Add an Employee in QuickBooks Payroll Step by Step Process This blog covers the steps to add an employee in QuickBooks Payroll . But before you do it, get your employee’s info, such as W-4 info and banking details. To change an existing employee’s info, edit or change employee information in payroll. Get into the matter and learn to add an employee in QBO. If you are afraid of adding an employee yourself, you must consult our QB specialist to assist you. Call 1-855-888-3080 and speak with a QB advisor. Step-by-Step Method to Add an Employee to QuickBooks Payroll In this section, we have mentioned the steps to add employee to QuickBooks Payroll. See what the steps are and how they need to be implemented. Step 1: Add your employee In QBO Payroll Go to All Apps. Choose Payroll and then tap on Employees. Choose Add an employee. Add your employee’s name and email address. Tap on Yes, allow the employee to enter their tax and banking info in Workforce, if you want to enter their own personal, tax, and banking info. QB will automatically email QB Workforce an invite. Then, your employee can enter their address, Social Security number, W-4, and banking info. Choose Add employee. Click Start or Edit, and add the remaining employee information to any section. Choose Save when you have finished adding info. In QBDT Payroll Set up employee default You must sign in as the QB admin to access the employee defaults: Go to the Edit menu. Choose Preferences. Tap on Payroll and Employees. Click on the Company Preferences. Tap on Employee Defaults. Enter the changes that you want. Click OK two times to save changes. Add your employee to payroll Head over to the Employees menu. Choose Employee Center. Click on New Employee and then enter the employee’s info. Last, choose OK. The fields and tabs can change depending on your payroll service. Below, we have mentioned a list of required fields in each tab: If you see the Required Info tab: Required Info - It includes first and last name, Social Security number, home address, main phone, date of birth, and main email. Workers’ compensation Payroll info Employment info - Hire date Additional info - no required fields Personal Info - no required fields If you don’t see the Required Info tab: Personal - It includes first and last name, Social Security number, home address, main phone, date of birth, and main email. Additional info - no required fields Payroll info Employment info - Hire date Workers’ compensation Step 2: If you have added the employee who lives/work in another state to complete the new state setup You will have to set up the employee for another state if your employee lives in a different state. You will need the employee information, such as W-4: employee’s withholding certificate, I-9, email address, work location, pay info, Direct Deposit info, and pay history. In a Nutshell We hope that the blog contains useful information that could have helped you add an employee to QuickBooks Payroll . The step consists of adding the employee and setting up employees in different states. If you don’t want to do it alone, give a call and talk to our QB experts at 1-855-888-3080