Level 18, 627 Chapel Street South Yarra VIC 3141 ABN 85 091 336 168 Phone: 03 9975 8800 Health Safety and Environment Site Management Plan Insert Job Name Insert Job Number Insert Job Address Ensure that you include attachments: Appendix A – Site Induction Appendix B – Emergency Procedures Appendix C – HSE Roles and Responsibilities Appendix D – Dust Management Plan WHERE YOU FIND RED TEXT AS ABOVE YOU NEED TO READ IT AND ALTER IT AS INSTRUCTED TO AND CHANGE IT TO FIT THE DOCUMENT AND BE SPECIFIC TO YOUR PROJECT, IF YOU ARE UNSURE PLEASE SEE THE HEAD OF HSEQ FOR ADVICE. ONCE ALTERED MAKE IT BLACK TO MATCH THE REST OF THE DOCUMENT. DELETE INFORMATION IF IT DOES NOT APPLY. Approved by: Project Manager Date NAME SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 2 of 148 Record of revisions of HSE Site Management Plan Edition Revision Date Section Page Revision Details Rev no. Date of rev Sections revised Pages revised Details of revision ADD MORE BOXES AS REQUIRED Controlled Copies / Distribution List No. User Position Issue Date 01 Name of user Position of user Date issued to user ADD MORE BOXES AS REQUIRED SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 3 of 148 Register of Authorised Signatures I confirm I have had input in creating and been consulted, in the preparation the HSE Site Management Plan for this project: Role and Name Name Signature Initial Project Manager Insert name Site Manager Insert name Project Supervisor Insert name Project Supervisor Insert name Contracts Manager Insert name Contracts Administration Insert name State Manager Jason Folino HSE Manger Steve Ball Head of HSEQ David O’Toole ADD MORE BOXES AS REQUIRED Register of Internal Auditors Signatures I confirm I have reviewed the accuracy and the implementation of this HSE Site Management Plan for this project. For audit comments, see the project’s internal HSE audit report. HSEQ Advisor: Signature following review: Date of audit: Peter Munro Peter Munro Peter Munro Peter Munro Peter Munro Peter Munro SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 4 of 148 Contents Key Elements ................................................................................................................................................. 11 Introduction to Health Safety and Environment (HSE) ..................................................................... 16 1.1 Commitment and Policy ................................................................................................................ 16 1.2 Management commitment ............................................................................................................. 16 1.3 HSE Site Management Plan.......................................................................................................... 18 1.4 Auditing and updating the HSE Site Management Plan ............................................................... 18 1.5 Inspection, review and compliance monitoring ............................................................................. 19 1.6 HSE Policies .................................................................................................................................. 19 1.7 Promotion of Group Health, Safety and Environmental policies ................................................... 19 1.8 Group Workplace Health & Safety Policy ...................................................................................... 20 1.9 Group Environment Policy............................................................................................................. 21 1.10 Discrimination, Bullying & Harassment Policy............................................................................... 22 1.11 Objectives and Targets ................................................................................................................. 22 1.12 Measuring HSE performance against group objectives ................................................................ 23 1.13 Update and implement change in our HSE processes, polices and procedures .......................... 24 1.14 Senior management commitment / involvement on site ............................................................... 24 1.15 Buildcorp Group HSE Operational System ................................................................................... 25 Document Control ................................................................................................................................. 26 2.1 Control of the HSE Site Management Plan on site ....................................................................... 26 2.2 Control of the online HSE documentation ..................................................................................... 26 Roles and Responsibilities .................................................................................................................. 27 3.1 Introduction .................................................................................................................................... 27 3.2 Organisational commitment to the HSEMS................................................................................... 27 3.3 Resources ..................................................................................................................................... 27 3.4 Organisational chart ...................................................................................................................... 27 Legislation, Codes of Practice and Guidelines .................................................................................. 29 4.1 OHS Act (2004) and OHS Regulation (2017) ............................................................................... 29 4.2 Objectives of the OHS Act 2004 and OHS Regulation 2017 ........................................................ 29 The Act .................................................................................................................................................................... 29 The Regulations....................................................................................................................................................... 30 4.3 Environmental legislation .............................................................................................................. 30 4.4 The building blocks of HSE legislation .......................................................................................... 30 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 5 of 148 4.5 WorkSafe Victoria .......................................................................................................................... 30 4.6 Management of the HSE legal obligation within Buildcorp ........................................................... 30 4.7 Scope of the HSEMS .................................................................................................................... 31 4.8 Monitoring of the process .............................................................................................................. 31 4.9 Health, Safety and Environmental legal and other requirements ................................................. 31 4.10 Legal Guidance ............................................................................................................................. 42 4.11 Access to legislation ...................................................................................................................... 42 4.12 Legal update policy ....................................................................................................................... 43 4.13 Maintaining legal compliance and updating the HSEMS .............................................................. 43 Measuring HSE effectiveness and improvement............................................................................... 