From: Preptit, Jeff (Council Member) To: Claire Gibson Cc: Anna Maddux; Jan Read; Tom Bauer; amy leonard; daviddeeb@icloud.com Subject: RE: Canvassing Materials Date: Saturday, June 13, 2026 12:35:00 PM Attachments: image001.png Hi Everyone, I just wanted to confirm with you all that we will be meeting Monday (6/15) at the Green Hills YMCA at 6:00. You will need to walk in through the from and just tell the front desk you are there for the steering committee meeting with me. Additionally, I know we have a lot to discuss with regard to the canvassing materials and getting everything finalized. Once we have all the material finalized I will place everything in a google drive, which is also where we will track the canvassing. I appreciate all the feedback I have received and am taking all input into consideration in finalizing the material. Again I want to thank each of you for the work you have put in and look forward to meeting. Thanks Y’all! If you would like to receive my newseletter, you can sign-up at this link. Jeff Preptit District 25 Council Member 1 Public Square, Suite 204 Nashville, TN 37201 615-942-0857 This email was sent for official government purposes and is intended only for the addressee’s use, and may contain confidential and privileged information. If you are not the intended recipient, you are hereby notified that any retention, dissemination, reproduction or use of the information contained in this email is strictly prohibited. If you have received this email in error, please delete it and immediately notify the sender by reply email. From: Claire Gibson Sent: Friday, June 5, 2026 1:11 PM To: Preptit, Jeff (Council Member) Cc: Anna Maddux ; Jan Read ; Tom Bauer ; amy leonard ; daviddeeb@icloud.com Subject: Re: Canvassing Materials Attention : This email originated from a source external to Metro Government. Please exercise caution when opening any attachments or links from external sources. Thank you for this thorough response, Jeff. We will need to discuss the ballot, as those of us in favor of the conservation overlay have some serious concerns about including both points on a single ballot. Our block captains are as follows: Green Hills Drive — Steve Newton (Selena Carpenter as understudy) South Observatory — Niola Cusati (Debbie Bannister as understudy) Bonner/Eden — Stephen Zralek (Julia Crownover as understudy) North Observatory — Tom Bauer (Claire Gibson as understudy) On Fri, Jun 5, 2026 at 1:06 PM Preptit, Jeff (Council Member) wrote: Good Day Everyone, Starting out, with regard to our next meeting, would 6/15 at 6:00 at the YMCA work with everyone? (as a side note, in my initial email I did mean 6/11 not 7/11, apologies for that). Understanding that Amy is traveling that week, I ask again, if you are not able to be present for the in-person meeting that you review all the material and provide me any feedback you may have prior to the meeting. With that said thank you for the feedback y’all have provided thus far. With regard to the poll language, I want to share my thought process so that it is clear the intent behind the language and why I believe that the instructions are clear. I want to make sure folks understand not only the materials but what the full implications of this poll will be. I believe that the current language will 1) provide a comprehensive understanding of where the neighborhood is on this topic. To move forward legislatively I need to ensure that everyone has a full understanding of the materials and their position on the zoning tools. Likewise I believe that the language 2) provides a clear articulation that all the materials should be taken into consideration as well as clear directions on how to register their views. Additionally, 3) I believe that having this comprehensive poll will enable us to move forward unincumbered. With regard to the make up of the steering committee, I am accepting Dylan’s withdrawal from the process and am happy to welcome in David. However, I will add that it is incumbent on every person to ensure they have reviewed the materials and are prepared to discuss within the time frames that we have set. Amy, though you are not able to be present for the next meeting, I am still asking that you continue to serve. We will make sure that you are up dated on everything discussed in our next meeting. Again, if you have any feedback on the materials please provide your input in advance of our next meeting. With regard to the canvassing, there has not been any canvassing that has taken place. The folks in favor of the overlay ordered yard signs to demonstrate their support for the overlay. Each person has a First Amendment right to articulate their support. I have been assured that the process for distributing the signs was in keeping with our expectation that any canvassing efforts would only be done by our approved block captains. The process of distributing the yard signs was as follows: Folks in favor ordered the yard signs and placed them in their yard and other neighbors personally reached out asking or a yard sign and placed them in their yards themselves. These activities are protected by the first amendment. I also instructed that there is the expectation that we will all adhere to what we have laid out as our expectations and that any I be advised of any efforts made outside of this group so that we are all operating under a mutual understanding. In that vein, at our next meeting we will be focusing on the material. We will be finalizing the material at our next meeting so that they can be printed and prepared for distribution in the neighborhood. In that vein I have edited the comparator document to include the information for the planning helpdesk if folks have further questions. Additionally, before our next meeting I will email out a GoogleDoc for us to be able to track the canvassing. With regard to canvassers, based on my notes from our last meeting, I have the following canvasser assignments: Please correct me if I am wrong – Also please excuse any misspelled names Green Hills Drive: Anna Maddox & Evan Perkins – Selena Carpenter & Steve Newton S. Observatory: Neila Cusati & Debbie Banister – Currey Bently & Ty (I don’t have Ty’s last name) Bonner/Eden: To be assigned N. Observatory/ Burton: To be assigned If there are any other outstanding things that I have not remembered please share those in advance of our next meeting. If you would like to receive my newseletter, you