Consortia Rate Loading Steps (Synxis CRS) Hotel responsibilities Required rates names for each Consortia rate Rate plan set up guide October 2023 Please note that this document contains general recommendations for hotels using the SynXis CRS. It does not include any customized set - ups or procedures a specific hotel/group might have in place. Building rate plans for each confirmed Consortia is the sole responsibility of each hotel We offer automatic rate mapping to the GDS for the main Consortia rates, which are selected through Consortia Services. This is only possible when the hotel has built a rate plan correctly as described in this document and with correct rate name as per slide 3. Net rates, promotional rates, 2 nd tier rates completed within an RFP, such AMEX GBT Value Rate, etc. still requires to be mapped via the GDS/ IDS Viewership tool (find instructions here ). Please build the rate plans for all your Consortia directly when you get the acceptance notification via Lanyon to ensure the automatic mapping can take place. From beginning of Q4 each year you may also pre - load rates for any Consortia that you have submitted a bid to, even if you are not accepted yet. This has been agreed upon with the partners. Furthermore, please note that it is the hotel’s responsibility to ensure your consortia rates are available and loaded correctly with all inclusions, discounts, policies, etc. as submitted in each RFP. For additional trainings about rate set up in the SynXis CRS, please refer to the Sabre Hospitality University (SHU). If you do not have access to the SHU please contact your Business Development/ Account Manager. If any issues with your rates, please contact: shscustomercare@sabre.com confidential | ©2023 Sabre GLBL Inc. All rights reserved. 3 Consortia Required Rate Name CRS Rate Code (not GDS codes) Channel Assignment Comments ABC Global Services ABC PHP ABC GDS Rate name change from 2023 “ABC PGHP” to “ABC PHP” The previously required separate rate for CCRA will no longer be used. All their agents are now using ABC only! Above & Beyond GlobalStar Above and Beyond G5L GDS Above & Beyond One Global Travel OGQ GDS New: Hotels are required to load this 2. rate with the same inclusions, discounts as the G5L rate but with the separate rate name for the new partner – One Global Travel. Advantage Travel Network ADV GLOBAL - FLEXIBLE RATE WYN GDS & IDS AMEX GBT Amex GBT GHP Rate ZGK GDS Min 10% off BAR required. BCD Travel BCD Travel Hotel Program BCD GDS & IDS Min 10% off BAR required. CTM/ Radius Travel 1 2 Book Radius GHP WTT GDS Important : CTM/Radius require two rate plans, one for WTT and one for CTM CTM/ Radius Travel CTM Global Hotel Program CTM GDS Important : CTM / Radius require two rate plans, one for WTT and one for CTM CWT Business Rates - CWV CWT Business Rate CWV GDS Min 10% off BAR, load with 0% commission, 15% PFP invoiced quarterly through Sabre. Direct Travel Direct Global DTI GDS & IDS Flight Centre Corporate Global Program FCM GDS Important : If you do not match this rate name, your hotel will be placed lower on their booking platform! Internova Worldwide Internova Worldwide Program TL7 GDS & IDS THOR THOR Consortia Rate THR GDS & IDS Consortia Rate Names – Mandatory requirement by all partners Each partner has strict rate name requirements to ensure your rates are visible in their booking platforms. Without the correct rate name, automated GDS mapping will not be possible. Note : Several consortia have additional rate codes for special promotions or additional hotel programs (i.e., AMEX GBT GHP Value rate, BCD SME rate, Direct Global Value or Internova Select) etc. If those are applicable to your hotel, please map these rates with the GDS/ IDS Viewership tool (find instructions here ). confidential | ©2023 Sabre GLBL Inc. All rights reserved. 4 Step 1 – Open Synxis → Setup → Rates → Rate Configuration Rates are to be built per the contracted rate/ amenities/value adds that you submitted via Lanyon (i.e.: 10% off BAR, 10% commission, breakfast, Wi - Fi). Active: Select the checkbox. Category: Build a “Consortia” Rate Category under Setup > Rates > Rate Categories and assign this Consortia Rate to the Consortia Rate Category. Type: Negotiated must be selected. Any other selection will prevent the distribution of rates to GDS/IDS. Code: Refer to the recommendations under the column of CRS Rate Code in the summary table. Name: Refer to the Required Rate Name column in the summary table and follow exactly what is stipulated. Class: Negotiated must be selected. Any other selection will prevent the distribution of rates to GDS/IDS. How to Build a Consortia Rate in SynXis confidential | ©2023 Sabre GLBL Inc. All rights reserved. 