44 5.1 Measurement of HSE effectiveness and improvement ................................................................. 44 5.2 HS&E Opportunities ...................................................................................................................... 45 5.3 Change Management .................................................................................................................... 45 5.4 Inspection testing and monitoring ................................................................................................. 46 5.5 Methodology .................................................................................................................................. 46 5.6 Review of project HSE performance ............................................................................................. 47 5.7 Continuous improvement .............................................................................................................. 47 5.8 Review of the HSE Management System ..................................................................................... 48 5.9 Functional area review .................................................................................................................. 48 5.10 Reporting project HSE performance ............................................................................................. 48 Risk Management ................................................................................................................................. 51 6.1 Introduction .................................................................................................................................... 51 6.2 Definitions ...................................................................................................................................... 51 6.3 Methods of risk assessment .......................................................................................................... 51 6.4 The risk management process ...................................................................................................... 51 6.4.1 Identifying hazards / impacts ..................................................................................................................... 52 6.4.2 Measuring risk ........................................................................................................................................... 52 6.4.3 Controlling risk........................................................................................................................................... 52 6.4.4 Residual Risk ............................................................................................................................................ 53 6.5 Hierarchy of Controls ..................................................................................................................... 54 6.6 Reasonably Practicable................................................................................................................. 55 6.7 Whole Project Risk Assessment (WPRA) ..................................................................................... 57 6.8 Safe Work Method Statements (SWMS) ....................................................................................... 58 6.9 Non-high risk work method statements. ........................................................................................ 58 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 6 of 148 6.10 Task Hazard Analysis .................................................................................................................... 59 6.11 Consultation .................................................................................................................................. 60 6.12 Risk Management Flowchart ......................................................................................................... 61 Design management ............................................................................................................................. 62 7.1 Safe design ................................................................................................................................... 62 7.2 Request for design risk information ............................................................................................... 62 7.3 Design risk management process ................................................................................................. 62 7.4 Design Review .............................................................................................................................. 63 7.5 Design risk management in SWMS .............................................................................................. 64 7.6 Communicating design changes ................................................................................................... 64 7.7 Construction Management safe design flowchart ......................................................................... 65 7.8 Design and Construct safe design flowchart ................................................................................. 66 Purchasing goods or services............................................................................................................. 67 8.1 Assessment Process for Materials and Substances ..................................................................... 67 8.2 Assessment Process for Equipment ............................................................................................. 67 8.3 Possible safety hazards and environmental impacts .................................................................... 67 8.4 Purchasing procedure ................................................................................................................... 68 8.5 Chain of Responsibility .................................................................................................................. 68 Corrective and preventive action ........................................................................................................ 68 9.1 Corrective and preventative action process .................................................................................. 69 9.2 Corrective and preventative action tools ....................................................................................... 70 Training .................................................................................................................................................. 72 10.1 Introduction .................................................................................................................................... 72 10.2 Minimum training requirements for Buildcorp Employees ............................................................. 73 10.3 Minimum training requirements for construction site workers ....................................................... 74 10.4 Site Specific Induction ................................................................................................................... 74 10.5 Licences and Permits to work ....................................................................................................... 75 10.6 Training into Safety Plans, SWMS and JSA’s ............................................................................... 75 10.7 HS&E training videos .................................................................................................................... 75 10.8 Young Workers Policy ................................................................................................................... 76 10.9 Unforseen workforce requirements ............................................................................................... 77 10.10 Site Access .................................................................................................................................... 