Launching a School Management System (SMS) is more than just a software rollout — it’s a strategic transformation that integrates academics, administration, and communication into a single digital ecosystem. A well-planned 90-day roadmap ensures a smooth transition, minimal disruption, and measurable outcomes. This roadmap divides the implementation into three clear phases: Planning, Execution, and Go-Live, enabling schools to automate manual operations, improve transparency, and strengthen stakeholder collaboration. Introduction 90-DAY IMPLEMENTATION ROADMAP: LAUNCHING YOUR SCHOOL MANAGEMENT SYSTEM Why a 90-Day Roadmap Matters Structured adoption reduces chaos and accelerates results. Data migration and testing occur in defined cycles. Stakeholders stay aligned through consistent progress reviews. Faster return on investment (ROI) through quick deployment. Compliance with education standards like FERPA and GDPR ensured before launch. The 90-Day Implementation Overview Phase 1 (Days 1–30) → Phase 2 (Days 31–60) → Phase 3 (Days 61–90) | | | Planning & Setup Configuration & Training Go-Live & Optimisation Phase 1: Planning & Setup (Days 1–30) Kick-off & Requirement Gathering Conduct stakeholder workshops with administration, IT, faculty, and finance teams. Identify key workflows (attendance, grading, communication, transport, etc.). Finalise modules to deploy in the initial phase (Core + Optional). Data Collection & Mapping Gather student, staff, and financial records from existing systems. Prepare migration templates ensuring data consistency and privacy. Establish data validation checkpoints. Infrastructure Readiness Assess server or cloud hosting environment. Define access levels, user permissions, and security policies. Integrate Single Sign-On (SSO) or ID federation if applicable. DELIVERABLES: Project Charter, Implementation Plan, Data Migration Blueprint, Security & Compliance Checklist Phase 2: Config & Training (Days 31–60) System Configuration Configure academic structures: classes, subjects, time-tables, grading schemes. Define workflows for admissions, attendance, fees, and communication. Integrate add-ons like Library, Transport, and Hostel Management. Testing & Quality Assurance Conduct module-wise User Acceptance Testing (UAT). Identify gaps, bugs, or custom feature requirements. Validate data integrity and audit logs. User Training & Change Management Deliver role-based training for teachers, administrators, and parents. Create quick-start guides, video tutorials, and FAQs. Conduct mock sessions before full adoption. DELIVERABLES: Configured System, Tested Workflows, User Training Completion, UAT Sign-Off Report 90-DAY IMPLEMENTATION ROADMAP: LAUNCHING YOUR SCHOOL MANAGEMENT SYSTEM KPI Target Outcome Student Information Accuracy 99% verified records Attendance Automation 100% digital entry Administrative Efficiency 40% reduction in manual workload Parent-Teacher Communication 90% engagement via digital channels Data Security Full compliance with FERPA/GDPR Uptime Reliability 99.9% system availability Phase 3: Go-Live & Opt’ (Days 61–90) Go-Live Preparation Final data migration and system verification. Establish helpdesk and escalation matrix. Communicate launch timeline to all stakeholders. Launch & Monitoring Officially activate the School Management System. Monitor system uptime, login frequency, and module usage. Capture real-time feedback from teachers and parents. Continuous Optimisation Review user feedback and implement quick fixes. Activate analytics dashboards for performance tracking. Prepare Phase-2 enhancements (mobile app, advanced analytics, etc.). DELIVERABLES: Go-Live Report, Performance Dashboard, Feedback Summary, Optimisation Plan 90-DAY IMPLEMENTATION ROADMAP: LAUNCHING YOUR SCHOOL MANAGEMENT SYSTEM Success Metrics After 90 Days Challenge Mitigation Strategy Incomplete data migration Use pre-validation scripts and parallel test environments Low user adoption Conduct continuous training and appoint school champions Technical glitches post- launch Create rollback and patch deployment plans Lack of reporting accuracy Test dashboards with historical data before go-live 90-DAY IMPLEMENTATION ROADMAP: LAUNCHING YOUR SCHOOL MANAGEMENT SYSTEM Post-Implementation Strategy After the 90-day rollout, the school should enter the stabilisation phase, focusing on: Performance tuning and database optimisation. Integrating advanced modules (LMS, AI-driven analytics). Periodic reviews with the vendor for system upgrades. End-user satisfaction surveys to refine user experience. Tigernix Pte Ltd Tel: +(65) 6760 6647 / +(65) 6760 6012 Email: info @tigernix.com Address: 21, Woodlands Close, #05-47 Primz Bizhub, Singapore 737854 www.tigernix.com Quick Facts Schools adopting ERP-based SMSs see a 60% faster administrative cycle. 70% of parents engage more when communication tools are unified. Automated grading and attendance save up to 10 hours/week per teacher. Cloud-based deployments reduce IT maintenance costs by 35%. Common Pitfalls & How to Avoid Them A successful School Management System implementation isn’t just about installing software — it’s about transforming the way education is delivered and managed. With a clear 90-day roadmap, structured milestones, and stakeholder collaboration, your institution can achieve operational excellence, digital transparency, and student success faster than ever.