File No.23(7)/2016-CompCell(part2) 23(7) /2016-Comp. Cell(pt) (E:332055) Government of India Ministries of Consumer Affairs, Food & Public Distribution Department of Food & Public Distribution ******** Krishi Bhavan, New Delhi Dated 15th May, 2018 To Shri Gautam Ghosh, Dy. Director General, National Informatics Centre (NIC), CGOComplex. New Delhi. Subject-Implementation of the newly Central Sector Scheme on 'Integrated Management of Public Distribution System (IM-PDS)' in all States & UTs during the years 2018-2019 and 2019-20-reg. Sir, I am directed to refer to this Department's letter of even number dated 28.03.2018 furnishing therewith a copy of minutes of the Empowered Committee meeting held on 23.03.2018 under the Chairmanship of Secretary (FPD) to finalize strategy fo implementation of Integrated Management of Public Distribution System (IM-PDS) scherm In this meeting, four States had been identified for implementation of IM-PDS scheme fron 15th July 2018. It was also decided that NIC would share signed MoU with this Departmer for implementation of this scheme but despite 6 weeks lapsed since the meeting, MoU couldn't be signed with NIC. The draft MOU furnished by NIC differs from the MO prepared and shared by this Department with NIC. In addition to above, NIC has also nc shared activity wise action plan for timely implementation of the scheme in four States. As mentioned in the administrative approval of IM-PDS scheme, a Central Project eMissio Team (CPeMT) has been constituted under the chairmanship of Joint Secretary (BPPD) t review the progress of development and implementation of the scheme. The first meeting of this committee will be held on zs" May 2018 at 10 AM and thereafter, regular weekly meeting would be held on every Friday at 3 PM in Krishi Bhawan, New Delhi. 2. A brainstorming session was also held on 9th May 2018 with representatives of pilot states to discuss and understand requirements from customer point of view. A requirement document was also shared with NIC which elaborates major features and functionalities 01 Central Repository, National De-Duplication and Portability. This document is further revisec based on the discussion held in the meeting (copy enclosed). 3. It is, therefore, requested that NIC to prepare plan of action for implementation 0 above requirements with clear list of activities, milestones and timelines etc and Standard Operating Procedure (SoP) document highlighting pre-requisites and implementatior procedures of the IM-PDS scheme and to share the same to this Department latest by 1~ May 2018 positively. Yours faithfully, File No.23(7)/2016-CompCell(part2) Encl:-As above. (B.K. Hembrom) Under Secretary to the Government of India Tele: 011-233839242 Copy to:- Shri B V C Rao, Sr. Technical Director, NIC, CGOComplex, New Delhi. Requirements for Implementation of IM-PDS Scheme Preparatory Work at Central Level for Implementation of IM-PDS Scheme Step 1. Discuss and finalization of requirements and processes for implementation of National & State Portability and National De- Duplication Activity. Step 2. Preparation and finalization of administrative and technical decisions required to implement State & National Portability and De- Duplication. Step 3. Estimate hardware and software requirements for setting up IT infrastructure at NIC Data Centre Step 4. Finalization of Functional and Software Requirement Specifications for development of National Portability and De- Duplication services/modules Step 5. Hiring of Manpower, hardware and system software for development and deployment of IM-PDS modules Step 6. Development of services, software and utilities by NIC for National Portability and De-Duplication. Preparatory Work at State Level for Implementation of Il\1-:PDS Scheme File No.23(7)/2016-CompCell(part2) Step 1.Signing of MoU/agreement with DFPD for implementation of IM- PDS scheme. Step 2. Modification in application and re-aligning process of State Level Portability as per guidelines issued by DFPD Step 3.Ensuring usage of Online Ration Card Management System/ePDS system for addition/ deletion/ modification of ration cards. Step 4. Hiring of resources at SPMU/DPMU level Step 5. Complete Aadhaar Seeding and validation of ration cards (bulk authentication) Step 6. Field verification of all ration cards which failed in bulk authentication Step 7. Cleansing of ration card database Step 8. Identify eligible ration card holders for Portability as per guidelines issued by DFPD and mark these RC holders separately in the database. Step 9. Deployment of Web Services at State Servers for communication with Central System. Creation of Central Repository and regular synchronization with States/UTs Step 1. Finalization of attributes, data types, field size, mandatory/optional, etc. for following File No.23(7)/2016-CompCell(part2) Step 2. Communicate finalized Data Dictionary with States/UTs Step 3. States to create additional data fields or modify existing data fields to compliant to the data Standards ( Data Dictionary) finalized by N1CHQ. Step 4. Unique Ration Card number and other required data to be populated in State Database as per the Data Dictionary. Step 5. N1C HQ to develop Web Services to retrieve Ration Card, FPS license and Allocation/ Entitlement data from States/UTs Step 6. Web Services to be shared with one State for testing purpose. After successful testing, these Web Services would be deployed at all States. Step 7. N1C to coordinate with States/UTs and identify gaps/inconsistency in the data format. Step 8. N1C HQ to ensure availability of States' data in standard