Final Administrative Approval for IM-PDS Scheme.pdf - MoCAFPD

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No. 4(2)/2016- /Comp.Cell- Vol.(l) Government of India Ministry of Consumer Affairs, Food and Public Distribution Department of Food and Public Distribution Krishi Bhawan, New Delhi-l10001 Dated the 5 It April, 2018 To (1) Principal Secretary / Secretary, Department of Food & Civil Supplies, All States & Union Territories (2) Director General, National Informatics Centre, CGO Complex, New Delhi. Subject: Administrative approval for implementation of the scheme on "Integrated Management of Public Distribution System (IM-PDS)" in all States & UTs during the years 2018-19 and 2019-20. Madam/Sir, I am directed to say that Government of India has approved a Central Sector scheme "Integrated Management of Public Distribution System (IM-PDS)" which would be fully funded by the Central Government for implementation during 2018-19 and 2019-20. The total cost of the scheme is Rs.127.30 crore. The objectives of the scheme are as under: (i) Implementation of nation-wide portability in food grains distribution. (ii) Implementation of national level data repository for de-duplication of beneficiary/ration cards data. (iii) Integration of States/UTs PDS systems/applications with Central PDS systems/applications and creation of integrated data infrastructure/systems across ration card management, allocation, supply chain of foodgrains, FPS automation, etc. (iv) Employ advanced data analytics techniques on centralized databases to bring about continuous improvements in PDS operations. (v) Develop advanced web and mobile based applications to introduce user-friendly PDS operations. (vi) Improve the quality of implementation by introducing data security and information standards/benchmarks and providing handholding support to States/UTs. (vii) Facilitate cross-learning and sharing of best practices among States/UTs. 2. The scheme would comprise the following key components and activities Page 1 of8 Administrative Approval/or IM-PDS Scheme (Draft) (I.) KEY COMPONENTS OF THE SCHEME Fragmented systems and non-uniform implementation of PDS modules across States/UTs pose a challenge in introducing National Level Portability, National Level De- Duplication of ration cards and a comprehensive Management Information System (MIS). Public Distribution System Network (PDSN) will be envisaged as back-end platform for integration of the disparate databases without impinging on the States' domain of responsibilities. Its main features are as follows (a) Creation of Central Data Repository It is primary and most important requirement for achieving national level portability, national level de-duplication and national level Dashboard/MIS system. It is envisaged that Central repository will keep master reference data and beneficiary level FPS transaction data. For this purpose, high end servers and storage capacity would be provisioned at NIC cloud to store the ration card data of beneficiaries and PoS transaction details of ration card holders. This repository would be utilized as an information database and this data would be analysed by central team. Results would be shared with concerned States/UTs for further necessary action. (b) Integration with StateslUTs Presently PDS applications ofStates/UTs are deployed either in NIC Cloud or State Date Centre. These application have been developed and deployed in such a way that data exchange / inter linkages among them are very limited or non-existent. This bottleneck needs to be addressed by establishing linkage with State Data Centre and periodic retrieval of information through Web Services. There will be technological challenges such as different platform, data & application security, network, staging and most important challenge would be to tackle willingness ofStates/UTs to share information. (c) Real time data synchronization with StateslUTs After creation of Central Repository and integration with States/UTs, data synchronization with States will not be a big challenge. There will be an agreement with States/UTs to make the data available on staging system in the agreed frequency. Proposed system will ensure automatic retrieval of relevant data from States/UTs in the agreed frequency and stored in the central repository for MIS generation purpose. (d) Robust communication with StateslUTs There is strong need to have robust communication to broadcast and get quick response from States/UTs on progress of various Key Performance Indicators. There is no common platform available with Department of Food and Public Distribution Gol that allows direct communication with States/UTs. A platform to be designed which will Department of Food & Public Distribution Page 2 of8 Administrative Approval for fM-PDS Scheme (Draft) enable DFPD, States/UTs and other stakeholders to exchange information for various purposes. This platform would also be very useful for implementing portability at the national level. (e) Implementation of National portability mechanism at Central level A key activity under the scheme is creation ofa platform to facilitate national level portability that will ensure food security to the NFSA beneficiaries all year round, such that NFSA beneficiaries can avail their entitlements from any of the states during short term migration without the process of surrendering and reissue of the ration cards, since existing application architecture and hardware deployment model across States/UTs may not support vision of National Portability. For ensuring the National Level Portability, DFPD would create data repository at national level and develop state-of-the-art solution which would enable States/UTs to handshake and transmit foodgrains allotment/lifting information across other States/UTs. (f) Creation of national facility for de-duplication ofAadhaar numbers seeded in ration card database The scheme End-To-End computerization has enabled states to .perform online management of beneficiaries' data and seed the Aadhaar number against each individual. In order to ensure that same Aadhaar number is not seeded against more than one beneficiary in the ration card database anywhere at national level and to enable States/UTs to check the uniqueness and eligibility of applicants before issuing new ration card, Aadhaar based de-duplication, national level de-duplication will be run on central repository of Ration cards/ PDS beneficiaries. Identified de-duplicated data would be shared by the departmentlNIC with the States/UTs for further necessary action at their end. (g) Advance level data analysis & MIS report generation In order to improve reliability/quality and maintain the accuracy of the central repository and state ration card database, advance data analytics would be carried out to highlight inaccuracies in the data. MIS reports generated based on gap analysis ofNFSA beneficiary data using advance data analytic techniques would support the State govt. to monitor and improve the quality of beneficiary data, (h) Developing advanced web and mobile based applications Advance web and mobile based applications would be developed to enable the stake holders to view the PDS systems created under computerization schemes. (II.) INSTITUTIONAL SUPPORT FOR ONGOING SCHEME ON 'END-TO- END COMPUTERIZATION OF PDS OPERATIONS' AND IM-PDS SCHEME: Department of Food & Public Distribution Page 3 of8 Administrative Approval/or fM-PDS Scheme (Draft) (a) Central Project Monitoring Unit (CPMU) In the plan scheme on End-to-End computerization ofTPDS operations a provision was made to meet the funds requirement of Central Project Monitoring Unit (CPMU) set up in DFPD and NIC, the technical partner of the project. It is necessary to have a Central Technical Expert Team in Department of Food & PO for the development and operationalization of PDSN, prepare effective MIS for centralized monitoring, data analysis, facilitating national portability, de-duplication of ration cards across the country and other technical and administrative advice for resolving issues/problems faced by the department and states/UTs for smooth running of computerization scheme. (b) NIC support as Technical Partner NIC would provide support to DFPD as Technical partners for implementing the scheme across the country. For this purpose NIC would be provided funds to engage manpower for development of Applications/ Software utilities for performing the following activities: (i) National Portability & PDSN (ii) De-duplication & Analysis (iii) Management Information System (MIS) & Portals Monitoring (iv) Development of Web/ Mobile application (v) Technical Support for existing CAS applications / FPS Automation A MoU will be signed between this Department and NIC in this regard. (c) State Project Monitoring Unit (SPMU) Under the earlier scheme on 'End-to-End Computerization ofTPDS Operations' provision was made for setting up ofSPMUs in states/UTs for a period of3 years to help State/UTs' F&CS Departments for implementation of the scheme, monitoring of progress, reporting, bid-process management, etc. Each SPMU had one Consultant/Project Manager & One Junior Consultant. Technical support at State/UT F&CS headquarter for smooth operation of activities under the scheme is necessary. It is therefore proposed to have at least a Project Manager at headquarters of each state/UT and an additional Junior Project Manager in bigger states with district more than 30. The resources posted at State/UT Headquarter will also function as nodal officer to coordinate issues between DFPDINIC and States/UTs. In addition to this, there would be a technical support staff in each district which will provide quick resolution of issues faced at local level for smooth operation of the scheme. Department of Food & Public Distribution Page 4 ofS Administrative Approval/or IM-PDS Scheme (Draft) StateslUTs (27) StateslUTs (9) SI. Resources with up to 30 with more than districts 30 districts l. Project Manager at State/UT 1 1 Headquarter 2. Junior Project Manager at State/UT Headquarter - I 3 Technical Support Staff at District would be utilized by NIC as well as One in each district Food & Civil Supplies Department (d) Monitoring by National Team There will be a requirement of rigorous monitoring of the project implementation progress to identify the gaps and challenges and also the good practices, initiative to replicate proven systems at other places. It is envisaged to create a National Monitoring Team comprising the officers/consultants of the Department and the NIC officials drawn fromthe central and state NIC offices for this purpose. This team will visit States on regular basis. (e) Capacity building and Training Computerized systems have begun to take roots, but there is need for sustained efforts to build the capacity of the field level functionaries and deepen the understanding of the new initiatives at the level of dealers/ vigilance committee members, etc. It is proposed to provide financial assistance to the States for carrying out training programmes at district! sub-district level. (III.) RELEASE OF FUNDS TO STATESIUTs 3. Funds would be released to the F&CS Departments of the States & UTs in two instalments of 60% and 40% in each year, i.e. 2018-19 and 2019-20. The funds will be released to States / UTs subject to the conditions as given in table below: Release of funds SI. Conditions to be met by States / UTs (may be claimed) (a) First instalment of 60% l. All components under plan scheme of End-to-End of2018-19 Computerization ofTPDS operation should have (April- Sept. 2018) been completed. 