06.20.2019 Winter Club of Indianapolis Board Meeting Notes Present: Pauline Coderre, Laura Haggenjos, Ashley Mullin, Kate Morris, Jessica Sheplavy, Patty Hagen, Michelle Study-Campbell, Laura Haynie, Susan DeHart, Meg Schamp, Michele Sutton, Aubrie Scott, Louise Pay Absent: Joanne McAnlis Topic Accountable Action Changes to the Agenda Board No action at this time Approval of Minutes Board Approved Ice Time Ashley Mullin Ashley talked with Chad at Fuel – he is interested in working with Winter Club at both rinks (Fuel Tank and Fairgrounds), and Winter Club involvement in running LTS at Fuel Tank. Ashley is talking with him to negotiate club ice in exchange for helping to build the Fuel figure skating program. This would minimize the club’s need to bring in income. SafeSport Kate Morris Changes to SafeSport should be reviewed. These include stipulations regarding electronic communication between adults and minors (text/email/FB etc.) requiring another adult to be included in any such conversations. SafeSport will need to be taken into consideration for the competition in November – post requirements on the locker rooms, make sure skaters and parents are aware that parents may not enter the locker rooms etc. These rules were in place before, but are now being more enforced. Someone needs to serve as the SafeSport chair and make sure that everyone is certified. USFS requires that the President and SafeSport chair have had a background check but the rest of the board are not required to do this unless they want to. SafeSport training is required and remains current for 2 years. Social Media Access Pauline All coaches and board members who have Facebook have the ability to make posts on the Coderre Winter Club Facebook page. Kate Morris and Ashley Mullin are currently the page administrators. With the change in the board, Laura Haynie and Michelle Study-Campbell need to be added to the Facebook group. Ashley will remove Kate as an administrator as she is stepping down from the board. Another board member should be given admin rights so that we have two people able to make changes to the page. It was suggested that Jessica Sheplavy take over this role as she is the Circle City TOI admin and manages the Instagram site for TOI. Winter Club has an Instagram page that is not being used. The credentials to log 1 on to Instagram might be with Erin Giesler – Kate will find out. Pauline suggested having a Google doc with the credentials to all of the Winter Club social media and email sites. Board Elections Board Meg Schamp, Michele Sutton, and Kate Morris stepped down from the board. Laura Haynie and Michelle Study-Campbell were elected to the board at the Annual Meeting. Board elections were held for the 2019-2020 term: President: Ashley Mullin Vice President: Laura Haggenjos Treasurer: Susan DeHart Secretary: L Pay Membership Chair: Laura Haynie SafeSport Compliance: Michelle Study-Campbell Test Chair: Aubrie Scott Immediate Past President: Pauline Coderre Pauline will update board information on USFS site. Other Business Board Website: Louise Pay was asked to post board meeting notes on the Winter Club website after meetings. Board agreed to review notes prior to posting online. Onboarding: Pauline suggested that new board members should review the bylaws, complete SafeSport training, and attend a USFS board training class/webinar. Officer’s Meeting: Pauline suggested that the board officers meet once per month in addition to board meetings to prepare for the board meetings. NEXT MEETING: July 18th, 6pm at Fuel Tank. 2
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