5 Step 2 Breakfast Included: - If Breakfast is included in the rate, please select the checkbox and pick up your meal plans. If there is no drop - down selection, please build your meal plans under Setup > Property > Meal Plans. - If you have offered Room Only rate, you can omit this. Commissionable: - Please select this checkbox. All Consortia rates need to be commissionable. The only exception is the CWT Business Rates. - Please pick up the corresponding commission policy. If you do not see a drop - down selection, please build your commission policy under setup > Property > Commission Policies. Please select any other rate attributes that may be applicable to your property. How to Build a Consortia Rate in SynXis confidential | ©2023 Sabre GLBL Inc. All rights reserved. 6 Step 3 You are usually asked to offer a dynamic Consortia Rate. In that case, please follow below guidance: Derive Type: Select Base Rate Derive From: Select the Base Rate Plan. In this example, it is the hotel’s “Best Available Rate (BAR)” Derived Offset Calculation Method: Select “Derive Off of Base Rate” Click Save at the top of the page. Your rate plan has now been created. Next, click on the Descriptions tab. Make sure Translation Language is English - US. How to Build a Consortia Rate in SynXis confidential | ©2023 Sabre GLBL Inc. All rights reserved. 7 Step 4 – Go to tab “Description” Follow the below guidelines for both the GDS and IDS sections. Make sure Translation Language is English - US. Name: Refer to the Required Rate Name column in the summary table ( page 3 ) and follow exactly what is stipulated. Short Description: You have to write the inclusions of this rate plan. You have up to 2 lines, 47 alphanumeric characters per line. Long Description: This is not mandatory. Please do not repeat the same information you have under Short Description. Use this field only if you have additional inclusions and/or terms and conditions of this rate that you have not been able to fit within the Short Description. How to Build a Consortia Rate in SynXis confidential | ©2023 Sabre GLBL Inc. All rights reserved. 8 Step 5 – Go to tab “Assignments” Room Assignment: Move all your room types from Unselected to Selected using the double arrow button. Channel Assignment: Select both GDS and IDS channels. We will map the Consortia rate accordingly based on the Rate Loading Instructions given to us. Please do not select Confidential. Click Save at the top of the page. Tip: Although you are only able to submit up to 3 room types in a Consortia RFP, we recommend to assign all room types based on the feedback by our partners. How to Build a Consortia Rate in SynXis confidential | ©2023 Sabre GLBL Inc. All rights reserved. 9 Step 6 – Go to “Related Tasks” → Rate Pricing Click on Add Season Start Date: 1 January <year> Select No End Date Derived Formula and Factor: State the derived formula applicable, e.g. - 10% from Best Available Rate. Please load this as per your submission in Lanyon. Click Save at the top of the page. NOTE: If you are already part of the previous year program, please do not create a new rate. Please extend the current rate season and availability, ensure to update any changes to your offering and review that the rate name is still accurate (see list on slide 3). How to Build a Consortia Rate in SynXis confidential | ©2023 Sabre GLBL Inc. All rights reserved. 10 Step 7 – And you are set to go! Consortia Services Team does monthly checks and will periodically check if rate plans are existent in SynXis based on your program selection and arrange for automated GDS mapping. This can only be done if you have used the correct rate names, as on page 3. If you wish to accelerate your GDS mapping, or in case you have built an additional consortia rate, please make sure to map them via the GDS/ IDS Viewership tool (find instructions here ). How to Build a Consortia Rate in SynXis