2. State transparency portals should be live and should have all required information of computerisation scheme. Department of Food & Public Distribution Page 5 of8 Administrative Approvalfor IM-PDS Scheme (Draft) Release of funds SI. Conditions to be met by States / UTs (may be claimed) 3. Availability of records of all automated NFSA ration card transactions at districts on Annavitran Portal. 4. Signing ofMoU between State! UT and DoF&PD. 5. Submission ofState/UT specific proposal as per template provided by DoF&PD. (b) Second instalment of 1. Operationalization ofSPMU (including DPMUs) 40% of2018-19 under the scheme across the State (Oct. - March 2019) 2. Integration and operationalization of State PDS system with central repository and de-duplication of ration cards/beneficiaries in the State. 3. Submission of Utilisation Certificate (UCs) to the extent of60% funds released by DoF&PD as first instalment (c) Third instalment 60% 1. Continued operations ofSPMU (including DPMUs) of2019-20. under the scheme across the State. (April -Sept. 2019) 2. Ensure continuous operations of integrated State PDS systems with central repository and de- duplication of ration cards/beneficiaries in the State. 3. Submission of Utilisation Certificate (UCs) to the extent of90% funds released by DoF&PD during 2018-19. (d) Fourth instalment of 1. Continued operations ofSPMU (including DPMUs) 20% of2019-20. under the scheme across the State. 2. Ensure continuous operations of integrated State (Oct.-December 2019) PDS systems with central repository and de- duplication of ration cards/beneficiaries in the State. 3. Submission of Utilisation Certificate (UCs) to the extent of60% funds released by DoF&PD as Third instalment (2019-20) and 100% UC of2018-19. 4. Submission of Annual Audited Statement of funds of the year 2018-19. (e) Final instalment of Submission of Utilisation Certificate (UCs) to the 20% of2019-20. extent of75% funds released by DoF&PD during (January -March 2020) 2019-20. (t) Final Settlement would Submission of 100% Utilisation Certificate (UCs) of be done after receiving funds released by DoF&PD during 2019-20, and Department of Food & Public Distribution Page 6 of8 Administrative Approval/or IM-PDSScheme (Draft) Release of funds SI. Conditions to be met by States / UTs (may be claimed) UC of full amount submission of Annual Audited Statements of funds of released by DoF&PD to the years 2018-19 and 2019-20. the States/UTs Funds for Project Manager and Junior Project Manager at State/UT Headquarters would be provided after the State/UT give an undertaking that funds provided for SPMU under the scheme End-to-End computerization ofTPDS operations have been utilized. (IV.) RELEASE OF FUNDS TO NIC 4. Initially, funds shall be released to NIC by DoF&PD on submission of financial proposal indicating resource requirements and project/action plan. 5. Thereafter, subsequent payments would be made on the submission of detailed financial proposal indicating the following- a) Achievements and fulfillment of previous action plan (submitted during first / previous installment) b) Activity wise resource requirements and action plan for remaining period c) Utilization Certificate (UCs) against 80% of the previous installment (V.) SIGNING OF MoU WITH STATEs/UTs AND NIC 6. The detailed terms & conditions governing the release of the funds would be included as part of MoU to be signed between DoF&PD and States /UTs and separately with NIC. Release offunds by DoF&PD shall also be subject to availability of funds under the scheme within the budgetary resources of the Department. Template for the MoU is at Annexure .)~.?~,-::: (VI.) MONITORING OF SCHEME IMPLEMENTATION 7. At DoF&PD level: An Empowered Committee (EC) and a Central Project eMission Team (CPeMT) constituted for implementation of the scheme on End-to-End Computerization ofTPDS Operations in DFPD vide orders dated 17.10.20] ] will continue to monitor the implementation of the IM-PDS scheme. The Empowered Committee is headed by Secretary (DoF&PD) and Joint Secretary (DoF&PD) is the Mission Team leader in the CPeMT. 8. At State/UT level: All States/UTs have established a two tier structure at the States/UTs level to monitor the progress of End-to-End Computerization scheme. The Department of Food & Public Distribution Page 7 of9 Administrative Approvalfor IM-PDS Scheme (Draft) structure consists of State Apex Committee (SAC) under the Chairmanship of Chief Secretary and a State Project e-Mission Team (SPeMT) under the Chairmanship of Secretary in charge of the Department of Food & Civil Supplies. The existing two tier structure will continue to monitor the IM-PDS scheme. (VII.) HEAD-WISE FUNDS PROVISIONED UNDER THE SCHEME 9. Funds provisioned for the implementation of 'Integrated Management of Public Distribution System' (IM-PDS) scheme during 2018-19 and 2019-20: Funds Provisioned SI. Heads Year-1 Year-2 Total 1 Support for CPMU 2,4 7,20,000 2,47,20,000 4,94,40,000 2 Support for SPMUs 39,04,80,000 39,04,80,000 78,09,60,000 3 Technical Support for NIC 17,00,00,000 9,00,00,000 26,00,00,000 a) Hardware 12, 00, 00, 000 4,00, 00, 000 16, 00, 00, 000 b) Manpower 5, 00, 00, 000 5, 00, 00, 000 to. 00, 00, 000 4 Visits of National Level Team 7,20,000 7,20,000 14,40,000 5 Capacity Building 5,26,00,000 5,26,00,000 10,52,00,000 6 Setting up SMS Gateway and 1,80,00,000 1,80,00,000 3,60,00,000 sending of SMSs to beneficiaries 7 Miscellaneous/ Contingent 2,00,00,000 2,00,00,000 4,00,00,000 Expenditure/ Taxes/ etc. Total 67,65,20,000 59,65,20,000 1,27,30,40,000 Yours faithfully, ~vV'\ (Ok.~ Director (PO) Tel: 23070429 CoPYforwarded to: 1) Advisor (Dr. Yogesh Suri), NITI Aayog 2) DDG-NIC (Sh. Gautam Ghosh), NIC-Headquarter Department of Food & Public Distribution Page 80f9 Administrative Approval for IM-PDS Scheme (Draft) 3) Director (Finance), D/oFPD 4) PS to Secretary, MeitY 5) PS to CEO, UIDAI 6) PS to AS&F A, D/oFPD 7) PS to JS (PF-II), Ministry of Finance ~p---- Tel: 23070429 Department of Food & Public Distribution Page 90f9 Draft annexures to be referred with Administrative Approval for IM-P DS scheme Annexure-I Memorandum of Understanding with StateslUTs This Memorandum of Understanding (hereinafter 'MoU') is drawn on this <date> day of <Month>, 2018, by and between: The Department of Food and Public Distribution, Ministry of Consumer Affairs, Food & Public Distribution. Government of India, located at Krishi Bhawan, Dr. Rajendra Prasad Marg, New Delhi (hereinafter referred to as "DoF&PD"), of the FIRST PART, represented by ~ AND ii State Government IUT Administration of located at I having its office at ______ (here after referred to as "State Government!UT Administration"), of the SECOND PART, represented by Principal Secretary I Secretary Department of Food & Civil Supplies, Government! Administration of ------ DoF&PD and State Government IUT Administration are individually referred to as "Party" and collectively as the "Parties". The Scheme on 'Integrated Management of Public Distribution System (IM-PDS)' proposed to be implemented from l" April, 2018 to 31't March, 2020, i.e. up to the duration of 14thFinance Commission, is hereinafter referred to as "Scheme". WHEREAS: I. DoF&PD has issued "Administrative Approval" for implementation of the Scheme in all States/UTs as a Central Sector Scheme i.e. to be fully funded by Government of India; the administrative approval covers objectives, description of key activities, implementation model, implementation timelines, monitoring mechanisms, scheme evaluation, release of funds, terms & conditions, etc. II. State Government IUT Administration realize that the Scheme aims to achieve integration & upgradation of existing PDS systems, strengthening of institutional support, implementation monitoring, capacity building & training, creation of Public Distribution System Network (PDSN) and implementation of nation-wide portability in foodgrains distribution. III. Food & Civil Supplies Department of State Government/UT Administration of <name of StatelUT>is the Nodal Agency (hereinafter 'Nodal Agency') for fund management and project monitoring at state level. IV. Funds will be released under scheme by DoF&PD to the State Government IUT Administration for the duration of the Scheme as specified in the Administrative Approval for the Scheme. V. There would not be any overlapping of funds provided to State/UT under the End-to-End Computerization of TPDS Operations scheme for the same component!activity for which funds are approved I admissible under the IM-PDS Scheme. In case of any such funds already Department of Food & Public Distribution Page 1 of30 Draft annexures to be referred with Administrative Approval for IM-PDS scheme available with the State/UT, the same should either be utilised first or be returned back to DoFPD with applicable interest. VI. The actual allocation I release of funds from DoF &PD to State Government IUT Administration would be determined on the basis of the financial proposal submitted by the State Government IUT Administration and the actual utilization of funds in the State/UT in alignment with approval order and subsequent financial sanctions. VII. Under the Scheme, State Government IUT Administration agree to own and leverage all the existing IT infrastructure created under the End-to-End Computerization ofTPDS Operations scheme, and will bear all the expenses incurred towards the ownership, operations, maintenance, etc. for the duration of the scheme and for the period beyond the duration of the scheme. VIII. In pursuance of the aforesaid, the Parties hereto record under this Memorandum of Understanding (MoU), the terms of their mutual understanding in order to implement the Scheme as proposed by DoF&PD I approved by the Government. NOW THEREFORE THE PARTIES HERETO AGREE AS UNDER: ARTICLE 1 - SCOPE OF THE PROJECT The Scheme would be implemented as per the implementation strategy defined in the Administrative Approval I SFC document. DoF&PD and State Government I UT Administration have agreed that the integration & upgradation of existing PDS systems, creation of integrated national data infrastructure systems for ration cards management, allocation, supply chain, FPS automation, etc., de-duplication of beneficiary data (Aadhaar numbers), creation of Public Distribution System Network (PDSN) and implementation of nation-wide portability in foodgrains distribution as detailed in the Administrative Approval I SFC document shall be executed jointly by the co-signatories to MOU as per the terms and conditions indicated herewith l. The activities and the expected outcomes under the Scheme are briefly described as below: 1) Creation ofPDSN a) Creation of Central Data Repository It is primary and most important requirement for achieving national level portability, national level de-duplication and national level Dashboard/MIS system. It