Sample Access Control Policy www.infosectrain.com | www.azpirantz.com 1. Purpose This policy aims to safeguard the confidentiality, integrity, and availability of the company's information assets by establishing a framework for controlling access to IT resources. 2. Scope It applies to all individuals, including employees, contractors, and third-party users, who are granted access to the company's IT systems and data. This policy is intended to limit access to sensitive and critical information and information processing facilities. 3. Policy Overview Access to the company's IT resources will be governed by the principle of least privilege. Users will be granted the minimum level of access required to perform their job functions. Access to information and application system functions will be restricted in accordance with this access control policy. 4. Roles and Responsibilities IT Security Team: Responsible for the design, implementation, and maintenance of access control systems, as well as ensuring compliance with this policy. The IT Security Team will investigate violations and report them to senior management. Managers: Accountable for approving and regularly reviewing access requests for their team members to ensure access levels remain appropriate. Employees and Contractors: Required to adhere to this policy, use IT resources responsibly, and report any security incidents or potential breaches. All employees and contractors are responsible and authorized for adherence to this policy. www.infosectrain.com | www.azpirantz.com Head of IT Department: Responsible and authorized for enforcement of this policy. Asset Owners: Responsible for determining appropriate access rights and restrictions for specific user roles towards their assets. They are also responsible for periodically reviewing access rights and restrictions granted to various users and user groups for their assets. Policy Statement User Access Management 1. User Registration and De-registration Onboarding and Offboarding: Establish a formal process to register new users and de-register those no longer needing access. Access Allocation: Grant access based on business requirements using role-based access control principles. Timely Revocation: Promptly remove access when users resign, contracts end, or roles change. 2. User Access Provisioning Structured Assignment: Implement a clear process for assigning, updating, and revoking access rights. Uniform Application: Apply access control policies consistently across employees, contractors, vendors, and temporary staff. Immediate Updates: Ensure access rights are adjusted immediately upon any change in user status to prevent unauthorized entry. www.infosectrain.com | www.azpirantz.com 3. Privileged Access Management (PAM) Strict Control: Monitor and control the allocation of privileged accounts (administrative, superuser, root) closely. Need-to-Know Basis: Grant elevated access strictly based on necessity and review these permissions periodically. Separate Accounts & MFA: Require separate accounts for administrative tasks and enforce multi-factor authentication for all privileged access. 4. Authentication Information Management Credential Handling: Govern the creation, distribution, and use of sensitive authentication details such as passwords, keys, and tokens. Best Practices: Enforce strong password policies with complexity requirements, regular expiration, and prevention of reuse. Secure Storage: Use secure methods like hashing and encryption to protect authentication information. System and Application Control 1. Restricting Utility Programs Limit access to tools that can bypass controls (e.g., debugging tools, privilege escalation scripts) to authorized personnel, with all usage logged and monitored. Source Code Protection: Store program source code in secure, restricted environments, accessible only to authorized developers or security personnel. www.infosectrain.com | www.azpirantz.com *It is important to note that this is a sample policy and the actual policy document needs to be drafted according to the scope and organizational requirements. www.infosectrain.com | www.azpirantz.com 2. Policy Review and Updates Annual Reviews: Conduct a comprehensive review of this policy at least once a year to ensure it remains aligned with evolving security threats and regulatory requirements. Responsive Updates: Initiate immediate reviews and updates in response to significant changes in the IT environment. 3. User Training and Awareness Mandatory Training: Provide all employees, contractors, and third-party users with required training on this policy and their responsibilities. Ongoing Awareness: Hold regular security awareness sessions to ensure continuous compliance with access control measures. Compliance and Violations Failure to comply with this policy may result in disciplinary action, including termination of employment or contract. Violations will be investigated by the IT Security Team and reported to senior management.