Meeting Minutes Date: Thursday, Oct 22, 2020 Duration: 5:00-6:30pm AZ (1.5 hours) Attendees: All present Module 2 Tasks: - Introductions: Each person took a turn to share about themselves and answer questions posed by the others in the group. The person speaking chose the next person to share. - Group Names: Ideas: Garden Gang, Leap Years, Corona Kids. Decided on: The Garden Gang “We Grow Together” - Group Rules: We discussed rules we want for the group, getting input from each person. We settled on a list of rules and Jarod submitted it. - Agenda: Michael prepared the agenda for this meeting. Hayden said he will submit the next agenda to the group via email by Thursday morning, 10/29. - Final Project: We began discussing the final project and decided to start working on Page 1 this week. Everyone is responsible for finding one source. *See Google Doc for assigned source type, and for the sources Michael shared. Hayden volunteered to make the infographic for Page 1 using Canva. Communication Tools: - We conducted the meeting on Zoom. Adriane created the Zoom meeting and sent invites. - Jarod created a Google Doc to track the ideas throughout the meeting and keep track of our group rules. We agreed to use this format for meetings moving forward. - Throughout the week, we will continue to communicate through Whatsapp, as well as email until Jarod gets his phone. Hannah created the Whatsapp chat. Meetings: - Everyone committed to attending the Thurs 5-7pm AZ meetings. We agreed to start working right at 8pm so we can be efficient and respect each other’s time. Ongoing Roles/Responsibilities: - Google Doc Editor: Hannah will organize and compile ideas from the meeting in the doc during the meeting each week. - Meeting Minutes, Weekly Check-in Email: Adriane will send out a copy of the meeting minutes and the Zoom link for the next meeting by Monday morning. - Group Post: Jarod will submit the group post each week, making sure everyone has agreed on the post. - Agree to Weekly Group Post: Everyone is responsible for reviewing the weekly group post, contributing additions/changes to the group, and giving Jarod the OK to submit at least 12 hours prior to the deadline. Before the next meeting, Thursday 10/29: - Fill in your time zone on the shared Google doc - Find your source for the final project “Small Group Best Practices” and share it with the group by replying to this week’s email thread. - Review the agenda Meeting Minutes Date: Thursday, Oct 29, 2020 Duration: 5:00-6:30pm AZ (1.5 hours) Attendees: All present: Despite technology difficulties due to weather, work, wifi, all of us were present in the meeting, well prepared, and contributed. Module 2 Tasks: - Social Styles: Hannah took notes on everyone’s social style and then the group collaborated on how to organize the information for the post. We each shared some terms from the book, and some personal experiences that we wanted to incorporate into our post. - Agenda: Hayden prepared the agenda for this meeting. Ethyn will make the agenda for next week. - Final Project: We continued discussing the final project and decided how to set up the infographic “Action Words”. We also designated the people taking the lead on parts 2 and 3 of the final project. Ongoing Roles/Responsibilities: - Group Post: Hannah organized and compiled ideas in the google doc during the meeting. Everyone is now shared on this doc so we can all edit and contribute and agree on it in real time. Jarod submitted the group post shortly after we all signed off Zoom. - Part 1: Hayden is creating the info graphic for this section with our sources - Part 2: Adriane will put together the meeting stats for this section. - Part 3: Michael volunteered to take the lead on this section of the group project. Before the next meeting, Thursday 11/5: - Condense your “Small Group Best Practices” into Action Words followed by a small statement: Post on Whatsapp so Hayden can start working on the infographic. - Review the agenda Meeting Minutes Date: Thursday, Nov 5, 2020 Duration: 5:00-6:15pm AZ (1.25 hours) Attendees: All present Module 2 Tasks: - Practice Creative Thinking: Ethyn kicked off the meeting by explaining the problem we were to brainstorm. Initially, we did the “popcorn” structure to suggest ideas. We asked questions and tried to discuss the viability of the initial ideas. We then stopped and discussed the Rules of Brainstorming. We realized the exercise would be more effective if we all just called out ideas as they came to us. It started off at a slow pace, but we eventually got comfortable and started piggy-backing ideas off one another. We then discussed the challenges we faced when brainstorming via Zoom. Mainly, our issue was the lag-time and the unintentional interruptions. - Agenda: Ethyn prepared the agenda for this meeting. Hannah will make the agenda for next week. - Final Project: Hayden shared his progress on the infographic with the group by sharing his screen on Zoom. Everyone discussed the sources we will use and helped figure out the wording. Ongoing Roles/Responsibilities: - Group Post: Hannah organized and compiled ideas in the google doc during the meeting. Everyone is now shared on this doc so we can all edit and contribute and agree on it in real time. Hayden submitted the group post. - Part 1: Hayden is creating the info graphic for this section and will compile sources onto an APA bibliography page. - Part 2: Adriane will put together this section (compiling the agendas, meeting minutes, and writing the paragraph to summarize the stats) - Part 3: Michael volunteered to take the lead on this section of the group project. Before the next meeting, Thursday 11/5: - Send Hayden your source in APA format. - Review the agenda Meeting Minutes Date: Thursday, Nov 12, 2020 Duration: 5:00-6pm AZ (1 hours) Attendees: All present Module 2 Tasks: - Decide on 3 Ideas: We went through our list and discussed each idea in terms of the criteria. We chose three but then had to go back and rethink our list after realizing two of the ideas were very similar. As a group, we decided on a different idea from our list. We then talked about all of the reasoning behind our choices. - Agenda: Hannah prepared the agenda for this meeting. Adriane will make the agenda for next week. - Final Project: The final project is on its way to being complete. We discussed what we learned as a group and came up with an agreed upon answer for that section. We also talked through the actual technical logistics of how to upload everything for the final post. Ongoing Roles/Responsibilities: - Group Post: Ethyn typed the group’s ideas in the google doc during the meeting. Adriane submitted the group post. - Part 1: Hayden is creating the info graphic for this section and will compile sources onto an APA bibliography page. - Part 2: Adriane will put together this section (compiling the agendas, meeting minutes, and writing the paragraph to summarize the stats) - Part 3: Michael volunteered to take the lead on this section of the group project. Before the next meeting, Thursday 11/19: - Review the agenda Meeting Minutes Date: Thursday, Nov 19, 2020 Duration: 5:00-6pm AZ (1 hour) Attendees: All present Module Tasks: - Leadership: We discussed the leadership roles that each of us took on throughout out meetings. We all agreed that a single leader did not emerge, as we all shared the responsibilities. We shared our outcomes from the Leadership Evaluation Form. - Conflict: We realized that the only conflict our group encountered was constructive differences of opinion. Michael provided insight regarding tips for dealing with inter- group conflict. - Final Project: Hayden outlined the final post and included everything we have so completed so far. Once everything is complete, Hayden will submit the final post.
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