is envisaged that Central repository will keep master reference data and beneficiary level FPS transaction data. For this purpose, high end servers and storage capacity would be provisioned at NIC cloud to store the ration card data of82 crore beneficiaries and PoS transaction details of24 crore ration card holders. This repository would be utilized as a information database and this data would be analysed by central team. Results would be shared with concerned States/UTs for further necessary action. b) Integration with States/UTs Department of Food & Public Distribution Page 2 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme Presently PDS applications of States/UTs are deployed either in NIC Cloud or State Date Centre. These application have been developed and deployed in such a way that data exchange / inter linkages among them are very limited or non-existent. This bottleneck needs to be addressed by establishing linkage with State Data Centre and periodic retrieval of information through Web-Services. There will be technological challenges such as different platform, data & application security, network, staging and most important challenge would be to tackle willingness of States/UTs to share information. c) Real time data synchronization with StatesfUTs After creation of Central Repository and integration with States/UTs, data synchronization with States will not be a big challenge. There will be an agreement with States/UTs to make the data available on staging system in the agreed frequency. Proposed system will ensure automatic retrieval of relevant data from States/UTs in the agreed frequency and stored in the central repository for MIS generation purpose. d) Robust communication with StatesfUTs There is strong need to have robust communication to broadcast and get quick response from States/UTs on progress of various Key Performance Indicators. There is no common platform available with DFPD that allows direct communication with States/UTs. A platform may be designed which will enable DFPD, States/UTs and other stakeholders to exchange information for various purposes. This platform would also be very useful for implementing portability at the national level. 2) Implementation of National portability mechanism at Central level A key activity under the proposed scheme is creation of a platform to facilitate national level portability that will ensure food security to the NFSA beneficiaries all year round, such that NFSA beneficiaries can avail their entitlements from any of the states during short term migration without the process of surrendering and reissue of the ration cards, since existing application architecture and hardware deployment model across States/UTs may not support vision of National Portability. For ensuring the National Level Portability, this Department would create data repository at national level and develop state-of-the-art solution which would enable States/UTs to handshake and transmit foodgrains allotment/lifting information across other States/UTs. 3) Creation of national facility for de-duplication of Aadhaar numbers seeded in ration card database End-To-End computerization has enabled states to perform online management of beneficiary's data and seed the Aadhaar number against each individual. In order to ensure that same Aadhaar number is not seeded against more than one beneficiary in the ration card database anywhere at national level and to enable States/UTs to check the uniqueness and eligibility of applicants before issuing new ration card, Aadhaar based de- duplication, national level de-duplication will be run on central repository of Ration cards/ Department of Food & Public Distribution Page 3 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme PDS beneficiaries. Identified de-duplicated data would be shared by the departmentINIC with the States/UTs for further necessary action at their end. 4) Advance level data analysis & MIS report generation In order to improve reliability/quality and maintain the accuracy of the central repository and state ration card database, advance data analytics would be carried out to highlight inaccuracies in the data. MIS reports generated based on gap analysis of NFSA beneficiary data using advance data analytic techniques would support the State govt. to monitor and improve the quality of beneficiary data, 5) Developing advanced web and mobile based applications Advance web and mobile based applications would be developed to enable the officers and beneficiaries to view the PDS systems created under computerization schemes. II. Implementation Plan 1) Completion of all components under plan scheme of End-to-End Computerization of TPDS operation scheme by 31st March 2019. 2) Setting up of State level and Districts level PMUs by and ----- respectively. 3) Integration with State/UT PDS System to be completed by _ 4) . Creation of Central Data Repository to be completed by _ 5) Creation of national facility for de-duplication of Aadhaar numbers seeded in ration cards database by _ 6) National level de-duplication of beneficiary data (Aadhaar numbers) to be completed by 7) Real time data synchronization with States/UTs to be established by _ 8) Completion of capacity building I training of District level functionaries and FPS dealers by _ III. Implementation Strategy The implementation strategy for the Scheme is as follows: 1) NIC shall be the Implementation Agency for Centre i.e, the Department of Food & Public Distribution. NlC will provide the application software(s) / web-services, advanced web and mobile based applications for Centre & States/UTs under this Scheme. NIC would carry out the configuration/customisation of these software components for meeting the requirements of the DoF&PD and respective State/UT (as may be) and also facilitate its roll-out in States/UTs in a time bound manner. NIC would also provide training to State F&CS Officers/staff on the technology solutions developed for the Scheme. 2) States/UTs may choose NIC as their complete technology solution partner for end-to- end computerisation of TPDS including implementation of project or choose NIC Department of Food & Public Distribution Page 4 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme application modules / services in whole or in part as per their requirements. The States/UTs would have the option to either undertake the implementation themselves, or through NIC or hire System Integrators (SIs) for rolling out the technology solution at State level. Such SIs shall be selected though open bid process by the respective States / UTs. The detailed scope of Sl's work shall be defined by the States/UTs in consultation with NIC. Well defined Service Level Agreements (SLAs) with clearly identified deliverables and timelines shall be prepared by each State/UT. ARTICLE 2 - INSTITUTIONAL MECHANISM FOR THE SCHEME 1. A two tier structure will be setup at the States/UTs level consisting of State Apex Committee under the Chairmanship of Chief Secretary and a State Project e-Mission Team under the Chairmanship of Secretary in charge of the Department of Food & Civil Supplies. II. The roles and responsibilities to be discharged by the Parties and other Stakeholders shall be as follows: a) State Government JUT Administrations shall undertake monthly review of the work done in the States/ UTs. b) The State Government JUT Administration shall furnish to the DOF&PD, a quarterly progress on the Scheme implementation & operations. c) States / UTs will depute a Nodal Officer for the end-to-end Computerisation of TPDS Operations. ARTICLE 3 - ROLES AND RESPONSIBILITIES A. Department of Food & Public Distribution Government of India through DoF&PD, Ministry of Consumer Affairs, Food and Public Distribution is the owner of the project at the National level. It would have the following roles and responsibilities in the project: a. Policy formulation and changes as required for the development and implementation of the project b. Conceptualization, providing guidelines & directions for the IM-PDS scheme implementation c. Review and monitor the progress of implementation of IM-PDS by conducting regular meeting, video conference and workshops with States/UTs. d. Regular review with NIC HQ regarding development and implementation of various components of IM-PDS. e. Provide timely approvals and sanctions to release fund to States/UTs f. Selection / setting up of Central Project Management Unit (CPMU) for regular monitoring of implementation of IM-PDS and carrying Data Analysis of Ration Card and ePoS transaction data. Department of Food & Public Distribution Page 5 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme B. Central Project Management Unit (CPMU) Team a. Support the Department to prepare guidelines, project plan, template, Agreement and administrative approval for implementation of IM-PDS. b. Provide ongoing technical assistance and support to the Department in drafting presentation, guidelines, official communications (Ietters/OMs/emails), reports, Standard Operating Procedures (SoPs), etc. c. Identify and define key performance indicator to monitor the progress ofIM-PDS scheme. d. Undertake regular assessment of the Key Performance Indicators (KPls) ofiM-PDS scheme and prepare the progress report of activities carried out /pending with NIC and States/UTs on regular basis. e. Support the Department to prepare the framework for monitoring the implementation of the scheme and also formulate detailed guidelines and templates for States/UTs to implement efficient and effective monitoring mechanism. f. Identify the issues and risks in the implementation of scheme, provide mechanism and technical support to resolve these issues and coordinate with concerned stakeholders for timely resolution. g. Coordination with State Project Management Unit (SPMU) to review status of activities assigned to SPMU and DPMU team. h. Conduct data analysis on the data received from States/UTs for ration card, online allocation, supply chain and FPS automation. In this regard, CPMU team would be closely working with NIC HQ team for accessing and analysing data of Central Repository. i. Based on the analysis of data, CPMU team would create framework for analysing data at State server and helping State to implement this framework with the help of State NIC/ System Integrator. j. Coordinate with NIC HQ for timely development and implementation of IM-PDS components. k. Provide the necessary coordination support to the Department by regularly disseminating its guidelines/instructions to States/UTs and collect their feedback/suggestions/ challenges. I. Assess DFPD for designing, development and implementation of integrated ICT system/ dashboard to monitor the progress of Aadhaar Seeding, Ration card addition/ deletion, allocation and offtake of foodgrains and ePoS & Cashless transactions at FPSs, etc. m. Regularly review Ration Card, Allocation, Supply Chain and FPS automation related data on State Portal and follow-up with States/UTs to disseminate correct information on State portal and central PDSN system. n. Represent department in various forums/ meetings organized by Stakeholders such as States/UTs, MeitY, NIC, UIDAI, DBT Mission, and other