TEAM TASK Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Secure Rights Meeting to Discuss Casting Make Offer to Lead Actor Lead Actor Confirmed Picth Show to Venue Meeting with Venue Performance Dates Offered/Confirmed Meeting to Discuss Budget Meeting to Discuss Designers/ Short List Created Hire Lighting Designer Hire Set and Costume Designer Casting Brief sent to Agents Auditions Begin Finalise Casting - Offer Roles Contact Sond Designers Meet Sound Designers/Hire Sound Designer Send MEAA Co-Op Contracts to Cast and Crew Book Rehearsal Room Spaces Start/Submit Grant Applications PRODUCTION PAUSED DUE TO COVID Renegotiate Dates with Venue Online Rehearsals Begin (1 day a week) Full Time Rehearsals Begin Production Week/Bump In to Theatre Marketing Meeting - Brainstorm Ideas for Artwork Book Photographer Photoshoot for Main Artwork Proof Sheet back from Photographer Chose Final Hero Image Retouched Image Back from Photographer Send Artwork to Graphic Designer Collateral Created - DL Flyer and AO Poster Collateral back from Graphic Designer Review Collateral Advise Graphic Designer of Adjustmenst Final Collateral back from Graphic Designer Sign off from Graphic Designer Send Artwork to Venue Create and Review Copy/Send to Venue Meet with Publicist to Discuss Marketing Strategy Meeting to Discuss Fundraising and Promotional Ideas PRODUCTION PAUSED DUE TO COVID Interviews/Chat to Cameras Filmed with Cast and Crew Design Media Pack Send 'Save the Date' to Reviewers Rehearsal Photographed/ Photos Posted on Social Media Create Rehearsal Room Video Post Interview with Company Artistic Directors Cast and Crew chat to Cameras Rolled Out Send Out Media Pack Soft Launch Starts Send Opening Night RSVP Reminder Hard Launch Starts Poster and DL Flyer Distribution Finalise Opening Night List Facebook Ads and Event Commence Online Advertising Starts - Arts Hub, Time Out etc Editorials and Interviews with Cast, Crew & Writer Radio Ad Spots Start Radio Interview - RRR and ABC The Stage Show Print Media Editorials/Interviews Start - The Age etc Promote Promo Codes Dress Run Photographed Dress Run Filmed Proof Sheet Back from Photographer Choose Images Publish Dress Rehersal Photos Online Send Production Images to Reviewers Bump In and Tech Documented on Social Media Share Opening Night Photos Reviews Rolled Out on Social Media Weekly Production Meetings with Design Team Design Presentation to Whole Team Mood Boards & Sketches Presented to the Team 1:25 Scale Model of Set Presented to the Team Sourcing and Making of Set/Props/Costume Sound Design to Watch Rehearsals/Gather Ideas Lighting Design to Watch Rehearsals/Gather Ideas Lighting Cue List and Lighting Plan Lighting Rig/Focus Bump In Lighting Plot Tech Preview/Opening Night/Season Starts Bump Out Return Hired/Borrowed Set,Props and Costumes Receive Ticket Sale Info from Venue Reconcile Budget Inform Cast/Crew of Budget and Payment Post Production Meeting - Review Production Create a Post Production Report P R O D U C T I O N M A R K E T I N G & P R O M O T I O N T E C H N I C A L