can sign-up at this link. Jeff Preptit District 25 Council Member 1 Public Square, Suite 204 Nashville, TN 37201 615-942-0857 This email was sent for official government purposes and is intended only for the addressee’s use, and may contain confidential and privileged information. If you are not the intended recipient, you are hereby notified that any retention, dissemination, reproduction or use of the information contained in this email is strictly prohibited. If you have received this email in error, please delete it and immediately notify the sender by reply email. From: Anna Maddux Sent: Wednesday, June 3, 2026 10:17 PM To: Claire Gibson Cc: Jan Read ; Preptit, Jeff (Council Member) ; Tom Bauer ; amy leonard ; daviddeeb@icloud.com Subject: Re: Canvassing Materials Attention : This email originated from a source external to Metro Government. Please exercise caution when opening any attachments or links from external sources. Claire and all, I want to address a few things directly. On the ballot language: The inclusion of a contextual overlay option is entirely appropriate. The purpose of this canvassing effort is to understand what our neighbors actually want — not to engineer a twofold outcome that shuts out other options. Our neighbors deserve to FULLY understand what is available to them, including options that are less restrictive than a conservation overlay. If we remove those options from the ballot, we are not conducting a fair process — we are conducting a guided one. Removing the contextual overlay doesn’t clarify the ballot; it narrows it in a way that favors one result. Before we discuss moving forward, I think we need to address what happened after our last meeting. The committee agreed there would be no early campaigning, and within days the pro-overlay side had signs posted throughout the neighborhood. That was a direct violation of what we agreed to as a group, and it undermines the credibility of this entire process. I’d like an accounting for that and an action plan to correct. On block captains and delays: The transition of block captains has not slowed this process in any meaningful way. The outstanding issues — ballot language, map integrity, committee membership, and canvassing protocol — are substantive matters that require resolution before we begin, not after. Characterizing good-faith procedural concerns as obstruction does not make them disappear. It just makes the process less credible. David Deeb, owner of a contributing home on Green Hills Drive, will be taking Dylan’s spot. On the framing of a “majority in favor”: That is an assertion, not a finding. It is precisely what the canvassing process is meant to determine. Prejudging the result is not a reason to shortcut the process — it is a reason to make sure the process is done right. I am fully committed to moving this forward efficiently and fairly. I am not willing to move it forward in a way that compromises the integrity of the vote. This can be discussed at our upcoming meeting. At that time we will have our block captains finalized-thank you. Anna Cell: 615-708-9353 On Jun 3, 2026, at 9:12 AM, Claire Gibson wrote: Hi all, Jeff, thank you for assembling all of these materials. Our biggest concern with the materials is the ballot. The addition of the contextual overlay vote is not appropriate to our stated effort to get a clear, accurate representation of our community's decision on the issue of the conservation overlay. The language as it stands is confusing and unclear. If the vote for a conservation overlay fails, the neighborhood is free to pursue other zoning protections, including a contextual overlay. But to include a separate line item will only muddy the waters. That being said, you can find our comments below on the ballot in "track changes." We would love to move forward with canvassing and tabulating votes as soon as possible. The opposition has yet to propose block captains. One member of the opposition has left the committee, now we're talking about nominating two new steering committee members? These continual delays are not fair to the majority of neighbors who are in favor of this legislation. We have waited long enough. Jeff, we ask that you allow logic to prevail here so we can move forward and not prolong this unnecessarily painful experience any longer. Let us take the vote. Claire On Tue, Jun 2, 2026 at 9:07 AM Anna Maddux wrote: All~ We are on our only family vacation all summer next week-I will not be able/willing to cut it short. I’m free in the weeks after, starting 6/15. I do want to be present in person so ask that the meeting be moved to week of 6/15-I’m available any night that week. Also, being that Dylan is removed from the committee and Amy is traveling out of country 6/25 I will be looking at adding 2 new steering committee members in the near future. Lastly, at the next meeting I’d like to discuss the blatant disregard for the expectations set forward at our first meeting. If the campaigning that has happened since that 5/4 meeting indicate how the following days will go I won’t agree to moving forward. Anna Maddux Cell: 615-708-9353 On Jun 2, 2026, at 6:07 AM, Jan Read wrote: Jeff, Confirming that you mean Thursday, JUNE 11? Jan On Jun 1, 2026, at 11:17 AM, Preptit, Jeff (Council Member) wrote: All, Please find attached the canvassing documents for you to review. Please take the week to review and provide feedback on the materials. Lets plan on meeting Thursday 7/11 to go over everything. If everyone could please take a look at your schedules and see if Thursday 7/11 at 6:00 works for everyone, I will book us a room at the YMCA. If you would like to receive my newseletter, you can sign- up at this link. Jeff Preptit District 25 Council Member 1 Public Square, Suite 204 Nashville, TN 37201 615-942-0857 This email was sent for official government purposes and is intended only for the addressee’s use, and may contain confidential and privileged information. If you are not the intended recipient, you are hereby notified that any retention, dissemination, reproduction or use of the information contained in this email is strictly prohibited. If you have received this email in error, please delete it and immediately notify the sender by reply email. <2026NHC-001-001_Exhibit.pdf>

-- Claire Gibson cell: 864-923-5038 website / instagram -- Claire Gibson cell: 864-923-5038 website / instagram

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