Ministries. o. Undertake field visit to assess progress and best practices adopted by States/UTs in the implementation of Supply Chain Automation and FPS Automation, Aadhaar seeding & validation processes, ration card management with special focus on other important components like portability, de-duplication, data security, etc. C. National Informatics Centre (NIC) a. In consultation with DoF&PD shall provide all necessary ICT support as per the approved project for implementation of this scheme for Centre Department of Food & Public Distribution Page 6 of30 Draft annexures to be referred with Administrative Approval for IM-PDS scheme b. Submit activity wise project plan along with resource plan to DFPD for the approval of timelines to complete design, development, testing, security audit, implementation and rolling out of components of IM-PDS. c. Design, develop and support in implementation of the applications/ software utilities for the following key components i. National Portability & PDSN ii. De-duplication & Analysis iii. Management Information System (MIS) and Portals Monitoring iv. Development of Web/ Mobile Application v. Technical Support for exiting Common Application Software (CAS) applications/ FPS Automation! Promotion of Digital Payment vi. Setting up SMS Gateway at National Level for disseminating information to beneficiaries related to Portability, Awareness, etc. d. Provide requisite system software, operating system, software tools, databases, hardware server /storage infrastructure in cloud/data centre for implementation of IM-PDS components. Service Level Agreement (SLAs) for procuring and providing these services are placed at Annexure-l to MoU. e. Integration of necessary technology solutions developed for the scheme to allow seamless data exchange. These should be inter-operable based on open standards to facilitate widespread adoption. f. Take necessary measures for ensuring inter-operability for States/U'Ts using PDS Network; accessibility of State related data on internet in public domain through a Central portal, executive dashboard for monitoring progress of computerisation, creating and maintaining single unified information system including Management Information System (MIS), etc. g. Facilitate maintenance of information and security in its network and databases for the facilities and services as per the current technology standards. h. Integrate IM-PDS with the platform laid by the existing scheme, 'End-to-End Computerisation of TPDS Operations'. This may include migration of existing data (in standard format), handholding support to States & UTs or their designated agencies through YCs and State visit wherever necessary etc. I. Ensure development of uniform integration modules (Web-Services) so that it can be easily deployed at State's server without need of much customization. j. Provide hands-on training to the State F&CS department or their nominees who would provide training to other user. k. Ensure that all the application software/ systems are error-free and developed as per industry standards. I. Prepare all necessary documentation like DPR, User Manuals, Implementation Guidelines, etc. relating to the scheme which should be easily accessible to all stakeholders at Central and State level. Such documentation would be regularly updated at routine intervals. The documentation may cover implementation, configuration / customisation, operations, backup, maintenance, etc. of various components of the scheme. m. Undertake that all the source code, scripts, etc. associated with the scheme are version controlled. Department of Food & Public Distribution Page 7 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme n. Submit Monthly Performance Report (MPR) in enclosed template (Annexure-II to MoU) to . DFPD highlighting activities carried out in last month along with activities planned for next month. Any deviation in the approved project plan shall also be highlighted in FPR. Technical and Administrative challenges/risk shall also be informed for timely intervention and mitigation. o. Setup helpdesk at NIC HQ for telephonic and online support - i. Create SLAs and escalation matrix for helpdesk. ii. Provide support to end-users and resolved issues within reasonable time. III. Provide online service status tracking facilities to users in respect of their queries. iv. All calls shall be logged and monthly report shall be submitted to DoF&PD. v. Issues not resolved within SLA shall be brought to the notice of DoF&PD. vi. To be available from 9.00 am till 6.00 pm from Monday to Saturday (except National Holidays). p. Provide appropriate ICT support for undertaking STQC audit of the application software for IM-PDS. q. Setup an appropriate Technical Group within NIC for carrying out the implementation. r. Appoint dedicated project heads at NIC HQ and States / UTs for close coordination with the respective State/UT Governments and subsequent intimation to DoF&PD. s. Custodian of Intellectual Property Rights (IPR) of all software code, data, algorithms, documentation, manuals etc. generated as a part of implementation ofIM-PDS scheme. All IPR shall be jointly owned by NIC and DoF&PD D. State Governments/UT Administration (through respective Food & Civil Supplies Departments) State / UT Food and Civil Supplies Departments would own the project at the State! UT level. They would be responsible for driving the project and provide leadership to the stakeholders involved at their level. The following roles and responsibilities shall rest with States / UTs: a. Sign MoU with DFPD for implementation of the IM-PDS Scheme. b. Appoint nodal officer at State level and District level for reviewing and monitoring implementation of IM-PDS Scheme. c. Support & coordinate with NIC/ System Integrator for smooth & timely implementation of IM-PDS components. d. Prepare action Plan / RFP as per the guidelines issued by Central Government for selection of State level PMU and District Level PMU e. Undertake regular review of progress of development/implementation of IM-PDS Components and deliverables by NIC / implementation agency f. Institute relevant policy changes as required for the development and implementation of the IM-PDS components in the State covering aspects related to Portability, Data Standardization, Aadhaar Seeding, Ration Card issuance, de-duplication and deletion of ration cards, etc. g. Provide necessary administrative support to NIC / implementation agency for implementation & operations of the scheme. h. Ensure regular use of workflow based application modules for Supply Chain Management and Ration Card management in terms ofupdationlentry of data on real time basis Department of Food & Public Distribution Page 8 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme I. Report progress of project implementation and fund utilization to Government of India as per milestones and formats prescribed in agreement document. j. Provide State Data Centre/ Disaster Recovery sites, system software, databases, other requisite software tools for deployment and functioning of IM-PDS components k. Assist the centre for planning and hosting the PDS Network at National Data Centre (NDC) with Business Continuity Plan in secured environment E. State Project Management Unit (SPMU) As the project involves techno-administrative activities from State to block/FPS level, the role of State PMU is critical for success of the project a) Formation of SPMU Under the plan scheme on End-to-End Computerization of PDS operations provision was made for setting up of SPMUs in States/UTs for a period of 3 years to help State F&CS departments for implementation of the scheme, monitoring of progress, reporting, bid-process, management etc. Each SPMU had one Consultant/Project Manager & One Junior Consultant. The validity of the scheme has been extended by one year upto 31-3-2019 without any escalation in the project cost. The term ofSPMUs in states/UTs has either already expired or would expire by end of 20 18-19 and funds earmarked for this purpose will get exhausted by March 2019. SPMU team would be setup under the IM-PDS scheme only after exhausting allocated fund in End-To-End Computerization scheme. Therefore, it is highly recommended that States/UTs, who have yet not spent fund provisioned under the Computerization Scheme, should immediately appoint SPMU team in the State. After submission of utilization certificate for SPMU cost head of Computerization Scheme, States/UTs would be allowed to appoint project manager (s) under IM-PDS scheme. Project Manager would provide necessary technical support at State F&CS headquarter for smooth operation of activities planned under the scheme. Post of a Project Manager is provisioned at headquarter of each State/UT whereas bigger states with district more than 30 will be allowed to appoint an additional Junior Project Manager at State Headquarter level. Under the IM-PDS scheme, SPMU would be set up at State F&CS headquarter level and headed by a Nodal Officer who shall be responsible for overall implementation of the scheme in the StatelUT. States/UTs have a flexibility to hire resources like consultants/engineers, etc. under this head. In case additional capabilities are desired, States/UTs may make supplementary financial provisions from their end. The hiring of these personnel shall be done using open process or through agencies empanelled by Centre /State but quality of resources should not be compromised for the entire duration scheme. SPMU must include a dedicated Nodal officer from State NIC Unit responsible for integrating State PDS system with Public Distribution System Network (PDSN). As per the scheme provisions, the State PMU shall comprise of the following resources: Department of Food & Public Distribution Page 9 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme • One Project Manager (with minimum qualifications of MCAI BEIB Tech with 5+ years' experience) • In case of bigger States : an additional Junior Project Manager (with minimum qualifications of B.Ss. (Computers)1 BCA with 3+ years' experience) b) Desirable roles & responsibilities of the SPMU Team: i. Facilitate close coordination with all stakeholders including Department of Food & Public Distribution, CPMU, NIC HQ, State officers of Civil Supplies Department, Nodal officers of State Civil Supplies Department, District Project Management Unit (DPMU) team, System Integrator (if any) for PDS Computerization, System Integrator ofFPS Automation, District Supply Officers (DSO), District Information Officers (DIOs), officers of other Departments (if any). ii. Assess and monitor functioning of various components ofPDS Computerization i.e. Digitization, Ration Card Management System, Online Allocation, Supply Chain Automation, Grievance Redressal and FPS Automation. iii. Monitor and keep record of current IT infrastructure available at State, District, Taluka, Godown and FPS level which are provisioned for implementation of End- To-End Computerization Schemel IM-PDS Scheme. iv. Prepare training manual and other relevant study materials for DPMU or field staff. v. Support F&CS to organize and impart training to State officials and field staff. vi. Support Food & Civil Supplies Department in