77 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 7 of 148 10.11 Information displayed onsite.......................................................................................................... 78 10.12 Labour Hire Policy ......................................................................................................................... 79 10.13 Training records, competency and evaluation .............................................................................. 79 10.14 Buildcorp internal training processes ............................................................................................ 80 Workplace Consultation & Participation ............................................................................................ 82 11.1 Introduction .................................................................................................................................... 82 11.2 HSE consultation methods ............................................................................................................ 82 11.3 Communication and Consultation regarding OHS information with workers onsite ..................... 82 11.4 Site HSE committee ...................................................................................................................... 83 11.5 Health and Safety Representative (HSR) ..................................................................................... 83 11.6 Alternative arrangements .............................................................................................................. 84 11.7 Toolbox talks ................................................................................................................................. 85 11.8 Daily Pre-Start Talks ..................................................................................................................... 85 11.9 Buildcorp’s Communication both internal and onsite .................................................................... 85 Subcontractor Control .......................................................................................................................... 87 12.1 Introduction .................................................................................................................................... 87 12.2 Subcontractor HSE Management System .................................................................................... 87 12.3 Subcontractor education and training ........................................................................................... 87 12.4 Site-specific training requirements ................................................................................................ 88 12.5 Site-specific induction documents ................................................................................................. 88 12.6 Subcontractor HSE Tender Package process and documentation .............................................. 88 12.7 Subcontractor letting with HSE assessed ..................................................................................... 89 On-site HSE controls ............................................................................................................................ 90 13.1 Buildcorp’s11 Life Saving Rules .................................................................................................... 90 13.2 HSE checklists and audits ............................................................................................................. 91 13.3 Site HSE inspections ..................................................................................................................... 91 13.4 Health and safety hazards / environmental impacts ..................................................................... 91 13.5 Mandatory Personal Protective Equipment ................................................................................... 92 13.6 General housekeeping .................................................................................................................. 93 13.7 Access and logistics ...................................................................................................................... 93 13.8 Working in/around live environment .............................................................................................. 94 13.9 Working at heights ......................................................................................................................... 96 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 8 of 148 13.10 Confined Space ............................................................................................................................. 97 13.11 Temporary Support Structures ...................................................................................................... 97 13.12 Ladder Use .................................................................................................................................... 98 13.13 Electrical works ............................................................................................................................. 98 13.14 Make Safe Permit ........................................................................................................................ 100 13.15 Identification of existing services ................................................................................................. 100 13.15.1 Permit to Isolate.................................................................................................................................. 101 13.15.2 Building Operation Risk Assessment (BORA) .................................................................................... 102 13.16 Machinery - hand and power tools .............................................................................................. 104 13.17 Machinery – Plant and Equipment .............................................................................................. 104 13.18 Hot Works .................................................................................................................................... 106 13.19 Chemicals (use and storage) ...................................................................................................... 106 13.20 Hazardous Materials ................................................................................................................... 107 13.21 Asbestos Management Plan ....................................................................................................... 107 13.22 Welfare and amenities ................................................................................................................. 107 13.23 Manual handling .......................................................................................................................... 108 13.24 Excavation ................................................................................................................................... 108 13.25 Permit to Excavate ...................................................................................................................... 108 13.25.1 Dial before you Dig (DBYD) ................................................................................................................ 109 13.25.2 Survey of Area .................................................................................................................................... 109 13.26 Traffic and pedestrians ................................................................................................................ 110 13.27 Sun and heat exposure ............................................................................................................... 110 13.28 Drugs and alcohol in the workplace ............................................................................................ 