EVENT 486_Fall2020.pdf - Beyer, Jamie J [AESHM]

Please enable JavaScript to view the full PDF

Greetings Event Management Students, The Event Management program is hosting The Conference once again this November through the EVENT 486x course as an opportunity for students to implement a one-day event for all Iowa State University students and community members to come together to be inspired, refreshed, and engaged with others. If you’ve completed EVENT 371, will have completed EVENT 485 by fall 2020, and wish to be a part of The Conference in 2020, you are encouraged to apply for EVENT 486x. Students selected for EVENT 486x will earn 3 credits in the fall 2020 semester by successfully serving on one of three committees that will determine the theme and will implement all aspects of The Conference. Please review the committee descriptions below. LOGISTICS & OPERATIONS  select and reserve all conference locations and spaces  acquire permits & confirm insurance  develop and implement a risk management plan  plan and create décor  set-up décor  order and oversee all aspects for merchandise in collaboration with the Education & Entertainment committee  obtain food and beverage vendor bids  determine the menu for snack breaks  responsible for all food and beverage set-up and distribution  create and set-up signage and wayfinding  acquire equipment  create and implement all room set-ups  develop an evaluation tool for assessing the participant experience  develop an evaluation tool for assessing vendor, talent, and speaker experience  manage purchasing, expenses, and oversee budget  plan and implement one fundraising initiative  secure event sponsorship  work with all committees to develop a Conference function sheet MARKETING, PUBLIC RELATIONS, & REGISTRATION  develop and maintain The Conference website  create and distribute invitations  create and distribute promotional materials  create and install a display for the MacKay showcase window  create and maintain The Conference social media accounts  partner with Logistics and Operations committee to plan and create décor  create and monitor branding  create The Conference program  create and order conference swag and merchandise  oversee live capture of all event activities, including photography, videography, live streaming, Instagram, Twitter, and Facebook  determine conference registration system structure  set-up early bird process  plan and manage online registration operations  plan and manage on-site registration operations  manage purchasing, expenses, and oversee budget  plan and implement one fundraising initiative  secure event sponsorship  work with all committees to develop a Conference function sheet EDUCATION AND ENTERTAINMENT  plan and implement pre-conference experiences and content  coordinate with Event Management academic advisers and the College of Human Sciences Recruitment Office to incorporate student recruitment activities  create and produce conference breaks  plan the conference sessions  responsible for vendors, speakers, and talent  select merchandise and order all merchandise in collaboration with the Logistics & Operations committee  distribute all on-site conference materials, swag and merchandise  recruit, secure, and host the conference speakers, talent, and all vendors  manage expenses, purchasing, and oversee budget  plan and implement one fundraising initiative  secure event sponsorship  work with all committees to develop a Conference function sheet To apply for EVENT 486x, you must:  Have completed EVENT 371  Have successfully completed EVENT 485 (before the fall 2020 semester)  Be on campus and attend The Conference in November (EVENT 485 and EVENT 486x are both considered part of the Event Management Electives category.) Applications are due on Wednesday, March 11 at 5 p.m. Students will be asked to complete a 15-minute interview in late March. Selections will be made in early April and those who are accepted will be enrolled in EVENT 486x for the fall term, which is scheduled to meet on Tuesdays between 9 a.m. – Noon. Click here to submit your application: EVENT 486 Conference Manager Application Fall 2020 Thank you for considering! Contact Jamie Beyer at [email protected] with any questions.