preparing the RFP and Bid Management under the scheme. vii. Support State/UT Government for customization and implementation of Web Services to integrate State system with PDSN. viii. Support and coordinate with NIC lSI for conducting STQC audit of the Web Services developed for IM-PDS. ix. Submit performance report of IM-PDS implementation to concerned State officiallofficers on regular basis (as per the frequency agreed by State/UT - weekly/monthly basis). x. Identify the issues and risks, provide mechanism to resolve the issues and coordinate with stakeholders for issue resolution. xi. Support F&CS Department in preparing publicity and awareness campaigns. xii. Support States/UTs for undertaking assessment of the project as per the scheme provisions. SPMU activities related to coordination and monitoring of DPMUs xiii. Regularly coordinate with District Project Management Unit (DPMU) to review the following information which would be available on NFSA Dashboard • Addition/ deletionl modification of ration cards through RCMS system • Issuance/re-new/ cancellation! suspension of FPS licenses • Timely generation of allocation order up to FPS level • Monitor movement of commodity and verify quantity against allocation order o From FCI Godown to State Godown, Department of Food & Public Distribution Page 10 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme o From State Godown to Warehouse Corporation (if exist in the State/UT), o From State Godowns/ Warehouse to Fair Price Shops • Acknowledgement from FPS owner on receipt offoodgrains • Closing balance ofFPSs • Distribution offoodgrains at FPSs covering following o Lifting against portability o Authentication of beneficiaries (Aadhaar /OTP/ others) o Authentication failure cases o Non-lifting cases o Denied cases (if any) due to technical/other reasons. o Details of foodgrains distributed through non automated FPSs • Grievance Redressal o Grievances received from following sources • Toll Free • Online Grievance System • By post • By hand o Grievances received and disposed during month o Non attended or non-disposed cases with reasons o Functioning of online grievance system and Toll Free number xiv. Assess F&CS for contract management of Agency and monitor deployment/ attrition of DPMU staff. xv. Support F&CS department to review performance of DPMU staff for further processing of their payment. c) Formation of DPMUs (District Project Management Units) Under the IM-PDS scheme, DPMU would be set up at district level and headed by a Nodal Officer who shall be responsible for monitoring PDS related operations in the district. States/UTs have a flexibility to hire resources like graduates and engineers under this head. In case additional capabilities are desired, States/UTs may make supplementary financial provisions from their end. The hiring of these personnel shall be done using open process or through agencies empanelled by Centre /State but quality of resources should not be compromised keeping the view of short tenure for implementation of entire scheme. As per the scheme provisions, the DPMU shall comprise of the following resources: • One resource at each district with minimum qualifications ofB.Sc'! BCA /Graduate with diploma in computer/ BE/ B.Tech /MCA with 2+ years' experience. d) Desirable roles & responsibilities of the DPMU Team: i. Facilitate close coordination with SPMU, State NIC team, System Integrator of FPS Automation, District Supply Officers (DSO), District Information Officers (OlOs)/ Department of Food & Public Distribution Page 11 of30 Draft annexures to be referred with Administrative Approval for IM-P DS scheme District NIC, Fair Price Shop Owner, etc. ii. Regular reporting to DoF&PD and CPMU team as and when required. iii. Assess and monitor functioning of various components ofPDS Computerization i.e. Digitization, Ration Card Management System, Online Allocation, Supply Chain Automation, Grievance Redressal and FPS Automation in the district. iv. Monitor and keeping stock of current IT infrastructure available at District, Taluka, Godown and FPS level which are provisioned for implementation of End-To-End Computerization Schemel IM-PDS Scheme. v. Support district officers (DSOs/ ADSOs) in carrying out the operational and technical work related to PDS operations/reforms. vi. Attend/participate in the training session organized by F&CS and also impart training to the field staff/ FPS dealers. vii. Understand software customization requirements of field staff and communicate to DSO /District NIC/ SPMU. viii. Submit performance report of PDS operations including End-to-End Computerization and IM-PDS implementation to DSO/ SPMU on regular basis through MIS system (as per the frequency agreed by State -weekly/monthly basis). IX. Update monthly foodgrain allocation and distribution figures of Non-Automated FPSs on Annavitran Portal. x. Update monthly allocation and off-take figures on NFSA Dashboard if supply chain application is not implemented/operational in the district. xi. Regularly monitor and validate following district specific information on NFSA Dashboard and State Portal • Addition/ deletion/ modification of ration cards through RCMS system • Issuance/re-new/ cancellation/ suspension of FPS licenses • Timely generation of allocation order up to FPS level • Monitor movement of commodity and verify quantity against allocation order o From FCI Godown to State Godown, o From State Godown to Warehouse Corporation (if exist in the State/UT), o From State Godowns/ Warehouse to Fair Price Shops • Acknowledgement from FPS owner on receipt offoodgrains • Closing balance ofFPSs • Distribution of foodgrains at FPSs covering following o Lifting against portability o Authentication of beneficiaries (Aadhaar /OTP/ others) o Authentication failure cases o Non-lifting cases o Denied cases (if any) due to technical/other reasons. • Grievance Redressal o Grievances received from following sources • Toll Free • Online Grievance System • By post • By hand Department of Food & Public Distribution Page 12 of30 Draft annexures to be referred with Administrative Approval for IM-P DS scheme o Grievances received and disposed during month o Non attended or non-disposed cases with reasoits o Functioning of online grievance system and Toll Free number. ARTICLE 4 - TERMS & CONDITIONS GOVERNING RELEASE OF FUNDS The disbursement offunds under the Scheme to States/UTs shall be subject to the following conditions:- i) Central funds shall be spent by State Government I UT Administration only for operational expenditure on Project Management (SPMU/DPMU) and Training I Capacity Building related activities under the Scheme related activities within the specified time. ii) Any portion of the grant which is ultimately not utilised or required for expenditure for the approved purposes, shall be duly surrendered to the Department of Food and Public Distribution. iii) The State Government IUT Administration shall maintain an audited record in the form of a register solely or mainly for the Scheme. iv) The funds granted by DoF&PD to the State Government I UT Administration should not be disposed of or encumbered or utilized for purposes other than those for which the grant has been sanctioned without prior sanction ofDoF&PD. v) The State Government IUT Administration shall send to the DoF &PD at the end of each financial year as well as at the time of seeking further releases of instalments of the grant, a detailed statement I utilization certificate of all funds released to the State Government I UT Administration and the Annual Audited Statement of Account of the financial year. vi) The State Government IUT Administration shall render progress-cum-achievement reports at interval of not exceeding three months on the progress made on all aspects of the Scheme including expenditure incurred on various approved items during the period of scheme implementation. vii) The State Government IUT Administration shall render an annual audited statement of accounts to DoF&PD. viii) The audited statement of accounts relating to funds given during financial year together with the comments of the auditor regarding the observance of the conditions governing the funds should be forwarded to the Department of Food & Public Distribution within six months following the end of the relevant financial year. ix) The utilization of grant for the intended purposes will be looked into by the Accountant General for compliance with the directives issued by the Government of India at the instance of the Comptroller and Auditor General and the specific mention about it will be made in the audit report. x) DoF&PD or its nominee/s will have the right to access to the books and accounts of the State Government IUT Administration for which a reasonable prior notice would be given. Department of Food & Public Distribution Page 13 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme xi) State / UT Government would abide by any directions/advice issued by DoF&PD, Government of India during the implementation and operational phases of the project. xii) The State Government JUT Administration shall maintain separate earmarked audited accounts for the Scheme. If it is found expedient to keep a part or whole of the funds in a bank account earning interest, the interest, thus earned should be reported to this Department. The interest so earned will be treated as a credit to the State Government to be adjusted towards future instalment of the grant. xiii) In case of any dispute on any matter related to the Scheme during the course of its implementation, the decision of DoF&PD, Government oflndia shall be final and binding on the State Government. IN WITNESS THEREOF, the undersigned being duly authorised thereto by the respective parties have hereto signed this MOU. Signed at New Delhi on this day of <Month>, 2018 in two originals each in English language. For and on behalf of For and on behal f of Department of Food & Public Distribution Department of Food & Civil Supplies Ministry of Consumer Affairs, Food & Public State Government / UT Administration of, Distribution Government of India Name: Name: Designation: Joint Secretary (BP,PD) Designation: Principal Secretary / Secretary Date: Date: Place: New Delhi Place: New Delhi WITNESSES: WITNESSES: I. I. 2. 