formats ( prescribed data dictionary) Step 9. One time transfer of entire ration card records of States to Central System. (Attributes/Fields of ration card data are placed at Annexure -I) Step 10. Cleansing of ration card data in central repository Step 11. De-Duplication would be carried out on all existing Aadhaar numbers covering pilot States. (De-Duplication process is explained in separate section) Fi Ie No.23(7)/2016-Com pCell(part2) Changes expected in existing Ration Card Management System ( RCMS/ ePDS) for issuing new ration card Step 1. States to modify process flow in ePDS/RCMSapplication for issuance of new ration card, addition of member or modification in Aadhaar number of HoF/Member. Step 2. Before issuing new Ration Card: a. De-duplication of Aadhaar number to be carried out at State Level b. Send Aadhaar number of HoF and members to Central Repository for National Level de-duplication c. State may issue new ration card if Aadhaar numbers don't exist in Central Repository d. After issuing new ration card, State to send RC details to Central Repository ( as per agreed synchronization schedule) Step 3. Before addition of new member or modification in Aadhaar number of existing HoF/ member a. De-duplication of Aadhaar number to be carried out at State Level b. Send Aadhaar number of member to Central Repository for National Level de-duplication c. State may add new member in ration card or allow modification if Aadhaar number doesn't exist in Central Repository d. State to send revised RC details to Central Repository (as per agreed synchronization schedule) One Time De-Duplication ofAadhaar Number in Central Repository Step 1. NIC to develop utility for De-Duplication of Aadhaar number. Step 2. NIC to also develop Dashboard/Management Information System (MIS) to display result of de-duplication. Features and functionalities of this MIS are given as below a. Display de-duplication results on Map/Tabular formats b. Display Aadhaar No., State Name, Date of RC Issue, Date of Last Transacted of duplicate ration cards c. Allow States to update verification details of duplicate ration cards ( Date of verification, Verification Result, Block /Retain) File No.23(7)/2016-CompCell(part2) d. SMSsto beneficiaries for duplicate result e. Exception handling Step 3. Prepare data of pilot States in the Central Repository Step 4. Carry out De-Duplication on all available Aadhaar number. Step 5. After preparing central repository of ration card database of States/UTs, de-duplication would be carried out at national level on all available Aadhaar numbers. Step 6. Prepare list of duplicate Aadhaar numbers and make it available on national dashboard/portal Step 7. Allow States/UTs to captures action taken by them on duplicate ration cards Step 8. Send action taken on duplicate ration cards to the all concerned States Implementation of National Level Portability Develop system keeping view of following steps involved in National Portability Transactions Step 1. NFSA Beneficiary approaches FPS of Destination State to avail foodgrain. Step 2. Beneficiary provides Unique Ration Card Number to FPSDealer Step 3. FPS Dealer enters Unique Ration Card Number in ePoS device and press button to fetch his/her entitlement Step 4. Destination State verifies Unique RC in State Level Database if not found then immediately send it to Central System Step 5. Central System checks Home State of RC in Central Database i. If not found in portable ration cards then system turned down request and sends 'Non-Portable' message to Destination State ii. If found in portable ration cards then fetches Home State Name, Ration Card Number, Card Type, etc. File No.23(7)/2016-CompCell(part2) Step 6. Central System further sends Portable Ration Card Number to Home State to fetch his/her entitlement Step 7. Home State sends following information to Central System against Portability Request i. Ration Card ii. Aadhaar Number iii. Eligible entitlement of Wheat, Rice and Coarse grain ( in Kg) Step 8. Central System retrieves information and creates a record for Portability Request Step 9. Central System sends back eligible entitlement of requested RC Number to Destination State. Step 10.Destination State calculates entitlement as per its State Policy and based on the entitlement information received from Home State Step 11. Destination State forwards eligibility and entitlement information to requested ePoS device .Step 12. Requested ePoS device shows entitlement of foreign beneficiary on the screen Step 13. FPS dealer asks beneficiary for Aadhaar based Bio-Metric authentication Step 14. After successful authentication, FPSdealer issues foodgrain to foreign beneficiary as per his/her entitlement Step 15. ePoS transaction gets recorded in Destination State Server Step 16. Immediately after completion of Portability transaction, Destination State Server sends latest ePoS transaction details to Central System Step 17. Central System receives and records details of latest ePoS transaction Step 18. Central System also immediately forwards following details of Portability transaction to Home State. a. Ration Card b. Aadhaar Number c. Name/Code of FPS, District and State where ePoS transaction is committed by beneficiary ( Destination State) d. Date/time of Transaction e. Commodity and quantity sold f. Logs and Device particulars Step 19. Home State records ePoS transactions received from File No.23(7)/2016-CompCell(part2) Destination State Step 20. Central System sends SMSsto beneficiary regarding portability transactions.
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