CARES / ESSER (American Rescue Plan) Strategic Spending Plan 7.12.21 Board Meeting Kareemah Fowler Assistant Superintendent of Business & Finance Financial Services Department 1 Overview - ESSER (Elementary and Secondary School Emergency Relief) ● South Bend Community Schools received about $7 million in funding ● $1.6 million went to non-public schools CARES / ESSER I Funding ● $1.8 million to the South Bend Empowerment Zone ● Remaining $3.5 million went to the district for technology to support virtual learning, personal protective equipment, and social and emotional support for students, etc. ● Second round of ESSER II was approved on December 24, 2020 ● Application to apply opened on April 5, 2021 ● SBCSC received approximately ($25.9 million) ESSER II Funding ● South Bend Empowerment Zone share ($5.6 million) ● Third round of ESSER III funding passed in March 2021 ● SBCSC will receive approximately ($46.6 million) ESSER III Funding ● South Bend Empowerment Zone share ($12.6 million) 2 Federal ESSER Priorities & Guidelines Mandatory 20% 80% remaining set aside for learning loss ● Use new evidence based interventions ● Title I, IDEA, CTE, and Adult Literacy, and other ● Focus on special subgroups authorized activities: buildings, facilities, and sanitation ○ Minorities and economically disadvantaged ● Focus on students’ academic health and social ○ Free and reduced lunch emotional health ○ English Language Learners ● Maintenance of equity (supplanting funds) ○ Special education ● Emphasis on addressing disproportionately affected ○ Homeless/Migrant student subgroups ○ Foster ● Focus on reopening by requiring LEA’s receiving funding ● Partnerships strongly encouraged (consultants) to make a return to in-person learning available on LEA's website ● ESSER III period of availability: 3/13/2020 - 9/30/2024 3 Strategic Planning & Stakeholder/Community Feedback & Engagement ● Met with all district-level administrators to address the needs of all their individual departments. ● Engaged with our local legislators. ● Engaged with outside community-based organizations across the South Bend Community School Corporation district. ● Participated in a state roundtable with other districts to discuss consortium efforts and best practices. ● Conducted an internal survey in April for all building-level staff to gather additional feedback and insights to help aid the team in the planning process. Questions focused on equity, curriculum, after-school activities, technology, SEL (Social/Emotional Learning), mental health & well-being, literacy, and overall student achievement barriers. Our survey received a total of 252 responses. 4 What We Did Internally How did we allocate ESSER dollars to those most severely impacted by the pandemic? ● We recognized that the traditional operating budget cannot serve the student groups we need to target with these dollars, nor can it facilitate the way in which we need to target them. ● We created a funding formula/methodology up front to allocate dollars equitably to specific subgroups (e.g., minority, economically disadvantaged, SPED, SEL, ELL, homeless/migrant, chronically absent, etc.). ● We looked at enrollment and attendance volatility. ● We had to make an internal assessment using any data available to us (such as NWEA growth, attendance, grades, and graduation data) to gauge where our students’ and their families’ needs were and how to meet those needs. 5 Feedback from Stakeholders More lab More after Extra Curriculum equipment school & support maps for all / devices tutoring in the subjects programs classroom Input from More More social Stipends for district cleaning workers & staff community supplies therapists partners 6 ESSER Guiding Principles ● The district's absolute priority is to counter learning loss resulting from the pandemic through student instruction and direct services. ● Additional expenditures must be focused on one-time or short-term costs associated with long-term improvement and turnaround efforts. ● Countering student learning loss is a multi-year effort that will require additional expenditures through 2024. 7 ESSER/ CARES Breakdown Grant Total Allocation District Portion Zone Portion ESSER/CARES I* $7,011,143.30 $3,560,876.18 $1,833,366.16 ESSER/CARES II $26,420,195.96 $20,780,343.70 $5,639,852.26 ESSER/CARES III $59,336,007.08 $46,669,700.05 $12,666,307.03 Total $92,767,346.34 $71,010,919.93 $20,139,525.45 *= $1,616,900.96 was allocated to Non-Public Schools 8 Timeline CARES I funding approved Internal survey sent to key ESSER II application submitted ESSER III approval stakeholders at building ESSER III application opened level May 2020 April 2021 May 2021 Pending March 2021 April 2021 June 2021 Internal meeting held with ESSER II application opened ESSER II approved - 6/29 department heads ESSER III application submitted 9 Spending Strategy $9.9 million Supporting educators Accelerated Updating tech $22.2 million $29.7 million learning and other infrastructure Sustaining innovation $9.2 million 10 Accelerated Learning (Social Emotional Learning, Special Populations, Academic Programming and Assessment, and Out of School Time Programming) Extended Learning ($21.6m) ● Before and after school programs ● Summer school programming 01 Ensure students stay connected to the power of education through hands-on and engaging learning opportunities. ● School year extended day learning $29.7 Social Emotional Learning & ● ● Black Male Achievement Partnerships with local community Million 02 Community Partnerships ($4.5m) Leveraging community assets and schools to support ● organizations Brown Community Learning Center support students and families. ● Achieve3000 Software Learning