UNITY OF SOUTH SOUND BOARD OF TRUSTEES’ MEETING Minutes for June 2, 2022 Opening Prayer – The monthly meeting of the Unity of South Sound (USS) Board started at 6:30 PM (online via Zoom) with an opening prayer by Rev. Denese. Board of Trustee (BOT) members: Michele Zwosta, David Sandall-Hill, Steve Ryan, Nancy Jackson, Jennifer Lambert, Wendy Valentine and Rev. Denese Schellink were in attendance. We have a quorum. Check In – Board members checked in with one another. MONTHLY REPORTS – calling out exceptions/concerns only ● Approval of agenda ● Approval of Secretary’s Report / Board Minutes – Nancy submitted the May 5th, minutes by email, and they were approved by email. ● Counting Tithes & Check Signing – David will be in charge of organizing the sign ups. June sign ups: ○ JUNE 05: MICHELE & DAVID ○ JUNE 12: WENDY & JENNIFER ○ JUNE 19: NANCY & STEVE ○ JUNE 26: MICHELE & JENNIFER ○ JULY 03: NANCY & DAVID ○ ● Tithe Report – See attached: Submitted the May Tithe report by email. David made a motion to approve the Tithes Nancy seconded, all Board Members approved 1 abstained. ● Treasurer’s Report – See attached: Submitted the May Treasurer's Report by email. Nancy made a motion to approve the Report David seconded, all Board Members approved 1 abstained. ● Ministers Report - see attached ● Social Media Report – see attached. It was decided to hold off on hiring a new PR person until discussed with Rev. Meghan Brooks. UPDATES ON OLD BUSINESS ● Graduate, gratitude, & Welcome Celebrations - The event was a success, but decided to hold further celebrations in Wesley Hall for Rev. Denese’s Farewell, and Rev. Meghan’s Welcome. ● Volunteer Coordination Committee Reactivation - The Board Members decided to activate Committees now and have them up and filled with volunteers. Jennifer Lambert will contact Committee Coordinator Dianne Niemann to see what is needed. ● Fundraiser Committee & Moving Cost Fundraiser - Steve Ryan contacted Unity World Wide and they offer matching funds up to $8,000.00. Steve will make a request for funds after we have all costs turned in. ● Paint Tacoma - We have been registered. The event will be July 16, 23, 30, Aug. 6. The house has not been chosen yet. ● Tacoma Porchfest - Will be August 6th from 1:00 pm - 5:00 pm. Jennifer has made contact with Porchfest Coordinator. They are trying to get 20 porches along with Unity's parking lot. They meet every Saturday, 9:30, at the Red Elm Restaurant. NEW BUSINESS ● Expression of Gratitude For Volunteer Services - Discussion from Board to 1 time a month have Volunteer Groups be recognized with a small gift (card or flower). Jennifer Lambert will reach out to the Committee Organizer to have the Committee Coordinator select a group to be recognized. ● Assistance for Ukraine (Serni) - More information coming next month. ● Boards Obligation To The New Minister - Discussion and clarification. Board decided to assign new Board Members a mentor. Steve Ryan will be Jennifer Lambert's mentor, (David Sandall-Hill will be Wendy Valentine's mentor. (decided after meeting in email with the Board) Mentorships will continue until the next Annual Meeting, it was agreed to meet 1 time a month. FUTURE BUSINESS ● Updated Minister job description including goals - Steve Ryan, David Sandall-Hill, Michele Zwosta will put together job description - goals and bring them back to the Board for approval. Bring back in July. ● Action Items: Jennifer to contact Volunteer Committee Coordinator to get Committees activated and discuss recognition of volunteers. Steve will prepare a request to Unity World Wide for matching funds for moving expenses after all bills are submitted. Unity of South Sound: Upcoming events · 05/21/2022 – Board Leadership Class (10a-1p) · 06/22/2022 – Rev. Meghan starts · 07/09/2022 – Tacoma Pride Festival · 08/06/2022 – Tacoma Porchfest · Fall 2022 - Fundraiser · Closing Praye r – Nancy Jackson closed the meeting with a prayer and the meeting ended at 8:18 pm. Next Month’s Board Meeting is July 7th 2022 at 6:30 pm Respectfully submitted by Nancy Jackson, Secretary DATE: 06/08/2022