Getting Ready for Project Delivery Lisa Stepanovic & Moses Adeyemi – January 2022 Part of the Capacity Building Programme Foundation for Future London Today’s session Before we deliver any project, it is important to make sure your organisation meets any legal requirements as well as any partnerships and funding agreements. This process is usually split into 3 sections § Organisation essentials § Operational essentials § Pre - delivery/delivery/post - delivery. Organisation essentials Grassroots organisations working with young children, young people or vulnerable people from the community will need to make sure they’ve got certain things in place. Funders/investors can ask to see these things at any time, it can often influence the decisions they make when considering working with you. § DBS – suitable for the beneficiaries you’re working with. We always suggest having an Enhanced DBS certificate because you could be asked for different levels of DBS clearance and the enhanced certificate covers it all. It can sometimes take 3 - 4 months to get, so make you apply well in advance. § Use this link to find an umbrella body: https://www.gov.uk/find - dbs - umbrella - body Note: Having convictions on your DBS doesn’t necessarily prevent you from working in your chosen fields. § NSPCC Safeguarding training – NSPCC is many funders’ go to for safeguarding training. Have you completed your safeguarding training. § First Aid training – would you know what to do in an emergency? Every company should have a first - aider within their team. We think it’s best that’s you, so you don’t have to rely on other people. Quick recap Organisation essentials § Policies and procedures – It is vital that you have the correct policies and procedures in place. It’s not enough just to have these in a digital file, you must understand the content and the procedures you must follow in different situations. Different funders will require different policies. As a minimum, we suggest: § Safeguarding § Data Protection § Equal Opportunities § Diversity & inclusion § Risk management § Health & safety § The editable template examples can be accessed via this WeTransfer link. We will also email these out to you tomorrow with the slides. REMEMBER: These templates are only examples to help you, it’s very important that your policies are relevant to YOUR work. Quick recap Organisation essentials § Business Insurance – Most projects require business insurance. We advise to not get this until you actually start your work, but preparation is key. Think about your work and get some quotes beforehand to make sure you are prepared and that you have the business insurance in place. Feel free to go with whoever offers you the best deal, but from experience, here are some good ones: § SimplyBusiness § Hiscox § You can compare different insurance companies here: https:// www.moneysupermarket.com /business - insurance/ Quick recap Operational essentials What do you need to operate? § If you’re working with children and young people, you will need parental consent if they are under 18. It’s important you have their emergency contact details. § Whoever you’re working with, you need to have permission to take and use photos of them if that’s what you plan to do. Make sure you have a photo consent form. An example can be found in the WeTransfer. § Confirmation of premises – Is it safe where you’re working? Is it operating legally? Do they have a fire safety policy? It’s very important to make sure any work you are delivering is in a safe, secure place that is fit for purpose. If not, you insurance may be void, making you liable for prosecution should things go wrong. § If you’ve signed a funding agreement for a specific project, make sure you read it properly and if you need to make any changes, let the funder know as early as possible. Don’t worry about ‘disappointing’ them if things haven’t gone to plan, they will respect and appreciate your honest approach. Quick recap Project delivery The exciting bit! It’s really important that you plan and structure your project. The best way to do this is: 1. Work out your overall outcomes: what do you want to achieve overall? By the end of each session? By the end of your programme? What outcomes did you tell the funder you were going to meet? 2. How are you going to achieve those outcomes? What method/activities are you going to use? – These plans don’t need to be set in stone, but you do need a detailed guide - perhaps use the Business Model Canvas to map out your project. 3. Evaluation and write ups - usually, when you’re delivering weekly sessions, you would write a summary of each session as you go along. The more detail you put into individual session write ups, the easier your final evaluation will be. Brixton prison evaluation Here Comes the Girls evaluation SilverLine evaluation Project delivery For a template evaluation, as a minimum, you need: § A paragraph about whoever you’re working with, a project partner, funding brief, or someone who’s commissioned you § A short paragraph about your organisation: who you are, what you do, and maybe some background. § Facilitators – a few sentences about each facilitator to give an idea of why they’re the right people for the project § Attendees – Your beneficiary group – who are they, how old are they, what are their backgrounds? Etc. § Structure – Saying what you’ve delivered, and how it helped the beneficiaries to reach your outcomes. This will include your views on how you felt it was received § Feedback – direct quotes from beneficiaries § Observed feedback – things you noticed and made note of during the session § Founder/Lead Facilitator feedback § Perhaps this starts with, “I would like to thank [partner organisation] school, prison, etc.” Evaluation Checklist Here is a checklist to make sure you’re ready to deliver: 1. DBS checks 2. NSPCC safeguarding & first aid training 3. Policies & procedures 4. Business Insurance 5. Parental consent forms 6. Photo consent forms 7. Participants’ emergency contact details 8. Project delivery plan 9. Evaluation plan 10. Signed funding agreement And you’re good to go!