110 13.28.1 Responsibility for enforcement ........................................................................................................... 110 13.28.2 Application .......................................................................................................................................... 111 13.28.3 Appendix 1 – Pre-Employment/Engagement Testing ......................................................................... 112 13.28.4 Appendix 2 – Post-Incident Testing .................................................................................................... 113 13.28.5 Appendix 3 – Reasonable Cause Testing........................................................................................... 114 13.28.6 Appendix 4 – Random Testing ........................................................................................................... 115 13.28.7 Appendix 5 – Post-Incident, For Cause & Random Testing................................................................ 116 13.29 Psychosocial Health & Safety ..................................................................................................... 117 13.29.1 Psychological Injuries: ........................................................................................................................ 117 13.29.2 Psychosocial Hazards: ....................................................................................................................... 117 13.29.3 Proactive health & safety to mitigate psychosocial hazards: .............................................................. 117 13.29.4 Psychosocial Risk Assessment: ......................................................................................................... 118 13.29.5 Psychosocial Resources:.................................................................................................................... 119 13.30 Waste Management Plan ............................................................................................................ 119 13.31 Dust and air emissions ................................................................................................................ 121 13.32 Sediment and erosion ................................................................................................................. 121 13.33 Noise and vibration ...................................................................................................................... 122 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 9 of 148 13.34 Resource consumption................................................................................................................ 122 13.35 Flora and fauna ........................................................................................................................... 123 13.36 Community management ............................................................................................................ 123 13.37 Product Life Cycle ....................................................................................................................... 124 13.38 Heritage ....................................................................................................................................... 125 Emergency planning, preparedness and investigation .................................................................. 126 14.1 Introduction .................................................................................................................................. 126 14.2 Emergency planning.................................................................................................................... 126 14.3 Critical Incidents .......................................................................................................................... 130 First Aid, accidents and incidents..................................................................................................... 132 15.1 Introduction .................................................................................................................................. 132 15.2 First Aid ....................................................................................................................................... 132 15.3 First Aid kit contents .................................................................................................................... 132 15.4 Categories of emergency ............................................................................................................ 133 15.5 What to do if an accident happens .............................................................................................. 133 15.6 Reporting health and safety ........................................................................................................ 134 15.7 Reporting environment ................................................................................................................ 135 15.8 Investigations .............................................................................................................................. 135 15.9 Investigation procedure ............................................................................................................... 136 15.10 HSE Reporting Process .............................................................................................................. 137 Employee assistance .......................................................................................................................... 138 16.1 General ........................................................................................................................................ 138 16.2 Employee Assistance Program Policy ........................................................................................ 138 16.3 Health Surveillance Program....................................................................................................... 138 16.4 Fatigue Management Policy ........................................................................................................ 140 16.5 Buildcorp Alcohol Policy .............................................................................................................. 141 16.6 Drug and alcohol program policy ................................................................................................ 142 16.7 Onsite Dispute/Grievance Resolution Procedure ....................................................................... 143 16.8 Buildcorp Internal Dispute/Grievance Resolution Policy ............................................................. 144 16.9 General worker’s compensation .................................................................................................. 145 16.10 What are your other responsibilities to your employees? ........................................................... 145 16.11 Group Rehabilitation Policy ......................................................................................................... 146 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 10 of 148 Appendix A – HSE Site Induction ...................................................................................................... 148 Appendix B –HSE Site Emergency Procedures Plan ...................................................................... 148 Appendix C – HSE Roles and Responsibilities Plan ....................................................................... 148 Appendix D – Dust Management Plan .............................................................................................. 