2. Page 14 of30 Department of Food & Public Distribution Draft annexures to be referred with Administrative Approval for IM-PDS scheme Annexure-II Memorandum of Understanding with National Informatics Centre (NIC) This Memorandum of Understanding (hereinafter 'MoU') is drawn on this <date> day of <Month>, 2018, by and between: i. The Department of Food & Public Distribution, Ministry of Consumer Affairs, Food & Public Distribution, Government of India, located at Krishi Bhawan, Dr. Rajendra Prasad Marg, New Delhi; (hereinafter referred to as 'DoF&PD') of the FIRST PARTY. AND ii. National Informatics Centre, Ministry of Electronics & Information Technology (MeitY), Government of India, located at CGO Complex, Lodhi Road, New Delhi (hereinafter referred to as 'NIC') of the SECOND PARTY. DoF&PD and NIC are individually referred to as "Party" and collectively as the "Parties". The Scheme on 'Integrated Management of Public Distribution System (IM-PDS)' proposed to be implemented from }'I April, 2018 to 31 st March, 2020, i.e. up to the duration of 14th Finance Commission, is hereafter referred to as "Scheme". WHEREAS I. DoF&PD has issued Administrative Approval dated ( ), for implementation of the Scheme as a Central Sector Scheme i.e. to be fully funded by Government of India; the SFC document covers objectives, description of key activities, implementation model, implementation timelines, monitoring mechanisms, scheme evaluation, release of funds, terms & conditions, etc. II. The Scheme aims to achieve Integration and up-gradation of existing PDS systems, Strengthening oflnstitutional Support, Implementation Monitoring and Capacity Building & Training, under the proposed IM-PDS scheme. III. In pursuance of the aforesaid, the Parties hereto record under this Memorandum of Understanding (MoU), the terms of their mutual understanding in order to implement the Scheme as proposed by DoF&PD / approved by the Government. NOW THEREFORE THE PARTIES HERETO AGREE AS UNDER: ARTICLE 1- SCOPE OF THE PROJECT The Scheme would be implemented as per the implementation strategy defined in the SFC document. DoF&PD and NIC have agreed that the development/customisation of software and its implementation for the Scheme as detailed in the SFC document shall be executed jointly by the cosignatories to MOU as per the terms and conditions indicated herewith. Department of Food & Public Distribution Page 15 of30 Draft annexures to be referred with Administrative Approval for IM-P DS scheme ARTICLE 2 - ROLES AND RESPONSIBILITIES F. Department of Food & Public Distribution Government of India through DoF&PD, Ministry of Consumer Affairs, Food and Public Distribution is the owner of the project at the National level. It would have the following roles and responsibilities in the project: a. Policy formulation and changes as required for the development and implementation of the project b. Conceptualization, providing guidelines & directions for the IM-PDS scheme implementation c. Review and monitor the progress of implementation of IM-PDS by conducting regular meeting, video conference and workshops with StateslUTs. d. Regular review with NIC HQ regarding development and implementation of various components ofIM-PDS. e. Provide timely approvals and sanctions to release fund to States/UTs f. Selection / setting up of Central Project Management Unit (CPMU) for regular monitoring of implementation of IM-PDS and carrying Data Analysis of Ration Card and ePoS transaction data. G. Central Project Management Unit (CPMU) Team a. Support the Department to prepare guidelines, project plan, template, Agreement and administrative approval for implementation of IM-PDS. b. Provide ongoing technical assistance and support to the Department in drafting presentation, guidelines, official communications (Ietters/OMs/emails), reports, Standard Operating Procedures (SoPs), etc. c. Identify and define key performance indicator to monitor the progress of IM-PDS scheme. d. Undertake regular assessment of the Key Performance Indicators (KPls) ofIM-PDS scheme and prepare the progress report of activities carried out /pending with NIC and States/UTs on regular basis. e. Support the Department to prepare the framework for monitoring the implementation of the scheme and also formulate detailed guidelines and templates for States/UTs to implement efficient and effective monitoring mechanism. f. Identify the issues and risks in the implementation of scheme, provide mechanism and technical support to resolve these issues and coordinate with concerned stakeholders for timely resolution. g. Coordination with State Project Management Unit (SPMU) to review status of activities assigned to SPMU and DPMU team. h. Conduct data analysis on the data received from States/UTs for ration card, online allocation, supply chain and FPS automation. In this regard, CPMU team would be closely working with NIC HQ team for accessing and analysing data of Central Repository. I. Based on the analysis of data, CPMU team would create framework for analysing data at State server and helping State to implement this framework with the help of State NIC/ System Integrator. Department of Food & Public Distribution Page 16 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme j. Coordinate with NIC HQ for timely development and implementation of IM-PDS components. k. Provide the necessary coordination support to the Department by regularly disseminating its guidelines/instructions to States/UTs and collect their feedback/suggestions/ challenges. I. Assess DFPD for designing, development and implementation of integrated ICT system/ dashboard to monitor the progress of Aadhaar Seeding, Ration card addition! deletion, allocation and offtake offoodgrains and ePoS & Cashless transactions at FPSs, etc. m, Regularly review Ration Card, Allocation, Supply Chain and FPS automation related data on State Portal and follow-up with States/UTs to disseminate correct information on State portal and central PDSN system. n. Represent department in various forums/ meetings organized by Stakeholders such as States/UTs, MeitY, NIC, UIDAI, DBT Mission, and other Ministries. o. Undertake field visit to assess progress and best practices adopted by States/UTs in the implementation of Supply Chain Automation and FPS Automation, Aadhaar seeding & validation processes, ration card management with special focus on other important components like portability, de-duplication, data security, etc. H. National Informatics Centre (NIC) a. In consultation with DoF&PD shall provide all necessary ICT support as per the approved project for implementation of this scheme for Centre b. Submit activity wise project plan along with resource plan to DFPD for the approval of timelines to complete design, development, testing, security audit, implementation and rolling out of components of IM-PDS. c. Design, develop and support in implementation of the applications/ software utilities for the following key components i. National Portability & PDSN ii. De-duplication & Analysis iii. Management Information System (MIS) and Portals Monitoring iv. Development of Web/ Mobile Application v. Technical Support for exiting Common Application Software (CAS) applications/ FPS Automation! Promotion of Digital Payment vi. Setting up SMS Gateway at National Level for disseminating information to beneficiaries related to Portability, Awareness, etc. d. Provide requisite system software, operating system, software tools, databases, hardware server /storage infrastructure in cloud/data centre for implementation of IM-PDS components. Service Level Agreement (SLAs) for procuring and providing these services are placed at Annexure-I to MoO. e. Integration of necessary technology solutions developed for the scheme to allow seamless data exchange. These should be inter-operable based on open standards to facilitate widespread adoption. f. Take necessary measures for ensuring inter-operability for States/UTs using PDS Network; accessibility of State related data on internet in public domain through a Central portal, executive dashboard for monitoring progress of computerisation, creating and maintaining single unified information system including Management Information System (MIS), etc. Department of Food & Public Distribution Page 17 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme , g. Facilitate maintenance of information and security in its network and databases for the facilities and services as per the current technology standards. h. Integrate IM-PDS with the platform laid by the existing scheme, 'End-to-End Computerisation of TPDS Operations'. This may include migration of existing data (in standard format), handholding support to States & UTs or their designated agencies through YCs and State visit wherever necessary etc. i. Ensure development of uniform integration modules (Web-Services) so that it can be easily deployed at State's server without need of much customization. j. Provide hands-on training to the State F&CS department or their nominees who would provide training to other user. k. Ensure that all the application software! systems are error-free and developed as per industry standards. I. Prepare all necessary documentation like DPR, User Manuals, Implementation Guidelines, etc. relating to the scheme which should be easily accessible to all stakeholders at Central and State level. Such documentation would be regularly updated at routine intervals. The documentation may cover implementation, configuration / customisation, operations, backup, maintenance, etc. of various components of the scheme. m. Undertake that all the source code, scripts, etc. associated with the scheme are version controlled. n. Submit Monthly Performance Report (MPR) in enclosed template (Annexure-Il to MoU) to DFPD highlighting activities carried out in last month along with activities planned for next month. Any deviation in the approved project plan shall also be highlighted in FPR. Technical and Administrative challenges/risk shall also be informed for timely intervention and mitigation. o. Setup helpdesk at NIC HQ for telephonic and online support- I. Create SLAs and escalation matrix for helpdesk. ii. Provide support to end-users and resolved issues within reasonable time. iii. Provide online service status tracking facilities to users in respect of their queries. iv. All calls shall be logged and monthly report shall be submitted to DoF&PD. v. Issues not resolved within SLA shall be brought to the notice of DoF&PD. vi. To be available from 9.00 am till 6.00 pm from Monday to Saturday (except National Holidays). p. Provide appropriate ICT support for undertaking STQC audit of the application software for IM-PDS. q. Setup an appropriate Technical Group within NIC for carrying out the implementation. r. Appoint dedicated project heads at NIC HQ and States / UTs for close coordination with the respective State/UT Governments and subsequent intimation to DoF&PD. s. Custodian of Intellectual Property Rights (IPR) of all software code, data, algorithms, documentation, manuals etc. generated as a part of implementation oflM-PDS scheme. All IPR shall be jointly owned by NIC and DoF&PD Department of Food & Public Distribution Page 18 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme I. State GovernmentslUT Administration (through respective Food & Civil Supplies Departments) State / UT Food and Civil Supplies Departments would own the project at the State! UT level. They would be responsible for driving the project and provide leadership to the stakeholders involved at their level. The following roles and responsibilities shall rest with States / UTs: a. Sign MoU with DFPD for implementation of the IM-PDS Scheme. b. Appoint nodal officer at State level and District level for reviewing and monitoring implementation of IM-PDS Scheme. c. Support & coordinate with NIC/ System Integrator for smooth & timely implementation of IM-PDS components. d. Prepare action Plan / RFP as per the guidelines issued by Central Government for selection of State level PMU and District Level PMU e. Undertake regular review of progress of development/implementation of IM-PDS Components and