Trade Nest – Data Retention Policy 1. Overview This Data Retention Policy describes how The Trade Nest LTD (“Trade Nest”) retains, stores, and deletes data collected through its services, platform, and client accounts. This policy ensures compliance with applicable UK laws, including tax and data protection requirements. 2. Retention Periods • Transaction data (including invoices, receipts, and payment records) is retained for up to 6 years to ensure compliance with HMRC billing and accounting obligations in the UK. • Account information is retained for up to 12 months after account termination to allow for reactivation, audits, or legal resolution. • User-uploaded content, including customer records, uploaded assets, communications, and project history, will be retained for up to 30 days after account termination before being permanently deleted. 3. Exceptions and Legal Requirements Trade Nest reserves the right to retain certain records beyond the standard retention periods if required to: - Comply with a legal obligation or governmental inquiry; - Respond to disputes or potential litigation; - Investigate fraud, misuse, or violations of our Terms of Service. 4. Security and Deletion All retained data is securely stored using appropriate encryption and access control methods. When the retention period ends, data is permanently deleted using secure erasure protocols unless subject to legal preservation requirements. 5. Third-Party Providers Our data retention obligations extend to third-party providers we use for platform hosting and functionality (e.g., Vendasta). Trade Nest ensures these vendors uphold similar data retention and deletion practices. 6. User Rights Users may request deletion of their personal data in accordance with our Privacy Policy. However, such requests may be delayed or restricted if required by law to preserve specific data. Effective Date This Data Retention Policy is effective as of 08/06/2025.