Winter Club on Indianapolis Board Meeting Minutes Date: September 10th Present: Susan DeHart, Ashley Mullin, Laura Location: Blind Owl Haggenjos, Michelle Study-Campbell, Jessica Sheplavy, Aubrie Scott, Joanne McAnlis, Laura Haynie Time Topic Accounta Action ble 6:15pm Approval Board - Approved of Minutes 6:17pm Financial Susan - $14,883.87 available Report DeHart - Susan and Ashley will meet to transfer information for Treasurer role. 6:30pm Members Laura - Laura is making a flyer with different levels of membership & with hip Haynie information for registering people for WC manually. - Laura tested doing memberships from paper forms. Called Meg for advice to ask about non-online membership and she said thought there was a way but wasn’t sure (first time members add more info than usual). Should we have someone at event to help people become a member online, have people sign up online separately (?) - Incentive for membership: none at the moment as sessions are open and same price for everyone, but this will only be for this year. Next year skaters will need associate membership for club ice. Possibly offering off-ice in future as benefit of being in the club. 6:40pm SafeSport Michelle - Still need some people to be compliant (some of the seasonal LTS Study- coaches, ambassadors etc.) Campbell - Require ambassadors to do it over age of 16 (?) as the older teenagers will appear to be adults to the younger kids and are in position of ‘power’ - One person needs to have the background check for the club to be compliant - We might need people to take background checks depending on role - Coaches need both - Can find compliance info on USFS website - Do volunteers for locker rooms need the training and the background check? - Board will pay for everyone to have the background check who needs it. (Motioned by Michelle, seconded by Jess) - Michelle will send email about where to go to get the background check and send reminders to people who have to do it. 6:50pm Social Michelle - Going well. Media Study- - Michelle will have full report after event. Campbel l - Likes/engagements increasing - 207 registered for event - Signed up for “Later’ app for scheduling posts 1 Agenda August 22nd 7:00pm Website L Pay - L is trying to get Wix to delete all remaining documents from the old website account. - Michelle will send SafeSport page information to L for making a SafeSport page on the website - Add logo to the top of all of the web pages. 7:10pm Jackets L Pay - L is waiting for quote for jacket price (with the logo change) - L will print 25 forms for the kick-off party. 7:15pm State Board - Tabled to next meeting Competiti on 7:30pm Kick-off Board - Michelle passed out a tentative agenda and list of volunteer roles. Party She will work on an FAQ to send out to attendees. - Waivers? Covered by USFS insurance and Fuel. Wrist bands?. Michelle will put up a sign about photos/waiver. - How many people on the ice at one time? - Laura will send invitation to all members to ask if they want to volunteer. Next 5-6pm on October 1st at the Pop Weaver rink. Meeting: 5-6pm on November 5th at the Pop Weaver rink. 2 Agenda August 22nd
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