Developing a Multi-Step Process Framework For The Development Of Federal Delivery's Purchasing/Sourcing Strategies April 24, 2023 DM - Coursera • Introduction T h is p resen ta tion p rop oses a M u lti-S tep Process F ra m ew ork f or th e d evelop m en t of F ed era l Delivery's Pu rch a sin g/ S . It d iscu sses th e step s req u ired to crea te a n d itera tively re n e th e p rocess f or strea m lin ed p u rch a sin g op era tion s. S tep 1: De n e th e S tra tegy O b jectives T h e rst step is to d e n e th e ob jectives of th e sou rcin g stra tegy. T h is in volves id en tif yin g th e k ey d rivers a n d goa ls of th e stra tegy, su ch a s cost red u ction , su p p lier d iversity, a n d su sta in a b ility. It is essen tia l to a lign th ese ob jectives w ith th e overa ll b u sin ess stra tegy a n d m ission of F ed era l Delivery. • De ning the scope of the project In ord er to d e n e th e scop e of th e p roject a n d cla rif y th e p u rch a sin g/ s p rocess, F ed era l Delivery w ill en ga ge in sta k eh old er in terview s, review th e cu rren t regu la tory en viron m en t, d ocu m en t req u irem en ts, a n d sp ecif y th e m ission a n d vision . F u rth erm ore, th e orga n iza tion w ill review th e ex istin g p u rch a sin g/ s p rocess to en su re th e n ew f ra m ew ork f u lly in tegra tes w ith it. S tep 2: Assess th e M a rk et T h e n ex t step is to a ssess th e m a rk et a n d id en tif y p oten tia l su p p liers th a t ca n m eet th e req u irem en ts of th e sou rcin g stra tegy. T h is in volves con d u ctin g a th orou gh a n a lysis of th e su p p lier la n d sca p e, in clu d in g th eir ca p a b ilities, stren gth s, a n d w ea k n esses. T h is w ill h elp to id en tif y p oten tia l risk s a n d op p ortu n ities in th e m a rk et. • Conducting a needs assessment I n o r der to develo p a s uc c es s ful m ulti-s tep pr o c es s fr am ewo r k fo r the develo pm ent o f Feder al D eliver y ’s pur c has ing /s pr o c es s , Feder al D eliver y will eng ag e in a c o m pr ehens ive needs as s es s m ent. The needs as s es s m ent pr o c es s will be des ig ned to identify and do c um ent the r equir em ents o f the pur c has ing /s pr o c es s . The needs as s es s m ent pr o c es s will fo c us o n s takeho lder needs , the c ur r ent r eg ulato r y envir o nm ent, and the o r g aniz atio n's m is s io n and vis io n in o r der to ens ur e a c o m pr ehens ive and s uc c es s ful pr o c es s . Step 3 : D evelo p the So ur c ing Str ateg y Bas ed o n the o bjec tives and m ar ket as s es s m ent, the next s tep is to develo p the s o ur c ing s tr ateg y . This invo lves identify ing the m o s t appr o pr iate s o ur c ing m o del, s uc h as s ing le o r m ultiple s o ur c ing , and the ty pes o f c o ntr ac ts that will be us ed. I t is es s ential to alig n the s tr ateg y with the o ver all bus ines s o bjec tives o f Feder al D eliver y . • Identifying potential vendors A m ajo r par t o f the needs as s es s m ent pr o c es s is identify ing po tential vendo r s that have the c apabilities and r es o ur c es to e ec tively m eet the needs identi ed. Feder al D eliver y will c o llec t the nec es s ar y info r m atio n fr o m po tential vendo r s in o r der to evaluate the ability and t o f a vendo r ’s pr o duc ts and s er vic es to m eet thes e needs . Feder al D eliver y will c o m par e a vendo r ’s c apability to m eet needs to its c o s t pr o le, to deter m ine whic h po tential vendo r s ar e viable and pr es ent the bes t value. Step 