Loss Mitigation ($1.7m) ● Texthelp Subscription 03 Supporting students to reach and maintain grade-level mastery. ● Evidence-based intervention Curriculum Expansion and ● New Curriculum for Pre-AP 04 Integration ($1m) Capitalize on the opportunity to strengthen curriculum ● ● ● English Learners Program New Curriculum from Heinemann Engineering Program Expansion opportunities for all students. Lorem ipsum dolor sit amet at nec at 11 adipiscing Supporting Educators (Educator Wellness, Safety, and Classroom Supports) ● Stipends for certified and non-certified employees for Stipends and Staff professional development and additional cleaning duties 01 Retention ($7.7m) ● Stipends for paraprofessionals, secretaries, food & nutrition ● staff and custodial staff Pay and sign-on bonuses for hard to fill positions $9.9 ● Temporary employees for departments with Million 02 Staff Support ($2.2m) ● pandemic-related staff shortages Digital Learning Coordinators 12 Updating Tech and Clean Air Infrastructures (Updating Student Information Systems, Consideration of Our Buildings’ Structural and Design Needs, Education/Technology Supplement, and Emergency Preparedness) ● $2,000,000 for upgrades to district HVAC systems COVID Mitigation ● Recommissioning HVAC Units in all buildings 01 ($5.7m) ● MERV 13 filters ● PPE supplies $22.2 ● Building modifications, window replacements, and Million Buildings & roof repair. 02 Maintenance ($4.3m) ● ● Bathroom renovations Socially distancing equipments such as additional tables, water stations etc. ● Computers & iPads: Device acquisition, repair, and Establishing Technology replacement. 03 Infrastructure ($7.4m) ● Expansion of Wi-Fi buses ● IP phone system Classroom ● Smartboards, interactive whiteboards 04 Modernization ($4.8m) ● ● Classroom redesign Charging carts Lorem ipsum dolor sit amet at nec at 13 Sustaining Innovation (Virtual Learning, Rethinking School Design and Programming) Turnaround Efforts ● LSI contracts and professional learning for 01 ($3.8m) turnaround schools ● Middle school redesign $9.2 Closing College & ● Supporting community & technical education efforts Million ● Focus on increasing minority representation in 02 Career Readiness Gap higher-level courses, including AP, IB, and magnet programming ($2.1m) ● Community Connections Virtual Learning and ● Virtual curriculum implementation and design. 03 Mixed Modalities ● ● Transportation technology upgrades Virtual School ($1.1m) Pre-K & Early Education ● Supplies and start-up costs for pre-K expansion 04 Expansion ● Adoption of High Scope Curriculum ($0.4m) Lorem ipsum dolor sit amet at nec at 14 Student Services & Additional Wrap Around Supports ● Provide mentoring to offer students a connection to a caring adult at Tiered Supports school, a key to student success. ● Incorporate research-based wraparound support and restorative practices aimed at academic gains, improvements in school connectedness, attendance, and goals such as personal growth, artistic expression, future planning, goal-setting to boost academic achievement and social-emotional development. Brown ● Give families greater access to resources. Community ● Offer opportunity for growth through volunteerism and parent Learning Center education courses. and Family and ● Focus on the development of SBCSC families and community. ● Foster educational sustainability which leads to higher graduation rates Community and job readiness within our community. Engagement ● Focus on the development of SBCSC families and community. Professional ● Increase equity-centered practices in interactions with staff, students, and families, and community. Learning 15 Total Spending Per Year 16 Spending Per Pupil 17 ESSER I $3,560,876.18 •Chromebooks •Software licenses •Summer school •Socially-distanced eating •Textbooks •Before and after school programs •Support for virtual learning •Stipends to educators •Support for after school •Special Education testing programs and supplies •Digital learning 18 ESSER II $20,780,343.70 •HVAC upgrade for •Before and after school school buildings programs •Hazard supplies •Summer school •Air filters •Community partnerships •Bilingual software upgrade •Stipends to non-certified employees •Turnaround efforts for Muessel and Marquette •Social workers •Professional learning •Social and emotional •Transportation software upgrade learning 19 ESSER III $46,669,700.05 •Interactive smartboards •Buildings and grounds •System upgrades and record digitization •Social and emotional support •Extended learning •Summer school •Literacy development •STEAM acceleration •ASAP program •Pre-Kindergarten •Reimagining secondary education •Stipends to certified •South Bend Virtual School employees 20 ● Invests in staff and curriculum for 2 full years of after-school programming at all SBCSC buildings and expanded summer school through the summer of 2023. ● Allocates $27.2 million for existing ESSER SBCSC staff, including: ○ $19.1 million for teachers, Spending administrators, and paras leading extended learning time efforts. Highlights ○ $1,500 stipends for SBCSC staff employed in 2020-21 and returning in the Fall of 2021 (agreements pending). ● Covers the one-time costs associated with school turnaround efforts and expanded pre-Kindergarten opportunities, while ensuring the long-term sustainability of key initiatives. 21 ● Strategic Spending Plan ○ CARES/ESSER relief funding tap on the district website ● Strategic Spending Tracker Next Steps ○ Manage, procure, evaluate & allocate cycle ● Processes listed on the district website that use ESSER dollars ○ Collaboration opportunities ○ Procurement processes 22 Questions? 23
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