deliverables by NIC / implementation agency f. Institute relevant policy changes as required for the development and implementation of the IM-PDS components in the State covering aspects related to Portability, Data Standardization, Aadhaar Seeding, Ration Card issuance, de-duplication and deletion of ration cards, etc. g. Provide necessary administrative support to NIC / implementation agency for implementation & operations of the scheme. h. Ensure regular use of workflow based application modules for Supply Chain Management and Ration Card management in terms of updation/entry of data on real time basis I. Report progress of project implementation and fund utilization to Government of India as per milestones and formats prescribed in agreement document. j. Provide State Data Centre/ Disaster Recovery sites, system software, databases, other requisite software tools for deployment and functioning ofIM-PDS components k. Assist the centre for planning and hosting the PDS Network at National Data Centre (NDC) with Business Continuity Plan in secured environment J. State Project Management Unit (SPMU) As the project involves techno-administrative activities from State to block/FPS level, the role of State PMU is critical for success of the project a) Formation of SPMU Under the plan scheme on End-to-End Computerization of PDS operations provision was made for setting up of SPMUs in States/UTs for a period of 3 years to help State F&CS departments for implementation of the scheme, monitoring of progress, reporting, bid-process, management etc. Each SPMU had one Consultant/Project Manager & One Junior Consultant. The validity of the scheme has been extended by one year upto 31-3-2019 without any escalation in the project cost. The term of SPMUs in states/UTs has either already expired or would expire by end of 20 18-19 and funds earmarked for this purpose will get exhausted by March 2019. SPMU team would be setup under the IM-PDS scheme only after exhausting allocated fund in End-To-End Computerization scheme. Therefore, it is highly recommended that States/UTs, who Department of Food & Public Distribution Page 19 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme have yet not spent fund provisioned under the Computerization Scheme, should immediately appoint SPMU team in the State. After submission of utilization certificate for SPMU cost head of Computerization Scheme, States/UTs would be allowed to appoint project manager (s) under IM-PDS scheme. Project Manager would provide necessary technical support at State F&CS headquarter for smooth operation of activities planned under the scheme. Post of a Project Manager is provisioned at headquarter of each State/UT whereas bigger states with district more than 30 will be allowed to appoint an additional Junior Project Manager at State Headquarter level. Under the IM-PDS scheme, SPMU would be set up at State F&CS headquarter level and headed by a Nodal Officer who shall be responsible for overall implementation of the scheme in the State/UT. States/UTs have a flexibility to hire resources like consultants/engineers, etc. under this head. In case additional capabilities are desired, States/UTs may make supplementary financial provisions from their end. The hiring of these personnel shall be done using open process or through agencies empanelled by Centre IState but quality of resources should not be compromised for the entire duration scheme. SPMU must include a dedicated Nodal officer from State NIC Unit responsible for integrating State PDS system with Public Distribution System Network (PDSN). As per the scheme provisions, the State PMU shall comprise of the following resources: • One Project Manager (with minimum qualifications of MCAI BE/B Tech with 5+ years' experience) • In case of bigger States : an additional Junior Project Manager (with minimum qualifications of B.Ss. (Computers)1 BCA with 3+ years ' experience) b) Desirable roles & responsibilities of the SPMU Team: i. Facilitate close coordination with all stakeholders including Department of Food & Public Distribution, CPMU, NIC HQ, State officers of Civil Supplies Department, Nodal officers of State Civil Supplies Department, District Project Management Unit (DPMU) team, System Integrator (if any) for PDS Computerization, System Integrator ofFPS Automation, District Supply Officers (DSO), District Information Officers (DIOs), officers of other Departments (if any). ii. Assess and monitor functioning of various components of PDS Computerization i.e, Digitization, Ration Card Management System, Online Allocation, Supply Chain Automation, Grievance Redressal and FPS Automation. iii. Monitor and keep record of current IT infrastructure available at State, District, Taluka, Godown and FPS level which are provisioned for implementation of End- To-End Computerization Schemel IM-PDS Scheme. iv. Prepare training manual and other relevant study materials for DPMU or field staff. v. Support F&CS to organize and impart training to State officials and field staff. vi. Support Food & Civil Supplies Department in preparing the RFP and Bid Management under the scheme. vii. Support State/UT Government for customization and implementation of Web Services to integrate State system with PDSN. Department of Food & Public Distribution Page 20 of30 Draft annexures to be referred with Administrative Approval for IM-PDS scheme viii. Support and coordinate with NIC lSI for conducting STQC audit of the Web Services developed for IM-PDS. ix. Submit performance report of IM-PDS implementation to concerned State official/officers on regular basis (as per the frequency agreed by State/UT - weekly/monthly basis). x. Identify the issues and risks, provide mechanism to resolve the issues and coordinate with stakeholders for issue resolution. xi. Support F&CS Department in preparing publicity and awareness campaigns. xii. Support States/UTs for undertaking assessment of the project as per the scheme provisions. SPMU activities related to coordination and monitoring of DPMUs xiii. Regularly coordinate with District Project Management Unit (DPMU) to review the following information which would be available on NFSA Dashboard • Addition! deletion/ modification of ration cards through RCMS system • Issuance/re-new/ cancellation! suspension of FPS licenses • Timely generation of allocation order up to FPS level • Monitor movement of commodity and verify quantity against allocation order o From FCI Godown to State Godown, o From State Godown to Warehouse Corporation (if exist in the State/UT), o From State Godowns/ Warehouse to Fair Price Shops • Acknowledgement from FPS owner on receipt of foodgrains • Closing balance of FPSs • Distribution of foodgrains at FPSs covering following o Lifting against portability o Authentication of beneficiaries (Aadhaar /OTP/ others) o Authentication failure cases o Non-lifting cases o Denied cases (if any) due to technical/other reasons. o Details of foodgrains distributed through non automated FPSs • Grievance Redressal o Grievances received from following sources • Toll Free • Online Grievance System • By post • By hand o Grievances received and disposed during month o Non attended or non-disposed cases with reasons o Functioning of online grievance system and Toll Free number XIV. Assess F&CS for contract management of Agency and monitor deployment/ attrition of DPMU staff. xv. Support F&CS department to review performance of DPMU staff for further processing of their payment. Department of Food & Public Distribution Page 21 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme c) Formation ofDPMUs (District Project Management Units) Under the IM-PDS scheme, DPMU would be set up at district level and headed by a Nodal Officer who shall be responsible for monitoring PDS related operations in the district. States/UTs have a flexibility to hire resources like graduates and engineers under this head. In case additional capabilities are desired, States/UTs may make supplementary financial provisions from their end. The hiring of these personnel shall be done using open process or through agencies empanelled by Centre /State but quality of resources should not be compromised keeping the view of short tenure for implementation of entire scheme. As per the scheme provisions, the DPMU shall comprise of the following resources: • One resource at each district with minimum qualifications of B.Sc.! BCA /Graduate with diploma in computer/ BE/ B.Tech /MCA with 2+ years' experience. d) Desirable roles & responsibilities of the DPMU Team: L Facilitate close coordination with SPMU, State NIC team, System Integrator ofFPS Automation, District Supply Officers (DSO), District Information Officers (DIOs)/ District NIC, Fair Price Shop Owner, etc. ii. Regular reporting to DoF&PD and CPMU team as and when required. iii. Assess and monitor functioning of various components of PDS Computerization i.e. Digitization, Ration Card Management System, Online Allocation, Supply Chain Automation, Grievance Redressal and FPS Automation in the district. iv. Monitor and keeping stock of current IT infrastructure available at District, Taluka, Godown and FPS level which are provisioned for implementation of End-To-End Computerization Schemel IM-PDS Scheme. v. Support district officers (DSOs/ ADSOs) in carrying out the operational and technical work related to PDS operations/reforms. vi. Attend/participate in the training session organized by F&CS and also impart training to the field staff/ FPS dealers. vii. Understand software customization requirements of field staff and communicate to DSO /District NIC/ SPMU. viii. Submit performance report of PDS operations including End-to-End Computerization and IM-PDS implementation to DSO/ SPMU on regular basis through MIS system (as per the frequency agreed by State -weekly/monthly basis). ix. Update monthly foodgrain allocation and distribution figures of Non-Automated FPSs on Annavitran Portal. x. Update monthly allocation and off-take figures on NFSA Dashboard if supply chain application is not implemented/operational in the district. xi. Regularly monitor and validate following district specific information on NFSA Dashboard and State Portal • Addition/ deletion/ modification of ration cards through RCMS system • Issuance/re-new/ cancellation/ suspension of FPS licenses • Timely generation of allocation order up to FPS level • Monitor movement of commodity and verify quantity against allocation Department of Food & Public Distribution Page 22 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme order o From FCI Godown to State Godown, o From State Godown to Warehouse Corporation (if exist in the StatelUT), o From State Godownsl Warehouse to Fair Price Shops • Acknowledgement from FPS owner on receipt offoodgrains • Closing balance of FPSs • Distribution offoodgrains at FPSs covering following o Lifting against portability o Authentication of beneficiaries (Aadhaar IOTPI others) o Authentication failure cases o Non-lifting cases o Denied cases (if any) due to technical/other reasons. • Grievance Redressal o Grievances received from following sources • Toll Free • Online Grievance System • By post • By hand o Grievances received and disposed during month o Non attended