4 : D evelo p the So ur c ing P lan The s o ur c ing plan o utlines the s pec i c s teps and ac tivities that will be taken to im plem ent the s o ur c ing s tr ateg y . This inc ludes identify ing the key m iles to nes and tim elines , as well as the r es o ur c es r equir ed to exec ute the plan. The plan s ho uld be r eviewed and appr o ved by all r elevant s takeho lder s . • Preparing a request for proposal O n ce p oten tia l ven d ors a re id en ti ed , F ed era l Delivery w ill n eed to p rep a re a f orm a l a n d com p reh en sive req u est f or p rop osa l. T h e n eed s w ill b e ou tlin ed in d eta il a n d ven d ors w ill n eed to p rovid e sp eci c in f orm a tion ou tlin in g th e ca p a b ilities in ord er to eva lu a te th em a ccord in gly. S tep 5: E x ecu te th e S ou rcin g Pla n T h e sou rcin g p la n is th en ex ecu ted , w h ich in volves m a n a gin g th e sou rcin g p rocess a n d selectin g th e a p p rop ria te su p p liers. T h is in clu d es m a n a gin g th e su p p lier selection p rocess, n egotia tin g con tra cts, a n d m a n a gin g th e on goin g rela tion sh ip w ith su p p liers. • Evaluating proposals E va lu a tin g Prop osa ls O n ce th e ven d ors resp on d to th e req u est f or p rop osa l, F ed era l Delivery w ill a ssess th e p rop osa ls a ga in st th e criteria ou tlin ed in th e req u est. T h is w ill in volve a n eva lu a tion of th e su b m itta ls a n d in terview s w ith th e ven d ors, to a ssess th e ca p a b ilities a n d th eir com p etitive ed ge. S tep 6: M on itor a n d E va lu a te Perf orm a n ce T h e n a l step is to m on itor a n d eva lu a te th e p erf orm a n ce of th e sou rcin g stra tegy. T h is in volves tra ck in g k ey p erf orm a n ce m etrics, su ch a s cost sa vin gs, su p p lier p erf orm a n ce, a n d con tra ct com p lia n ce. An y issu es or ch a llen ges th a t a rise d u rin g th e im p lem en ta tion of th e stra tegy sh ou ld b e a d d ressed a n d resolved . • Contract negotiations F ed era l Delivery w ill w ork closely w ith th e ch osen ven d ors to iron ou t a ll th e d eta ils f or th e b est resu lts. T h is in clu d es p ricin g, p rod u ct d elivery tim elin e, q u a lity a ssu ra n ces, a n d p a ym en t term s. All a greem en ts m u st m eet th e govern m en t regu la tion s f or a ll tra n sa ction s. R esou rces req u ired f or th is p rocess m a y in clu d e: * A cross-f u n ction a l tea m w ith rep resen ta tives f rom p rocu rem en t, n a n ce, op era tion s, a n d lega l d ep a rtm en ts. * Access to releva n t d a ta sou rces a n d tools to con d u ct m a rk et resea rch a n d a n a lysis. * T ra in in g a n d d evelop m en t p rogra m s to en h a n ce th e sk ills of p rocu rem en t p rof ession a ls. * T ech n ology a n d system s to su p p ort th e sou rcin g p rocess, su ch a s e-sou rcin g tools a n d con tra ct m a n a gem en t sof tw a re. * A b u d get to cover th e costs a ssocia ted w ith th e sou rcin g stra tegy, su ch a s su p p lier eva lu a tion a n d con tra ct n egotia tion s. • Project implementation Project Im p lem en ta tion Af ter th e con tra ct n egotia tion p h a se, F ed era l Delivery n eed s to oversee p rojects to en su re th a t p rogress m eets th e p re-set goa ls. Project tea m s w ill b e resp on sib le f or m on itorin g a n d m a in ta in in g th e sta n d a rd s d u rin g th e f u ll cou rse of th e p rocess. Deta iled rep orts on sta tu s, n a n cia ls a n d a n y roa d b lock s w ill b e d ecisive f a ctors of su ccess or f a ilu re.