THE FRENCH AUTHORITIES 2- ALL AIRCRAFT OPERATED BY BELARUSIAN AIR CARRIERS, INCLUDING AS A MARKETING CARRIER IN CODE- SHARING OR BLOCKED-SPACE ARRANGEMENTS, ARE PROHIBITED TO LAND IN, TAKE OFF FROM OR OVERFLY THE FRENCH SOVEREIGN AIRSPACE EXCEPT IN CASE OF EMERGENCY LANDING OR EMERGENCY OVERFLIGHT AND EXCEPT FOR FLIGHTS HOLDING A PERMISSION DELIVERED IN ACCORDANCE WITH THE APPROPRIATE EU REGULATION BY THE FRENCH AUTHORITIES 3- IT SHALL BE PROHIBITED TO PARTICIPATE, KNOWINGLY AND INTENTIONALLY, IN ACTIVITIES THE OBJECT OR EFFECT OF WHICH IS TO CIRCUMVENT THESE PROHIBITIONS. 30 DEC 09:37 2024 UNTIL 31 MAR 23:59 2025. CREATED: 30 DEC 09:38 2024 13 1.16 Site plan Key: Notes: Planned flight volume Contingency buffer Emergency buffer Pilot Observer/Safety marshall ToLP + 30m/50m safety zone Contingency ToLP + 30m safety zone Hazard area No-fly area Notified property/person Low-risk hazard High-risk hazard Ground Control Point Signage Route N/A Polygons 30 m 100 ft Leaflet | Tiles © Esri — Source: Esri, i-cubed, USDA, USGS, AEX, GeoEye, Getmapping, Aerogrid, IGN, IGP, UPR-EGP, and the GIS User Community 14 1.17 Loading checklist Operations manual - confirm current Operating safety case (OSC) - if applicable, confirm current Waiver/permissions forms - as required for task UAS - review maintenance and log book UAS - check/update firmware UAS - check operation and charge batteries Controller/tablet/phone - check operation and charge batteries Controller/tablet/phone - charging lead Site/in-car charger - check operation and leads Task information - review pre-deployment survey Task information - review flight plan Task information - review site location and contact details Map/charts - relevant to task area and route Weather meter - check operation and battery 2-way radio/mobile phones - as required for task Fire extinguisher/blanket - check serviceable First Aid Kit - check contents PPE - hi-viz vest/jacket PPE - safety glasses PPE - hard hat & safety boots if required Guarding - signs Guarding - cordon tape Guarding - cones if required LiPo bags - battery storage for transit Laptop/iPad - check operation and charge batteries ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × ■ × 15 Laptop/iPad - charging lead Parts - Spare parts & tools as required Cables - flight controller cable Storage medium - memory cards as required 1.18 Risk assessment Hazard 1: Loss of Control in flight (due to RPAS technical malfunction) ■ × ■ × ■ × ■ × Ref. No. Unmitigated Failures Consequence Initial risk Mitigations Tolerable ALARP Final risk 1a Failure mode: Airframe failure Failures: Chassis failure Fixings failure Mid Air Collision ■ 6 M1, M4, M5, M7, M10, M11, M12, M13, M14, M15, M19, M20, M22, M24, M26, M27, M28, M29, M55 Y Y ■ 6 1b Failure mode: Airframe failure Failures: Chassis failure Fixings failure Collision with Uninvolved Person ■ 8 M1, M4, M5, M8, M11, M12, M13, M14, M15, M16, M17, M19, M20, M22, M24, M25, M26, M27, M28, M29, M55 Y Y ■ 7 1c Failure mode: Airframe failure Failures: Chassis failure Fixings failure Collision with Assembly of people ■ 8 M1, M4, M5, M8, M9, M11, M12, M13, M14, M15, M17, M19, M20, M22, M23, M24, M26, M27, M28, M29, M55 Y Y ■ 6 16 1d Failure mode: Avionics failure Failures: GNSS failure IMU Failure Flight Control System Failure Software expected result failure Other component failure Mid Air Collision ■ 8 M1, M4, M5, M7, M10, M11, M12, M13, M14, M18, M19, M20, M22, M26, M27, M29, M55 Y Y ■ 7 1e Failure mode: Avionics failure Failures: GNSS failure IMU Failure Flight Control System Failure Software expected result failure Other component failure Collision with Uninvolved person ■ 8 M1, M4, M5, M8, M11, M12, M13, M14, M15, M16, M17, M19, M20, M22, M24, M25, M26, M27, M29, M55 Y Y ■ 7 1f Failure mode: Avionics failure Failures: GNSS failure IMU Failure Flight Control System Failure Software expected result failure Other component failure Collision with Assembly of people ■ 8 M1, M4, M5, M9, M11, M12, M13, M14, M15, M17, M19, M20, M22, M23, M24, M26, M27, M29, M55 