or non-disposed cases with reasons o Functioning of online grievance system and Toll Free number. ARTICLE 3 - TERMS & CONDITIONS GOVERNING RELEASE OF FUNDS I. NIC will be technical partner for the scheme and implementation agency for DoF&PD. Funds would be released by DoF&PD to National Informatics Centre Services Inc. (NICSI), which was established in 1995 as a Section-8 (erstwhile Section-25) Company under NIC, Ministry of Electronics & Information Technology (Meity), Government of India for providing and procuring IT solutions for multiple e-governance projects undertaken by NIC, MeitY, Governments and Government Organizations (like Public Sector Undertakings). NICSI's procurement processes are fully compliant with General Financial Rules (GFR) of Government of India. II. Funds shall be released to NICSI by DoF&PD as per the table below, subject to the provisions of GFRs and submission of expenditure statement I utilization certificates, timelines etc.: (In Rs. Crore) Funds for 2018-19 Funds for 2019-20 Total Funds for the (in Rs. Crore) (in Rs. Crore) Scheme (in Rs. Crore) 17 9 26 III. Funds to be released to NICSl shall be used for manpower for software development, trainings, travel, purchase of hardware and software tools required for software development and testing Department of Food & Public Distribution Page 23 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme purposes, making arrangements for meetings/workshops for project, contingencies, etc., as per advice ofNIC. IV. NIC's resource requirements for the activities mentioned in point (II) above will be determined by NIC. Such details will be provided by NIC to DoF&PD, as and when required. V. NIC would also undertake that all the components of scheme are developed and hosted as per the timelines approved by Empowered Committee. VI. NICSl will furnish the Utilisation Certificates (UCs), after getting countersigned by NIC for the funds released to them as per T&Cs of the sanction order. ARTICLE 4 - OTHER TERMS & CONDITIONS I. On all aspect where the above articles of this MOU are silent or for special cases of deviation from these articles, the decision agreed upon by all parties will be final. However, in case of any dispute, the same shall be resolved amicably by mutual consultations. If such resolution is not possible, then the unresolved dispute or difference shall be referred to a Committee of Secretary (F&PD) and Director General, NIC and the resolution of the Committee would be final and binding on both the parties. II. The scheme shall be implemented through a central management structure under it comprising of the following: 1. Empowered Committee (EC) headed by Secretary, DoF&PD ii. Technical Committee (TC) headed by Director General, NIC iii. Central Project eMission Team (CPeMT) headed by JS (BP,PD), DoF&PD iv. National Monitoring Team comprising the officers / consultants ofDoF&PD and the NIC officials drawn from the central and state NIC offices v. NIC Technical Team at NIC Headquarter headed by Deputy Director General, FCA Information System Division, NIC III. Indemnification NIC shall stand indemnified from all aspects of usage of hardware & software provided! operationalised by NIC for this project, including those aspects covered by cyber laws as per LT. Act of Govt. oflndia. IV. Confidentiality DoF&PDfNIC and their personnel shall not, either during the term or after the expiration of this " contract, disclose any proprietary or confidential information relating to the services without the prior written mutual consent of the DoF&PDfNIC. IN WITNESS THEREOF, the undersigned being duly authorised thereto by the respective parties have hereto signed this MOU Signed at New Delhi on this day of <Month>, 2018 in two originals each in English language. Department of Food & Public Distribution Page 24 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme For and on behalf of For and on behalf of Department of Food & Public Distribution National Informatics Centre Ministry of Consumer Affairs, Food & Public Department of Electronics & Information Distribution Technology, Government of India Ministry of Electronics & Information Technology (MeitY). Government of India Name: Name: Designation: Dy. Director General Designation: Joint Secretary (BP,PD) Date: Date: Place: New Delhi Place: New Delhi WITNESSES: WITNESSES: 1. 1. 2. 2. Department of Food & Public Distribution Page 25 ono Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme Annexure- III Institutional Mechanism - Centre A. EMPOWERED COMMITTEE STRUCTURE (i) Secretary, Department of Food & Public Distribution - Chairman (ii) CEO, UIDAI (iii) Additional Secretary & Financial Advisor, Dlo F&PD (iv) Chairman cum Managing Director, Food Corporation oflndia (FCI) (v) Joint Secretary (BP,PD), D/oF&PD (vi) Representative ofMeitY (not below rank of Joint Secretary) (vii) Director General, National Informatics Centre (viii) Secretaries (Food & Civil Supplies Department) of States/UTs - Andhra Pradesh, Haryana, Tripura and Gujarat. B. CENTRAL PROJECT E-MISSION TEAM (CPeMT) (i) Joint Secretary (BP,PD), 0/0 F&PD (ii) Dy. Director General, NIC H.Q. (iii) Director (PD) I Director (Comp.), Dlo F&PD (iv) Representative from UIDAI (v) Domain Expert, NIC H.Q. (vi) CPMU Consultant Department of Food & Public Distribution Page 26 of30 Draft annexures to be referred with Administrative Approval for IM-P DS scheme Annexure-IV Institutional Mechanism - StateslUTs A. STATE/UT APEX COMMITTEE (i) Chief Secretary to the Government I Administrator - Chairman (ii) Secretary (In-charge), Department of Food & Civil Supplies (iii) Secretary, (In-charge), Department of Information Technology (iv) Executive Director I General Manager, Food Corporation oflndia (v) Representative, Department of Finance (vi) Representative, NIC State/UT Unit (vii) Any other member as may be decided by the Chairman B. STATE PROJECT E-MISSION TEAM (SPeMT) (i) Secretary (In-charge) Department of Food & Civil Supplies- as Mission Leader (ii) Dedicated full-time HOD I Director I Spl. Secretary (iii) Representative of Food Corporation ofIndia (iv) NIC Officer (v) SPMU Consultant I Domain expert (vi) Representatives from SeMT I State IT Department (vii) Any other member as may be decided by the Chairman Department of Food & Public Distribution Page 27 of30 Draft annexures to be referred with Administrative Approvalfor IM-PDS scheme Annexure-V Leveraging existing infrastructure / platform (i) All the existing infrastructures developed / under development i.e. Software, Hardware, Networking and Connectivity under the existing scheme on "End-to-End Computerization of TPDS Operations' would be subsumed in theimplementation of Integrated Management of Public Distribution System (lM-PDS) scheme. (ii) Existing NIC application software developed for the End-to-End Computerization of PDS Operations scheme such as Common Application Software (CAS), web-services, for FPS Automation, etc. would be leveraged under the scheme on IM-PDS. (iii) All ePoS devices and ePoS application software developed by NIC or other system integrators/vendors, etc. would be leveraged under the scheme on IM-PDS. (iv) All national reporting platforms developed by NIC such as Annavitran Portal, Central Dashboard for Ration Cards Management and Supply Chain Management would be leveraged under the scheme on IM-PDS. (v) Various schemes/programmes of Ministry of Electronics and Information Technology (MeitY) focussed on delivery of Citizen Services such as CSCs, e-District, SSDG, MSDG, etc. may also beleveraged appropriately by States/UTs for implementation/operations under IM-PDS scheme along with other State/UT Services. (vi) National Data Centres (NDCs), State Data Centres (SDCs) and other IT infrastructure created under NeGP/Digital India Programme of MeitYmay be utilized for hosting of required solutions, data centre infrastructure, databases, etc.as and when required prior to creating separate/dedicated/enhanced data centre environments for IM-PDS. Departmentof Food & Public Distribution Page 28 of30 • Draft annexures to be referred with Administrative Approval for IM-PDS scheme Annexure-VI Admissible Components Component I Sub- Funding Sl. Description Component Type Strengthening ofInstitutional Support ongoing scheme End-to-End Computerization of TPDS Operations 1 State Project Manpower towards Project Management and Two Years Management Unit Technical Support to State/UTFood & Civil Supplies Only (SPMU) Department at the State HQ level. Thisis provisioned for two years to support the F&CS Department in the completion of pending activities under End-to-End Computerisation of TPDS Operations scheme, and thereafter smooth transition towards the implementation of IM-PDS scheme in the State/UT. Activities will broadly include regular progress monitoring and reporting, coordination with Central Govt. I NIC, quick resolution of any issues& challenges at the State/UT level, etc. 2 District Project Manpower towards technical support to State/UT Two Years Management Units Food & Civil Supplies Department at the District HQ Only (DPMUs) level. These are provisioned for two years to support the district level functionaries of the F&CS department for the implementation ofIM-PDS scheme within the districts. Activities will broadly include supporting District level functionaries, implementation support at the ground level, regular progress reporting, coordination with SPMU I F&CS HQ, quick resolution of any issues & challenges at the District level, etc. Capacity building and Training 3 Trainings For smoother functioning of online systems and Onetime for deepen the understanding of new initiatives, capacity FPS Dealers building and training programmes are planned at State, District and Sub-district level. This shall be one time activity and to be planned keeping in mind the needs of FPS Dealers Department of Food & Public Distribution Page 29 of30 • Draft annexures to be referred with Administrative Approval for IM-P DS scheme Annexure-VII Cost estimation for providing funds to States/UTs for the period 2018-2020 SI. Activity Cost Estimation I State Project (i) Support to states with up to 30 districts Management Annual Cost Head Man- No. of No. of Unit (SPMU) Cost (Rs.) month Man Units Cost Months Per year (Rs.) Project Manager at State 1,00,000 12 1 12,00,000 H.Q.level Total Annual Cost 12,00,000 (li) Support to states with more than 30 districts Cost Head Man- No. of No. of Annual month Man Units Cost (Rs.) Cost (Rs.) Months Per year Project Manager at State 1,00,000 12 I 12,00,000 H.Q. level Jr. Project Manager at 60,000 12 1 7,20,000 State H.Q. level Total Annual Cost 19,20,000 2 District No. of Annual Cost Head Man- No. of Project Units Cost (Rs.) month Man Management Per year Cost (Rs.) Months Units One staff Annual Technical Support at 40,000 12 (DPMUs) per cost per Districts level district staff * No. of districts Total 3 Capacity No. of Units Total Cost Cost Head Unit Cost (Rs.) building and (Rs.) trainings Financial assistance for Rs. 100 per FPS Equal to number Rs. 100 * carrying out training ofFPSs in the No. of programmes at State, State/UT FPSs in District and Sub-district State/UT level -x- Department of Food & Public Distribution Page 30 of30