148 SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 11 of 148 Key Elements Responsibility Abbreviations Code Name DM Design Manager PM Project Manager SM Site Manager PS Project Supervisor HSEC HSE Coordinator HSES HSE Supervisor CA Contract Administrators SC Subcontractor Knowledge Resources Knowledge resource document Requirement Responsibilit y Relevant Section of Plan Notes Health and safety policy Displayed in all amenity areas on site SM / PS 1 Introduction to HSE Available to the public at www.buildcorp.com.au Environmental policy Displayed in all amenity areas on site SM / PS 1 Introduction to HSE Available to the public at www.buildcorp.com.au Sun protection policy Displayed in all amenity areas on site SM / PS 1 Introduction to HSE 13 On site HSE controls Drug and alcohol program policy Displayed in all amenity areas on site SM / PS 1 Introduction to HSE 13 On site HSE controls Rehabilitation policy Displayed in all amenity areas on site SM / PS 1. Introduction to HSE 13 On site HSE controls HSE Site Rules Displayed in all amenity areas on site SM / PS 10 Training 13 On site HSE controls Injury investigation report process Displayed in all amenity areas on site SM / PS 14 Emergency planning, preparedness and investigation Injury Reporting Flowchart Displayed in all amenity areas on site SM / PS 14 Emergency planning, preparedness and investigation Class of licences Use this to check the abbreviations on licences. SM / PS 10 Training Forms Form name / Issue Requirement Responsibility Relevant Section of Plan Notes HSE Site Management Plan Prior to a project starting, Prepared after the WPRA, reviewed as required PM 1 Introduction to HSE 10 Training Review as required to ensure the plan meets the changing requirement of the project HSE Site Management Plan subcontractor registration Record all subcontractors who have been issued a copy of the HSE Site Management Plan PM 1 Introduction to HSE 10 Training Roles and Responsibilities Appendix C to the HSE Site Plan, to be issued with the HSE Plan PM/ SM/ PS 3 Roles and responsibilities SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 12 of 148 Form name / Issue Requirement Responsibility Relevant Section of Plan Notes Reducing Risk and Increasing Opportunity (RRIO) RRIO form completed after tender documentation complete and updated minimum at each stage of documentation DM / PM 6 Risk Management 7 Design Management Discussed and reviewed at design meetings HSE Whole Project Risk Assessment (WPRA) Prior to project commencing then reviewed as required. Subcontractors to undertake to commencing on site. PM / SM / PS 6 Risk Management Safe Work Method Statements Submitted prior to start on site SM / PS 6 Risk Management 10 Training 12 Subcontractor Control Must be reviewed by SM / PS before work commences Subcontractor SWMS review A checklist to ensure all SWMS are compliant SM / PS / PM 10 Training 12 Subcontractor Control Review completed for each SWMS Registration of SWMS reviews A record all SWMS that have undergone a SWMS review SM / PS 10 Training 12 Subcontractor control Site Access Register Daily All workers / visitors to site 10 Training 12 Subcontractor control Community Issues Register As required All team / PM / SM 15 First aid, accidents and incidents Report lodged and PM / SM to co- ordinate action plan HSE Site Emergency Procedures Displayed in amenity areas PM / SM / PS 15 First Aid, accidents and incidents Covers Injury, Fire, Evacuation, Evacuation Plan, Person in water, arrested fall, material into harbour, electrocution Register of injury Record any injuries in this book 15 First Aid, accidents and incidents Accident Incident Investigation report Record all details of incident PM / SM / PS 15 First Aid, accidents and incidents First Aid treatment register Record any First Aid administered on site PM / SM / PS 15 First Aid, accidents and incidents Workplace injury management checklist Completed after an injury to a Buildcorp site employee PM / SM / PS 15 First Aid, accidents and incidents Community issues register Filled in when a complaint is raised Project Team 15 First Aid, accidents and incidents Closed out using the complaints procedure Site Induction (Appendix A) Carried out daily at 7:30am Each worker on site attends the site induction SM / PS / HSEC 10 Training 12 Subcontractor control Prepared prior to project commencement, includes all relevant hazards and impacts from WPRA Site Induction register Record of each worker who has completed a site induction SM / PS / HSEC 10 Training 12 Subcontractor control Individual worker registration Filled in at the site induction by subcontractor prior to starting on site SM / PS / HSEC 10 Training 12 Subcontractor control Hazardous Substances (MSDS) Register Prior to start on site SM/ PS 13 On site HSE controls Copy to be given to First Aid. SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 13 of 148 Form name / Issue Requirement Responsibility Relevant Section of Plan Notes All MSDS to be recorded in MSDS register Agenda for Site HSE consultation meeting Use this agenda at the meeting held for determining the method of consultation on site Site HS&E Committee 11 Workplace consultation Consultation statement – Alternative arrangement Filled in and displayed in amenity areas if an alternative arrangement is the method of consultation for the project SM/ PS 11 Workplace consultation At project commencement this is the automatic method of consultation until there are minimum 20 workers on site, then a vote on the method of consultation can be carried out. Consultation statement – HSE representative Filled in and displayed in amenity areas if an HSE representative is the method of consultation for the site SM/ PS 11 Workplace consultation Consultation statement – HSE Committee Filled in and displayed in amenity areas if an HSE Committee is the method of consultation voted for the project HSE Committee 11 Workplace consultation HSE Committee constitution Completed if an HSE committee is the voted method of consultation on site HSE Committee 11 Workplace consultation HSE Committee checklist A checklist for HSE committee walks HSE Committee 11 Workplace consultation HSE Committee inspection / meeting / minutes Record all activities carried out by the HSE Committee Display in amenity areas HSE Committee 11 Workplace consultation Tool box talks minutes Records of meetings submitted weekly SC 10 Training 11 Workplace consultation HSE Meeting Minutes A record of weekly HSE committee meetings SM / Chairman of HSE committee 11 Workplace consultation HSE Improvement notice Issued to companies as required, when defects are identified (R1, R2 or R3) All team / SM / PS 10 Training 12 Subcontractor control Actioned and closed out within the specified timeframe HSE Breach Notification Issued to individuals as required, when defects are identified (R1, R2 or R3) All team / SM / PS 10 Training 12 Subcontractor control Actioned and closed out within the specified timeframe HSE Breach Register Record each breach issued All team / SM / PS 10 Training 12 Subcontractor control Data collected by HSE Department weekly Site Diary HSE checklist Filled in daily SM / PS 13 On site controls Mandatory (HSE section to be completed with notable issues) SAMPLE HSE site management plan (Victoria) Last Saved 1 August 2023 Page 14 of 148 Form name / Issue Requirement Responsibility Relevant Section of Plan Notes External monthly HSE site audit Carried out monthly by external HSE consultant PS/ SM/ HSES 13 On site controls Internal monthly HSE site audit Carried out monthly by nominated Buildcorp person Internal – PM / SM / PS / HSES External - HSE consultant 13 On site controls Any action items to be rectified within a minimum one week of audit or sooner if required Weekly HSE reports Weekly report filled in on all HSE statistics for the site HSES 13 On site controls Submitted to Head of HSEQ for review Electrical equipment register Record all electrical equipment on site SM / PS 13 On site controls A / C filter cleaning register Record when AC filters are cleaned SM / PS 13 On site controls Hot works permit Filled in when a worke