Y Y ■ 6 1g Failure mode: Propulsion failure Failures: Motor failure Propeller Failure Battery Failure ESC Failure Power Distribution Failure Mid Air Collision ■ 6 M1, M4, M5, M7, M10, M11, M12, M13, M14, M15, M18, M19, M20, M22, M24, M26, M27, M28, M29, M55 Y Y ■ 6 17 Hazard 2: Loss of Control in flight (due to Degradation of Pilot/ Remote Crew Performance) 1h Failure mode: Propulsion failure Failures: Motor failure Propeller Failure Battery Failure ESC Failure Power Distribution Failure Collision with Uninvolved person ■ 9 M1, M4, M5, M8, M10, M11, M12, M13, M14, M15, M16, M17, M19, M20, M21, M22, M24, M25, M26, M27, M28, M29, M55 Y Y ■ 7 1i Failure mode: Propulsion failure Failures: Motor failure Propeller Failure Battery Failure ESC Failure Power Distribution Failure Collision with Assembly of people ■ 9 M1, M4, M5, M9, M11, M12, M13, M14, M15, M17, M19, M20, M21, M22, M23, M24, M26, M27, M28, M29, M55 Y Y ■ 6 1j Failure mode: Command Unit (CU) failure Failures: CU power failure Other component failure Mid Air Collision ■ 7 M1, M5, M7, M11, M10, M12, M13, M14, M18, M19, M20, M22, M24, M26, M27, M29, M55 Y Y ■ 7 1k Failure mode: Command Unit (CU) failure Failures: CU power failure Other component failure Collision with Uninvolved person ■ 7 M1, M5, M8, M11, M12, M13, M14, M19, M20, M22, M24, M25, M26, M27, M29, M55 Y Y ■ 7 1l Failure mode: Command Unit (CU) failure Failures: CU power failure Other component failure Collision with Assembly of people ■ 7 M1, M5, M9, M11, M12, M13, M14, M15, M17, M19, M20, M22, M23, M24, M26, M27, M29, M55 Y Y ■ 6 Ref. No. Unmitigated Failures Consequence Initial risk Mitigations Tolerable ALARP Final risk 18 2a Failure mode: Pilot Incapacitation Failures: Fatigue ill-health Intoxication Mid Air Collision ■ 8 M2, M6, M7, M10, M53, M12, M18, M20, M22, M26, M30, M31, M32, M33, M34 Y Y ■ 6 2b Failure mode: Pilot Incapacitation Failures: Fatigue ill-health Intoxication Collision with Uninvolved person ■ 8 M2, M6, M8, M53, M12, M20, M22, M26, M30, M31, M32, M33, M34 Y Y ■ 6 2c Failure mode: Pilot Incapacitation Failures: Fatigue ill-health Intoxication Collision with Assembly of people ■ 8 M2, M6, M9, M53, M12, M20, M22, M23, M26, M30, M31, M32, M33, M34 Y Y ■ 6 2d Failure mode: Loss of situational Awareness Failures: Distractions Workplace Stress Mental Capacity Overload Ineffective Communications Mid Air Collision ■ 9 M2, M4, M6, M7, M10, M53, M12, M20, M22, M31, M32, M34, M36, M37, M55 Y Y ■ 7 2e Failure mode: Loss of situational Awareness Failures: Distractions Workplace Stress Mental Capacity Overload Ineffective Communications Collision with Uninvolved person ■ 9 M2, M4, M6, M8, M53, M12, M20, M22, M31, M32, M34, M36, M37, M43, M50, M52, M55 Y Y ■ 7 19 2f Failure mode: Loss of situational Awareness Failures: Distractions Workplace Stress Mental Capacity Overload Ineffective Communications Collision with Assembly of people ■ 9 M2, M4, M6, M9, M53, M12, M20, M22, M23, M31, M32, M34, M36, M37, M43, M50, M52, M55 Y Y ■ 6 2g Failure modes: C2 link degradation GNSS degradation UAS environmental limitation exceedance Failure: Incorrect assessment of the Operational Volume Mid Air Collision ■ 9 M3, M4, M5, M6, M7, M10, M12, M18, M20, M22, M24, M26, M27, M34, M35, M37, M38, M39, M40, M41, M42, M43, M44, M45, M46, M47, M48, M51, M55 Y Y ■ 7 2h Failure modes: C2 link degradation GNSS degradation UAS environmental limitation exceedance Failure: Incorrect assessment of the Operational Volume Collision with Uninvolved person ■ 9 M3, M4, M5, M6, M8, M12, M16, M20, M22, M24, M26, M27, M34, M35, M37, M38, M39, M40, M41, M42, M43, M44, M45, M50, M51, M52, M55 Y Y ■ 7 2i Failure modes: C2 link degradation GNSS degradation UAS environmental limitation exceedance Failure: Incorrect assessment of the Operational Volume Collision with Assembly of people ■ 9 M3, M4, M5, M6, M9, M12, M20, M22, M23, M24, M26, M27, M34, M35, M37, M38, M39, M40, M41, M43, M44, M45, M50, M51, M52, M55 Y Y ■ 6 20